090024_PreproHandout.pdf

U.S. General Services Administration

PREPROPOSAL CONFERENCE

GS05P09SVC0024

June 23, 2009 @ 10:00AM

NOTICE: Any remarks or explanations provided by a Government representative during this conference do not change the terms and conditions of the solicitation. Any change to the solicitation will be issued by amendment (SF30).

1. PROJECT IDENTIFICATION

Exterior Sandstone Repairs Federal Building & US Courthouse, 526 Water Street, Port Huron, MI

2. SCOPE OF WORK

The intent of this project is to repair areas of significantly deteriorated or damaged sandstone masonry making up the façade of the Port Huron Federal Building & U.S. Courthouse. Deterioration and damage of the stone surfaces includes spalling of previously attempted repairs, spalling of previously unaltered stones, cracking within stones, mortar joint failures, water damage to ornamental stones, and wax build-up on stone sills from skateboarders, concrete sidewalk demolition and construction, installation of copper flashing and sealant installation. The currently identified work to complete this project includes, stone cleaning, masonry patching of flat stones, masonry patching of ornamental stones, tuckpointing mortar joints, epoxy crack repairs and installation of stone Dutchmen.

3. WORK RESTRICTIONS/CONTRACTOR USE OF PREMISES

The Contractor working hours shall be generally established to occur during Government Occupied Hours (which are Monday through Friday, except for established Government Holidays, 8:00 AM to 5:00 PM) and on weekends. Any work tasks determined to be disruptive to Government personnel due to dust, fumes, or noise shall be performed during Government Unoccupied Hours.

On-site parking is not available during or after business hours. The Contractor and Contractor’s employees shall make their own arrangements for vehicle parking off site. Deliveries or other uses of the building shall be coordinated in advance with the GSA Property Management Office.

REFERENCE: SECTION 01140 WORK RESTRICTIONS

4. PROJECT MAGNITUDE

Per FAR 36.204, the estimated price range of this project is between $500,000 and $1,000,000.

5. PERFORMANCE TIME & LIQUIDATED DAMAGES

You will have 150 calendar days after notice to proceed to complete the work. Liquidated damages are $321.90 per day.

An Interim Notice to Proceed will be issued at the time of award permitting the Contractor to: (1) apply for and obtain security clearances, (2) prepare and submit project schedules, shop drawings and material submittals, (3) order materials and equipment, (4) perform any other off-site work, and (5) submit required insurance and bonds. Notice to Proceed will be issued upon verification that the Contractor has received approved security clearances for a suitable number of employees to begin on-site work and receipt of acceptable insurance and bond coverage.

REFERENCE: FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

FAR 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION

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6. SECURITY REQUIREMENTS

This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires offerors to exercise reasonable care when handling documents relating to SBU building information. You shall review the SBU information contained in the Representations & Certifications section of the solicitation and comply as applicable.

Contract employees will be required to have a Government security clearance or other Government authorization to perform work on federal property. To obtain clearance, contract employees may be required to provide personal identifying information such as name, date of birth and social security number. Contract employees may also be required to provide employment, residence, and education history as well as citizenship and family information. You should review the Standard Form 85P for the type and extent of information that may be required. Specific clearance procedures for this project will be provided after award.

REFERENCE: SPECIFICATION SECTION 01593, SECURITY REGULATIONS

GSA ORDER PBS 3940.1A SAFEGUARDING AND DISSEMINATION OF SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING

INFORMATION

7. BONDS & INSURANCE

A bid bond (20% of bid price) is required to be submitted with your proposal. Prior to commencing on-site work, the contractor will be required to furnish (1) a performance bond in the amount of 100% of the original contract price, (2) a payment bond in the amount of 100% of the contract price, and (3) insurance in the amounts stipulated in Section 00800 (Supplementary Conditions), paragraph 8.

REFERENCE: FAR 52.228-1 BID GUARANTEE

FAR 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION

FAR 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION

8. FULL & OPEN COMPETITION

This procurement is unrestricted in accordance with the Small Business Competitiveness Demonstration Program and open to all business concerns. NAICS is 238140 with a size standard of $14 million. Offerors shall register their firms in the Online Representations & Certifications (ORCA) system prior to submitting their offer and ensure that the assigned NAICS is listed in the record. The ORCA record must be current, accurate, and complete verifying the applicability to this solicitation, or the offeror shall provide supplemental information in their proposal package certifying this information as of the date of the offer.

REFERENCE: FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTFICIATIONS

9. ONSITE SUPERVISOR QUALIFICATIONS

The Contractor must designate a minimum of one individual during each shift (when multiple shifts are required) who shall have operational authority on the job site while work is being performed. These individuals may be a working supervisor, if so desired by the Contractor, and may perform the functions of mason and supervisor concurrently. The onsite supervisor must possess at least 5 years recent (within the past 7 years) experience in directing stone masonry work in a supervisory capacity for projects of same or greater approximate size and complexity as this contract.

The Contractor shall submit documentation of the proposed onsite ` and detailed resume and (2) a list of at least 2 and no more than 5 projects completed within the last five years.

Submittals for the Contractor’s proposed onsite supervisor must be approved by the Government prior to the issuance of a Notice to Proceed.

REFERENCE: SECTION 01011 ONSITE SUPERVISOR QUALIFICATIONS

10. PERFORMANCE OF WORK BY THE CONTRACTOR

The Contractor shall perform on the site, and with its own organization, work equivalent to at least eighty (80%) percent of the total amount of work to be performed under the contract.

REFERENCE: FAR 52.232-1 PERFORMANCE OF WORK BY THE CONTRACTOR

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11. SUBCONTRACTING

It is the policy of the United States that small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns shall have the maximum practicable opportunity to participate in performing contracts let by any Federal agency, including contracts and subcontracts. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts. The Contractor hereby agrees to carry out this policy in the awarding of subcontracts to the fullest extent consistent with efficient contract performance. The Contractor further agrees to cooperate in any studies or surveys as may be conducted by the United States Small Business Administration or the awarding agency of the United States as may be necessary to determine the extent of the Contractor’s compliance with this clause.

The Contractor shall not enter into any subcontract in excess of $30,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so. The Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment.

Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the Contractor in dividing the work among subcontractors, or to limit the work performed by any trade. The Contractor shall be responsible to the Government for acts and omissions of his own employees and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors and suppliers. The Government will not undertake to settle any differences between or among the Contractor, subcontractors, or suppliers.

REFERENCE: FAR 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

FAR 52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

GSAR 552.236-82 SUBCONTRACTS

12. SITE VISIT

All other site visits will be based on the availability of the Property Management staff and may be arranged during normal duty hours by contacting: Steven Ernest, Property Manager, or Laura Marble, Property Manager, at (313) 226-2547.

REFERENCE: FAR 52236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

13. BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and provides the best value to the Government, based on the evaluation factors. Two factors will be evaluated: (1) past performance and (2) total evaluated price. Past performance is significantly more important than total evaluated price. As proposals become more equal in terms of past performance, the total evaluated price becomes more important.

Note: The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government reserves the right to make an award to other than the lowest priced offer if it is determined that to do so would result in the best value to the Government.

14. DESCRIPTION OF EVALUATION FACTORS

1. PAST PERFORMANCE

Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. It includes the offeror’s overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts.

To be relevant, past performance information must be provided for contracts that are: (1) current (completed within the last 5 years of the closing date of this solicitation or if a project currently in progress, at least 90% complete) and (2) similar to the Government

PREPROPOSAL CONFERENCE Page 3 of 5 requirement (the contract was for exterior stone masonry repairs and comparable in size and complexity to the one detailed in the specifications and drawings).

The contracts submitted may have been governmental (federal, state, or local) or private sector contracts.

The offeror shall submit 3-10 references using Attachment A–Past Performance Reference Sheet provided in the solicitation. This form must be completed for each reference submitted that meets the relevancy criteria. The offeror cannot use the same reference/contact person more than once.

B. TOTAL EVALUATED PRICE

A lump sum offer is required for all work identified as “base bid” per the specifications and drawings. An offer for unit prices is required for any addition to those materials and services outlined in the specifications and drawings. Only the “base bid” will be considered in the total evaluated price.

Only proposals for a complete project will be accepted and not proposals for materials and/or separate labor disciplines.

Note: FAR 52.219-4 – Notice of Price Evaluation Preference for HUBZone Small Business Concerns is applicable to this procurement (see Representations and Certifications section or Contract Clauses). Therefore, a price adjustment to an offeror’s proposed price may be made, if applicable, for evaluation purposes only.

15. PROPOSAL SUBMISSION & CONTENTS

Offers are due July 16, 2009 at 4:00PM (local time), to the attention of Miranda Webster at the office location specified in block 8 of the SF1442. Any change to the due date would be issued by amendment only.

Proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages addressed to the office specified in the solicitation and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with this information.

Hand-carried proposals must be at the front desk of the identified GSA office by the date and time specified for receipt of offers.

Note that all visitors to the Federal Building will be subject to a security screening at the building entrance and should plan accordingly.

A complete proposal submission consists of the following fully completed documents:

1. Proposal Coversheet

2. Standard Form 1442

3. Standard Form 24

4. GSA Form 527

5. Past Performance References

6. Substitute GSA Form 3503 (Representations & Certifications)

7. Standard Form 30 (to acknowledge amendments to solicitation, if applicable)

8. Subcontracting Plan (large business concerns only, if applicable)

In addition, the offeror should ensure that the following web-based records are active, accurate and complete based on the NAICS assigned to this procurement:

1. Central Contractor Registration (CCR) [www.ccr.gov]

2. Online Representations and Certifications (ORCA) [http://orca.pbn.gov]

The offeror should also ensure that company name and address information stated on any proposal document matches the information in Central Contractor Registration (CCR).

REFERENCE: FAR 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION

FAR 52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION

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16. INFORMATION CONCERNING THE DISCLOSURE OF BID/PROPOSAL RESULTS

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

17. CHANGES TO THE SOLICITATION

Any change to the solicitation will be issued by amendment. Offerors will be responsible for monitoring FedBizOpps for amendments and/or additional information. Amendments must be acknowledged by the offeror.

18. QUESTIONS

Questions regarding the solicitation (specifications, drawings, etc.) raised outside of this conference shall be submitted to the Government point of contact indicated in item 9 of the Standard Form 1442 not less than 15 calendar days prior to the date established for receipt of offers. Currently July 1, 2009 would be the last day to submit questions. All questions shall be submitted in writing.

Contact with the Property Manager shall be limited to coordination of site visits.