SavannahAnnexQuestionsfromContractors.doc_(1)_121816.pdf

December 19, 2016

GS-04-P-16-BV-C-7004

Amendment 0002 – Attachment

The following responses are also added to the amendment as a result vendor questions and comments regarding the “Savannah Annex Design Build, Phase l Solicitation No. GS-04-P-16-BV-C-7004” The responses are also enclosed as amendment No. 0002, as follows:

Questions

Responses

1. Reference Factor 1A [Page 7 of 16], Submittal Requirements, sentence two starting with “Of this group…”. We believe the intent of this sentence is that the projects submitted by the Offeror for this factor that the General Contractor must have served as the prime contractor OR the AE must have responsibility for developing the design.

a. Can you clarify if this a correct interpretation of the requirements?

Of this group of similar projects, the General Contractor must have served as the prime contractor of at least one project and the A/E must have had responsibility for developing the detailed design and construction documents for at least one project.

2. Reference Factor 1A [Page 8 of 16], Submittal Requirements, Paragraph 2, starting with “Examples of similar projects.”

a. Please clarify if a facility exhibiting significant “secure’ features such as a state detention facility incorporating significant areas of offices and treatment areas would meet the ‘similar’ criteria for a public safety building and/or secure office buildings?

Secure office building is considered a Class A office based on the industry definitions and may contain security features such as screening areas, blast protection, ballistic glazing, access control, progressive collapse.

The primary function of the building should be for office related activities with the treatment and detention areas being only a minor part of the facility.

Prisons, jails, correctional facilities, or detention centers are not considered similar project.

3. Reference Factor 1A [Page 8 of 16], Submittal Requirements, Paragraph 2, starting with “Examples of similar projects…”.

a. Please clarify what type of GSA contracts and projects completed by the offeror would qualify under this criteria?

Governmental or high end corporate office buildings would be considered similar.

4. p. 6 / II.B. / 2nd paragraph: “the entire proposal must […] clearly be labeled “Proposal for Phase One Solicitation, RFP – GS-04-P-16_BV-C-7004” – The title of this documents lists Phase 1 as a Request for Qualifications instead of a Request for Proposals.

a. Question: On the title sheet of the document, should we list this as an RFP or an RFQ?

Either will suffice. Technically, this is a “Qualifications Proposal”.

5. p. 6 / II.B. / 3rd paragraph: “Proposal shall be limited to a total of 25 double-sided 8-1/2” x 11” pages.”

a. Question: Does this mean 25 sheets of paper including 50 faces/front and back?

This means that no more than 25 sheets of paper, faces.

6. p.9 / Factor 2 / Submittal Requirements:

a. Question: May photos and/or graphics be included in this section?

Yes photos and graphics may be included within this section.

7. p.10 / Factor 3 / Submittal Requirements: “In addition to the page limits above, each Offeror may include: one of the following for each project: a representative floor plan, a site plan […] or other appropriate drawing”

a. Question: Does this mean that the Offeror is limited to one drawing per portfolio project? Are diagrams considered an “appropriate drawing?”

The submittal requirements on factor 3 states that the Offeror can submit one of the listed items. A diagram would be considered an appropriate drawing.

8. p.10 / Factor 3 / Submittal Requirements:

a. Question: May the drawing(s) and two pages of photographs be incorporated into the narrative pages, or must they be contained on their own discrete pages?

The additional drawings and diagrams provided must be on discrete pages.

9. The Solicitation for the Phase 1 RFQ states on page 11 under section II.D. that (3) Signed Sensitive by Unclassified (SBU) Information Form (Attachment 2) is to be submitted with the Proposal. Where is this attachment located?

This should only be relevant for Phase ll proposals submissions.

10. The Solicitation for the Phase 1 RFQ states on page 8 within Factor 1’s Submittal Requirements states that ‘the offeror shall also submit a minimum two references for each similar project.

References shall be in letter format and must include the name, address, and current telephone numbers for the person or company providing the reference.’ Do these Reference Letters count towards the proposals 25 page limit?

Negative, the reference letters do not count towards the 25 page limit.

11. Page 3 of SF 1442 appears to be related to Phase 2, as it refers to unit pricing, etc. Please confirm this page does not have to be submitted for Phase 1.

This is correct; page 3 of the SF 1442 is only applicable to Phase ll, RFP submissions.

12. Is there an anticipated date when funds for the Annex project will be available? Funding for the Project is currently available for award of the contract.

13. When will the GSA’s pre-proposal PowerPoint be available to attendees? The GSA PowerPoint was released to attendees on December 7th.

14. Will plans of the existing two (2) Trust Lot buildings be available to shortlisted firms? Yes.

15. Will the selected design be subject to review and approval by the Savannah Metropolitan Planning Commission or Historic District Board of Review?

The project is subject to is subject to Section 106 of the National Historic Preservation Act so the designs will be reviewed.

The design will be reviewed and commented on by the Savannah Metropolitan Planning Commission;

however a formal approval is not required. Additional information will be provided to the Phase 2 Offerers.

16. If the resulting building design is less than three stories tall, will progressive collapse still be a project requirement?

Appropriate information will be provided to the Phase 2 Offerors

17. Can the required weekly progress meetings and weekly sub-contractor meetings be recorded on video?

If allowable by law internal contractor meetings can be recorded on video.

18. Is there a specified or required percentage of participation by small, HUB Zone small, small disadvantaged, women owned, veteran owned and service disabled veteran owned small business concern?

Yes, this will be described in Phase ll.

19. Will the selected Annex D-B team be eligible to compete for the Tomochichi Federal Courthouse restoration/adaptive reuse project?

Yes.

20. Page 7 of 16 Sub factor 1B: Past Performance of General Contractor and AE:

Submittal Requirements – It states that “References shall be in letter format and must include the name, address, and current telephone numbers of the person or company providing the reference” - Is it permissible to use Performance Evaluation (SF1420) forms from Government in lieu of “letter format” if all the required information is intact?

Yes, as long as it is a Federal Agency.

21. Page 11 of 16 Page II.D. Other Information to Submit with Proposal

(3) Signed Sensitive by Unclassified (SBU) Information Form. (Attachment 2) We were unable to locate this form in the RFQ Solicitation.

This is a requirement for Phase ll offeror only.

22. With reference to Phase 1 – Request for Qualifications, page 10 of 16, Factor 3: Lead Designer:

● Two pages of photographs for each project, Are these two pages in addition to the maximum of 5 pages for each project or included in the 5 pages?

Yes.

23. With reference to Phase 1 – Request for Qualifications, page 10 of 16, Factor 3: Lead Designer, if the Lead Designer is potentially comprised of more than one firm, does GSA consider a Courts Design Consultant to have such a significant to role on this project that they should be identified as part of the Lead Designer team for the purposes of the Phase 1 submittal?

Yes, they can be considered as a Team Member of

Lead Designer. However, The Lead Designer is a person or persons, not a Firm or Firms. A courts consultant's experience is not experience as a Lead Designer.

24. With reference to Phase 1 – Request for Qualifications, page 10 of 16, Factor 3: Lead Designer, if the Lead Designer is a team (comprised of more than one firm for this role), do the projects have to be completed within the past 10 years?

Yes.

25. With reference to the SF 1442 for the Stage 1 submittal, is the only information the team completes on page 2?

Please follow the solicitation requirements in conjunction with any published amendments.

26. As a follow-up to the discussion at the pre-proposal meeting, has the GSA finalized whether demolition of the two existing buildings will be included in the scope of the design/builder’s work?

Other than minor selective demolition the DB will be responsible for the demolition of the two existing buildings.

27. Will GSA consider past experience on projects which have several relevant factors but which were delivered by other than D/B or IPD agreements?

We will consider.

28. With reference to Phase 1 – Subfactor 1B requirements, currently it states that each project needs 2 references in the form of a letter – is it permitted to use final evaluations of our projects in lieu of a letter?

Only if evaluations is from a federal agency.

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