SavannahAnnexDBSOW-Phase_1_11-22-16.pdf

DB Services - New United States Courthouse Annex to the Tomochichi FB – CH, in Savannah Georgia Solicitation Number: GS-04-P-16-BV-C-7004

DESIGN-BUILD STATEMENT OF WORK 1

Statement of Work for

Design-Build (DB) Contract

SOW for Phase 1 RFQ November 22, 2016

PROJECT IDENTIFICATION

Project Name: New U.S. Courthouse Annex to the Tomochichi FB-CH, Savannah Georgia

Project Number: NGA95001, NGA00001

Region: Southeast Sunbelt, Region 4

Building Name: New Construction TBD

DESIGN-BUILD STATEMENT OF WORK 2

1 PROJECT DESCRIPTION

The General Services Administration (GSA) intends to award a Design-Build Contract for a construction of a new Courthouse Annex, located in the Savannah, Georgia pursuant to the Federal Acquisition Regulation (FAR) Two-Phase Design-Build Selection Procedures (FAR Subpart 36.3). This project site is located within the Savannah Historic District, a National Historic Landmark and is subject to Section 106 of the National Historic Preservation Act. The contract will be awarded as a firm fixed price for the Design and Construction of the new Courthouse Annex.

The site address for the new Courthouse Annex is 120 and 124 Barnard Street, in the Downtown Business District of Savannah Georgia. The site is one city block containing approximately .78 acres. The block is composed of two “Trust” lots and a street, bounded by Barnard Street, York Street, Whitaker Street, and State Street. The site is located between the Tomochichi Courthouse and Telfair Square. The site currently contains two federal buildings and a street (separating the two buildings). The existing buildings are known as Juliette Gordon Low Buildings A & B. both buildings are very similar, each containing approximately 20,000 Square feet. The Design Build contractor will be responsible for the demolition of these two building and separation of building utilities from Juliette Gordon Low Building C. The design shall comply to all City of Savannah applicable historic requirements and continue the revitalization the historic district, and be sympatric to the historic neighborhood.

The total space requirement for the new Annex consists of 34,452 gross square feet of office space One Bankruptcy Courtroom, One Bankruptcy Chambers, Bankruptcy Clerk office space, US Trustee office space, U.S. Probation Office space, USMS office spaces to support the building security, and expansion capabilities of converting office space to a second courtroom.

The facility also includes 11,250 square feet of secured inside parking for 25 vehicles. The total space requirement consists of approximately 45,705 square feet. The square footages represented are the maximum allowable square footage for each component.

The design-build scope of work includes all labor and materials required to provide architectural, engineering, construction, and other related services necessary to design and to construct a United States Courthouse Annex compliant with applicable codes. The design should make a distinct architectural statement that is responsive to the national urban and environmental policies of GSA.

The GSA will contract separately for Construction Manager as Agent (CMa). The CMa will partner with the successful Offeror in the design process with administration functions, Building Information Modeling (BIM) coordination and for functional/constructability reviews. There will be a formal partnering process throughout the design and construction phases to promote successful project development and execution through integrated project delivery that will be mutually beneficial for all parties involved.

DESIGN-BUILD STATEMENT OF WORK 3

1.1 Project Type

Project is defined as a New Construction project, using a Collaborative Design Build approach that follows GSA’s design excellence guidelines.

1.2 Project Goals and Objectives

Project Goals

● Continue a legacy of outstanding public architecture, the General Services Administration (GSA) Design Excellence Program seeks to commission our nation’s most talented designers and artists to design federal buildings of outstanding quality and value

● Design & construct a safe, productive, and attractive workspace.

● Meet the functional requirements of all facility users.

● Complete the design and construction operations in an efficient and effective manner – keep the project on time and on budget.

● Ensure that the project responds positively to national, historic, and environmental policies.

● Provide the best value to GSA’s customer agencies and the American taxpayer.

● Create a facility that fits the historic nature of the area and complements the existing

Tomochichi Courthouse

● Provide the best value to GSA’s customer agencies and the American taxpayer.

● Create a facility that becomes a respected landmark.

● The new courthouse should be designed to contribute to the community and be compatible with its context, including the adjacent historic properties.

Project Objectives

● Complete all work within the current authorized budget.

● Attain the sustainability goal of LEED Gold NC certification and SITES certification.

● Meet stated goals in the Energy Policy Act and the Energy Security and Independence

Act

● The massing and proportions of the new building should complement the historic characteristics of the existing city and historic features.

● The new building’s exterior materials should be chosen for durability, quality, and compatibility with the existing building.

● The design should take care to lessen the scale and monumentality of the north and west sides of the building and to sensitively proportion its features to complement the adjacent historic buildings

● The design shall respect the Historical Oglethorpe Plan, the new annex shall convey the dignity of a “TRUST” lot facility facing Telefair Square, and respect the scale of the adjacent Tomochichi FB-CH.

● Provide a facility that efficiently and effectively addresses the functionality of the US Courts, US Probation and US Marshals with specific care taken with regard to security, plan organization, adjacencies, workplace excellence and spatial issues.

DESIGN-BUILD STATEMENT OF WORK 4

1.3 Project Delivery Approach

This project will utilize the Design-Build (DB) delivery method, with the DB contract procured by competitive negotiation using a two phase design-build selection procedure (FAR Subpart 36.3).

A single DB contract will be issued for a revised design concept submission (if necessary), Design Development Phase and Construction Documents Phase services, as well as all construction work including tenant improvements and all required specialty construction work.

A separate, but related Construction Manager as agent (CMa) contract will be awarded for Design Stage CMa services, Construction Documents Phase CMa services, Construction Delivery Phase CMa services, and Closeout Stage and Tenant Occupancy Stage services.

The CMa will also serve as the Commissioning Agent (CxA) and develop the DB contract commissioning performance requirements for the Design Stage, Construction Documents Phase, Construction Delivery Phase, Closeout Stage, and Tenant Occupancy Stage commissioning.

The Design effort for this contract is all-inclusive (i.e., for full project scope), based on the approved concept established by the Government and the D/B firm. Phased construction documents and construction will begin after design development

1.4 Reference Materials

Reference materials will be provided with the DB SOW issued under Phase 2 of the RFP

2 Project Delivery Team In the performance of the requirements of this contract, the Design Build Contractor shall work in concert with all other parties on the Project Delivery Team. The Project Delivery Team will include the General Services Administration (GSA) personnel, multiple Tenant Representatives, Construction Management Assist (CMa) to include the Commissioning Agent (Cx) and Energy Engineer (EE), and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and general responsibilities, are as follows:

General Services Administration is the project owner and will be responsible for project management to include coordination of the parties and contract execution of the entire project.

The CMa will be responsible for assisting GSA with requirements development, estimating, design reviews, price/cost analysis, quality assurance, construction schedule reviews, monitoring LEED process, etc.

DESIGN-BUILD STATEMENT OF WORK 5

The Cx will be part of CMa team and is responsible for developing commissioning requirements, drafting a Cx Plan, verifying that the installed systems meet objectives, functional and performance testing, seasonal/warranty testing, and submission of Cx report. Energy Engineer/Energy Modeling will be a part of the CMa team and will collaborate with the DB team to monitor progress in achieving the target energy goal.

The Design-Build (DB) Team is required to perform two components of work: Design Stage services and Construction Stage work. The LEED consultant will be part of the DB team and will be responsible for maintaining all LEED documentation necessary to meet the stated project LEED goal. The LEED consultant will be responsible for registering and submission of all required documents for LEED certification. Energy Modeler of record will be a part of the DB team and will be responsible for developing the energy model that reflects achievement of energy targets. The DB Contractor will be the Architect of Record for the project and will bear all responsibilities and liabilities attendant thereto. The specific activities, tasks, and deliverables required of the DB Contractor will be further delineated in the DB Phase 2 RFP Scope of Work.

3 SCOPE OF WORK: (This is a representative list of expected critical tasks, Scope will be further defined in PHASE 2 RFP)

3.1 Design:

3.1.1 Design Excellence and Peer Review

This project requires concept development reviews, involving the DB Contractor, the GSA regional and national office staff, and professional private-sector peers serving on the behalf of the GSA. The broad objective of these reviews is to have discussions among professionals that focus on design, not only as it impacts issues of program requirements, function, form, and detail, but also as it affects on-time and on- budget delivery. These conversations can address general design strategies and urban context as well as more specific topics such as materials and building systems. At the Design Development Phase, a similar review is conducted to focus on the design of the HVAC system

3.1.2 Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: Owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB

Contractor design submissions and construction documents submissions. The GSA OCA may also conduct independent quality assurance/quality control reviews of some DB Contractor design submissions. These GSA reviews will focus primarily on program goals and design objectives. 3.1.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. DB shall ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency.

DESIGN-BUILD STATEMENT OF WORK 6

3.1.4 Building Information Modeling (BIM)

BIM for spatial program validation is a minimum BIM requirement performed by the DB contractor. Additional BIM may include:

• use of 3D geometric models for visualization

• use of 4D models for phasing analysis

• use of 3D/BIM for design and construction coordination

• use of BIM (with “smart” objects) for an array of analyses

GSA and the DB contractor will determine the level of BIM required to the project

3.2 Construction:

GSA anticipates that this project will be very collaborative. During construction the Contractor shall provide all services required of a general contractor. Specific details of the work are provided below but they shall in no way limit the Contractor's overall duty to provide DB services.

3.2.1. The Contractor shall conduct weekly progress meeting(s) and weekly subcontractor meeting(s) and maintain minutes for it. The Contractor shall also be required to attend construction oversight meetings with representatives from GSA and the Design Team on a monthly basis. The Contractor shall conduct site tours for GSA and other officials as required.

3.2.2 Develop a Construction Schedule current with the design resolution process. Revise the construction schedule as required to reflect changes that have occurred during design or to reflect a change or more refined schedule for procurement of materials, subcontract buyout or construction. Provide updates at the design review meetings.

3.2.3 Develop Value Engineering proposals, which will provide savings to the Government.

3.2.4 Identify subcontract bid packages and material procurement packages that could be advertised prior to the completion of construction documents. If GSA concurs that the project will benefit GSA will authorize the Contractor to advertise and award subcontracts or material procurements for long lead-time items in advance of completion of construction documents.

3.2.6 Prepare and process the application(s) for all necessary building permits. Monitor and expedite the permitting process as necessary to ensure that the construction permits are received in a timely fashion.

3.2.7 The Contractor shall be responsible for superintendence, providing ongoing coordination between crafts, job site safety, quality control, settling disputes between subcontractors, negotiating any Change Orders with the subcontractors (GSA expects the DB to negotiate with subcontractors, but reserves the right to reject any subcontractor proposal), negotiating Change

Orders with GSA. Reviewing, coordinating and forwarding submittals and RFIs to GSA's

Representative for action and for responding to all correspondence related to the effort required for any procurement activities that arise from a subcontractor's inability or unwillingness to

DESIGN-BUILD STATEMENT OF WORK 7

perform.

3.2.8 The Contractor shall be responsible for general building layout, and for the coordination of layout work provided by separate trades for their own work, to insure that no conflict exists with the work of other trades. This work shall include the layout of all partitions and door openings, electrical panels, and fixed casework outlines (including knee spaces) on the floor slab prior to mechanical, plumbing, and electrical rough-in work.

3.2.9 The Contractor shall provide sufficient staff of project managers, field engineers, superintendents, engineers, CQC representatives, testing engineers, scheduling engineers, cost engineers, clerical and accounting personnel to ensure timely processing of Change Order

Proposals, RFIs, submittals and general correspondence

3.2.10 D-B shall complete all work necessary to turnover the building to GSA to include the following close-out activities:

3.2.10.1 Construction Substantial Completion is defined as a level of construction, which allows the Government to occupy and operate the entire building or portions of the building according to a phased occupancy schedule. The only remaining work in the building shall not restrict occupancy or the normal business operations of the building tenants. Such remaining work is normally cited on a punch list, which is included in the documentation of Substantial Completion.

3.3 Art in Architecture

The GSA Art in Architecture program involves the selection of an artist to create and install artwork within the project. Artwork should respond to the context of both the facility design and the surrounding community. The DB contractor will coordinate with the GSA Art in Architecture staff on recommendations to incorporate art as an integral component of the building, participate in the selection of the artist, and accommodate the installation of the final artwork within the building design. Structural support and utilities for the artwork installation shall be included in the construction contract and the associated cost must be accommodated within the construction funding limitation. The artwork will be procured, furnished and installed under separate contracts. The cost of separate contracts for the artwork is not included in the construction funding limitation.