GS-04P-08-EX-C-0119 Pre-Proposal Conference.DOC

Construction Manager as Constructor

GS-04P-08-EX-C-0119

Federal Building and Courthouse in Tuscaloosa, Alabama

PRE-PROPOSAL CONFERENCE AGENDA

Monday, July 28, 2008

Project Team Introductions

Description of Project

Project Delivery Method and Contract Type Acquisition Process

Significant Milestones

Stage 1 Responses Due 8/20/08

Stage 1 Notification of Shortlist 8/29/08

Industry Day 9/3/08

REVISED Stage 2 Responses Due 10/1/08

REVISED Stage 2 Interviews 10/9/08

Stage 2 Notification 11/17/08

Proposed Notice to Proceed 12/1/08

Submission Requirements and Evaluation Factors

Stage 1 Evaluation Criteria

Stage 2 Evaluation Criteria

Questions and Answers U.S. General Services Administration

Public Buildings Service

Southeast Sunbelt Region Construction Manager as Constructor

GS-04P-08-EX-C-0119

Federal Building and Courthouse in Tuscaloosa, Alabama

PRE-PROPOSAL CONFERENCE ATTENDEES

Bill Farnum, White Construction Company

Gary White, White Construction Company

Reed Nelson, White Construction Company

Chris Maxey, White Construction Company

Kurt Mueller, Gilbane

Russ Hale, Hoar Construction

Gina Fulmer, Hoar Construction

Carmon Smith, Carmon Construction

Martha Smith, Carmon Construction

Roy Hill, A&B Electric

Lisa Morrison, BECC, Inc.

Ray Hollifield, BE&K

Mike Dean, BE&K

Katie Voss, Brasfield & Gorrie

Walter Jones, Brasfield & Gorrie

Any Whiteside, Racon, Inc.

Jim Davis, Harrison Construction

Brent Johnson, Harrison Construction

Dick Fitzgibbons, Yates

Mike Posey, Yates Construction Manager as Constructor

GS-04P-08-EX-C-0119

Federal Building and Courthouse in Tuscaloosa, Alabama

PRE-PROPOSAL CONFERENCE MINUTES

The presentation reviewed the announcement posted on Federal Business Opportunities, with additional information as noted below.

1. Project Team Introductions

a. Contracting Officer (CO), Valerie Riecke Smith, introduced the current Project Team.

i. Alisa Scalley, GSA Project Manager

ii. Curtissa Underwood-Coleman, GSA Contracting Officer Representative

iii. Fred Saldana, O’Connor Construction Mgmt., Inc., Construction Manager-as Agent

iv. Hammond Beeby Rupert Ainge, Architect/Engineer

v. KLG Jones, Commissioning Agent

vi. ADT, Security Consultant

vii. Caleb O’Connor, Artist

2. Description of Project

a. The Guaranteed Maximum Price of $47.8 Million is escalated for a FY2010 award.

3. Project Delivery Method and Contract Type

a. See American Institute of Architects for information of Construction Manager as Constructor.

b. Design Phase Services (Base Contract), and Construction Phase Work (Option).

c. The short-listed firms in Stage 2 will provide percentages for design, construction, contingency, and overhead and profit of the Guaranteed Maximum Price. At the end of the construction documents phase (end of design phase services in the CMc contract), the guaranteed maximum price will convert to a firm-fixed price after negotiations.

d. The CMc (as a large business) is required to indicate their intention to submit a subcontracting plan for this project in Stage 2 that provides for participation by small business concerns (Goal 39%), hubzone small business concerns (Goal 3%), small disadvantaged business concerns (Goal 6%), women-owned small business concerns (Goal 5%), and service-disabled veteran-owned small business concerns (Goal 3%).

4. Acquisition Process

a. All official records for this solicitation will be posted on FedBizOpps.

5. Significant Milestones

a. CO reviewed procurement milestone dates.

b. Industry Day is an important opportunity.

6. Submission Requirements and Evaluation Factors

a. Two Stage Solicitation

b. CO reviewed Stage 1 and 2 evaluation criteria.

7. Questions & Answers

a. Q1: Is licensing required of the CMc?

A1: REVISED: CMc must meet State of Alabama regulations to operate a construction business within the State of Alabama.

b. Q2: Are a cover letter and/or table of contents included in the Stage 1 submission’s 20 page limit?

A2: No, but any attachments do count.

c. Q3: Why is construction not scheduled to start until 3Q of 2010?

A3: Additional construction funding is required for the project, but has not yet been secured. GSA has submitted the project for FY2010 funding, and has used this funding request as the basis for this solicitation. However, efforts to secure project funding are underway for FY2009, and the project is currently included in both Senate and Congressional budget legislation.

d. Q4: Are design phase services affected by the funding?

A4: No.

e. Q5: There is a large existing tree onsite. Will it be removed?

A5: Yes.

f. Q6: What is the LEED rating goal for the project?

A6: LEED Silver.

g. Q7: Who will administer and submit documentation for the LEED certification process?

A7: It is anticipated that the Architect of Record will be contracted for this scope of work.

h. Q8: What are the Construction Manager-as Agent responsibilities for this project?

A8: The Construction Manager-as Agent responsibilities include and are not limited to project intent review, estimating, scheduling, inspections and project oversight during construction. A member of the Construction Manager-as Agent team will be on-site during construction.

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