Pre-proposal_minutes _GS-01-P-BW-D-7005.pdf

Meeting Minutes Snow Plowing Services at the Edmund S. Muskie Federal Building in Augusta, Maine

Solicitation GS-01-P-16-BW-D-7005

A Pre-Proposal conference will be held on August 25, 2016, at 10:00 EST.

AGENDA

Introductions

Ground Rules

Project Scope Overview and Contract Requirements

Evaluation Criteria

Conclusion

INTRODUCTIONS

Robert Budlong Contracting Officer

Ann Goodridge Supervisory Property Manager

John McDonald Facilities Management Specialist

The sign-in sheet will be attached to these minutes for the complete attendee list.

GROUND RULES

No statements, remarks or explanations made by a Government representative during this pre-proposal conference nor the minutes furnished to offerors can change the written provisions of the Request for Proposal (RFP).Solicitation Documents. The solicitation documents include an SF 1449 with Solicitation Number GS-0-1P-16-BW-D-7005.

Always reference the solicitation number in all correspondence.

Terms and conditions of the solicitation remain unchanged unless an amendment is issued which incorporates any possible changes discussed or alluded to during today's pre-proposal conference. All amendments will be posted on FedBizOpps (www.fedbizopps.gov). Make sure to check FedBizOpps before submitting an offer.

All questions, whether technical or administrative, must be submitted in writing to Robert Budlong (robert.budlong@gsa.gov ) and Donna Maffeo (donna.maffeo@gsa.gov). All questions and answers will be published in FedBizOpps.

PROPOSAL PROCESS OVERVIEW

The due date for receipt of proposals is September 9, 2015 at 2:00 PM Eastern Time.

Proposals must be received by the date and time stated in the solicitation or latest amendment to robert.budlong@gsa.gov and donna.maffeo@gsa.gov ).

This procurement is a 100% set aside for a Small Business.

Offerors are requested to submit one (1) electronic copy of its proposal which includes both the technical and pricing data as separate volumes on a CD-ROM or USB Flash Drive. Each proposal shall be provided on a CD or USB Flash Drive only. Email or faxed proposals are NOT acceptable. Each

Offeror assumes full responsibility for ensuring that its proposal is received on or before the specified date and time.

http://www.fedbizopps.gov/ mailto:joseph.moonan@gsa.gov mailto:donna.maffeo@gsa.gov mailto:Joseph.Moonan@gsa.gov mailto:Donna.Maffeo@gsa.gov

Note: There is an error on page 31 of 46 in paragraph (2), it states "package labeled as Proposal for RFP GS-01P-13-BW-C-0030." That is a typographical error and the correct RFP should be GS-01P-16-BW-D-7005.

Proposal Volumes I and II are to be individually and clearly labeled externally as to their contents

(i.e., Volume I and Volume II). Prices and dollar values shall be stated only in the Price volume.

There shall be no pricing data in the Technical Proposal. All packages are to be included in one package labeled as Proposal for RFP GS-01-P-16-BW-D-7005.

o Volume I - Price and Business Proposal.

o Volume II - Technical Proposal.

The final submission date for questions is August 29. 2016 at 2:00 PM. Questions must be submitted via email to robert.budlong@gsa.gov and copy donna.maffeo@gsa.gov. Answers to written Questions submitted will be posted on FBO via an Amendment.

Period of Performance and Options: The Period of Performance for this procurement will be a base 1 year period, with four, 1-year option periods. The anticipated award date is on or about

9/29/2016, with a planned start date of 10/1/2016.

Proposals shall be sent to the following address:

General Services Administration

Attn: Robert Budlong, Contract Specialist

Contract Operations Branch, 1PQB

T.P. O’Neill Federal Building

10 Causeway Street, Room 1100

Boston, MA 02222-1077

SITE VISITS: Site visits tour will begin after this conference complete.

EXHIBITS

Quality Assurance Surveillance Plan (QASP). The QASP specifies the performance standards to be measured and corrective action.

Please review all Exhibits. Please note Exhibit 2 for Adjustments for differences in snow totals.

PROVISIONS:

FAR Clause 52.212-1 (Incorporated by reference) Please review this clause. The Government reserves the right to award without discussions, so provide the best possible initial proposal.

Current Certified Financial Statements Offerors shall submit a copy of the last certified financial statement prepared for the offerors firm along with a copy of any interim reports since the closing date of that statement. If you do not have such certified documents, you may use the GSA Form 527 provided in the solicitation.

CPARS forms for Past Performance. Please make sure the evaluator fully describes the work performed and includes a narrative in block 20. A fillable version of this form will be posted with the meeting minutes. Forms must be received by the proposal due date and must be submitted directly by the evaluator. Any forms received late will be disallowed.

mailto:Joseph.Moonan@gsa.gov mailto:Donna.Maffeo@gsa.gov

EVALUATION OF OFFERORS:

Award of the contract shall be based upon the best value to the government considering all stated criteria. This will be a single award contract with fixed price line items.

Section M includes the pricing line items that will be part of the Price Evaluation.

Note: This procurement will be evaluated using simplified procedures as authorized per

FAR 13.5.

Options: Offerors are reminded of the evaluation of Options as per the notice in the solicitation.

The total evaluated price of the offer will be the combined total of the Base Contract year, plus

Option years 1, 2, 3 and 4.

INCUMBENT INFORMATION:

The current Contract number is GS-01P-13-BW-D-0029. The incumbent contractor is Goodall

Landscaping, Inc. located at 16 Meadow Road Ext., Topsham, ME 04086.

Ground Rule for walkthrough:

1. Contractors need to ask before taking pictures.

2. Stay with the group as the walkthrough progresses. Don't wander off.

The meeting was adjourned and site visit commenced.