RFP to Post Final.pdf

U.S. General Services Administration

SPECIFICATIONS AND BID FORMS

SOLICITATION NO: GS-01P-10-BW-D- 0073

PROJECT: ELEVATOR MAINTENANCE AT MULTIPLE FEDERAL BUILDINGS LOCATED

THROUGHOUT THE STATE OF MAINE

PROPOSAL DUE DATE: 14 July 2010

TIME: 12:00 NOON, EDT

LOCATION: GENERAL SERVICES ADMINISTRATION

NORTH SERVICE CENTER, 1PSA

10 CAUSEWAY STREET, ROOM 1100

BOSTON, MA 02222-1077

ATTN: JOHN SARNOSKI

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS

PROHIBITED

Do not remove this notice

Properly destroy documents when no longer needed

THE INFORMATION COLLECTION REQUIREMENTS CONTAINED IN THIS SOLICITATION/

CONTRACT THAT ARE NOT REQUIRED BY REGULATION HAVE BEEN APPROVED BY THE OFFICE

OF MANAGEMENT AND BUDGET PURSUANT TO THE PAPERWORK REDUCTION ACT AND

ASSIGNED OMB CONTROL NO. 3990-0163.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS:

SIZE STANDARD:

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

RFQ IFB RFP

STANDARD FORM 1449 (REV. 3/2005) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Elevator Maintenance services at the Edmund S.

Muskie Federal Building & Courthouse, Augusta, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Base 36 month period 10/01/10 to 09/30/13.

Period of Performance: 10/01/2010 to 09/30/2013

36.00 MO

0002 Elevator Maintenance services at the M.C. Smith Federal

Building, Bangor, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Base 36 month period 10/01/10 to 09/30/13.

0003 Elevator Maintenance services at the E.T.Gignoux

Courthouse, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Base 36 month period 10/01/10 to 09/30/13.

0004 Elevator Maintenance services at the US Custom House, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Base 36 month period 10/01/10 to 09/30/13.

0005 Elevator Maintenance services at the LPOE Houlton,ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Base 36 month period 10/01/10 to 09/30/13.

0006 Elevator Maintenance services at the LPOE Jackman, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Base 36 month period 10/01/10 to 09/30/13.

0007 Elevator Maintenance services at the LPOE New Bridge, Calais, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Base 36 month period 10/01/10 to 09/30/13.

0008 0.00 HR

After Hour Emergency Call-Back Services described herein for all seven (7) buildings. Base 36 month period 10/01/10 to 09/30/13.

0009 Regular Mechanic to provide Additional Services described herein for all seven (7) buildings. Base 36 month period 10/01/10 to 09/30/13.

0.00 HR

0010 Mechanic Helper to provide Additional Services described herein for all three (3) buildings. Base 36 month period 10/01/10 to 09/30/13.

Period of Performance: 10/01/2010 to 09/30/2013

0.00 HR

OPT

0011 OPTION: Upgrade Elevator Controls at USBS Houlton, Houlton, ME IAW SOW para. 2.G.

Period of Performance: 10/01/2010 to 09/30/2013

1.00 EA

OPT

0012 OPTION: Upgrade Elevator Controls at E.S. Muskie

FOB,Augusta, ME IAW SOW para. 2.H.

Period of Performance: 10/01/2010 to 09/30/2011

1.00 EA

OPT

1001 Elevator Maintenance services at the Edmund S.

Muskie Federal Building & Courthouse, Augusta, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1002 Elevator Maintenance services at the M.C. Smith Federal

Building, Bangor, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

First option period 10/01/10 to 09/30/13.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1003 Elevator Maintenance services at the E.T.Gignoux

Courthouse, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1004 Elevator Maintenance services at the US Custom House, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related

12.00 MO

services with in the building as describe herein. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

OPT

1005 Elevator Maintenance services at the LPOE Houlton,ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1006 Elevator Maintenance services at the LPOE Jackman, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1007 Elevator Maintenance services at the LPOE New Bridge, Calais, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

12.00 MO

OPT

1008 After Hour Emergency Call-Back Services described herein for all seven (7) buildings. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

0.00 HR

OPT

1009 Regular Mechanic to provide Additional Services described herein for all seven (7) buildings. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

0.00 HR

OPT

1010 Mechanic Helper to provide Additional Services described herein for all seven (7) buildings. First option period 10/01/13 to 09/30/14.

Period of Performance: 10/01/2013 to 09/30/2014

0.00 HR

OPT

2001 Elevator Maintenance services at the Edmund S.

Muskie Federal Building & Courthouse, Augusta, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

OPT

2002 Elevator Maintenance services at the M.C. Smith Federal Building, Bangor, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2003 Elevator Maintenance services at the E.T.Gignoux

Courthouse, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2004 Elevator Maintenance services at the US Custom House, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2005 Elevator Maintenance services at the LPOE Houlton,ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2006 Elevator Maintenance services at the LPOE Jackman, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2007 Elevator Maintenance services at the LPOE New Bridge, Calais, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

12.00 MO

OPT

2008 After Hour Emergency Call-Back Services described herein for all seven (7) buildings. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

OPT

2009 Regular Mechanic to provide Additional Services described herein for all seven (7) buildings. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

0.00 HR

OPT

2010 Mechanic Helper to provide Additional Services described herein for all seven (7) buildings. Second option period 10/01/14 to 09/30/15.

Period of Performance: 10/01/2014 to 09/30/2015

0.00 HR

OPT

3001 Elevator Maintenance services at the Edmund S.

Muskie Federal Building & Courthouse, Augusta, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3002 Elevator Maintenance services at the M.C. Smith Federal

Building, Bangor, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3003 Elevator Maintenance services at the E.T.Gignoux

Courthouse, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3004 Elevator Maintenance services at the US Custom House, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3005 Elevator Maintenance services at the LPOE Houlton,ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3006 Elevator Maintenance services at the LPOE Jackman, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

OPT

3007 Elevator Maintenance services at the LPOE New Bridge, Calais, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

12.00 MO

OPT

3008 After Hour Emergency Call-Back Services described herein for all seven (7) buildings. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

0.00 HR

OPT

3009 Regular Mechanic to provide Additional Services described herein for all seven (7) buildings. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

0.00 HR

OPT

3010 Mechanic Helper to provide Additional Services described herein for all seven (7) buildings. Third option period 10/01/15 to 09/30/16.

Period of Performance: 10/01/2015 to 09/30/2016

0.00 HR

OPT

4001 Elevator Maintenance services at the Edmund S.

Muskie Federal Building & Courthouse, Augusta, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4002 Elevator Maintenance services at the M.C. Smith Federal

Building, Bangor, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4003 Elevator Maintenance services at the E.T.Gignoux

Courthouse, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein.

Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

OPT

4004 Elevator Maintenance services at the US Custom House, Portland, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4005 Elevator Maintenance services at the LPOE Houlton,ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4006 Elevator Maintenance services at the LPOE Jackman, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4007 Elevator Maintenance services at the LPOE New Bridge, Calais, ME providing the operation, tests, inspections, maintenance, repairs, normal service calls, emergency service calls, preventative maintenance and related services with in the building as describe herein. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

12.00 MO

OPT

4008 After Hour Emergency Call-Back Services described herein for all seven (7) buildings. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

0.00 HR

OPT

4009 Regular Mechanic to provide Additional Services described herein for all seven (7) buildings. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

0.00 HR

OPT

4010 Mechanic Helper to provide Additional Services described herein for all seven (7) buildings. Fourth option period 10/01/16 to 09/30/17.

Period of Performance: 10/01/2016 to 09/30/2017

GS-01P-10-BW-D-0073

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CONTRACT CLAUSES

INSURANCE:

AFFIRMATIVE PROCUREMENT PROGRAM

STANDARDS OF CONDUCT

RECORDING PRESENCE

ORDERS FOR ADDITIONAL SERVICES

INVOICE REQUIREMENTS FOR ADDITIONAL SERVICES

NOTICE TO PROCEED

SUBCONTRACTING PLAN

SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-

CLASSIFIED CONTRACT)

ESCORT REQUIREMENTS

REMOVAL FROM CONTRACT WORK

SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS DEC (2009)

GSAR 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITION OF

COMMERCIAL ITEMS (JUL 2003)

CONTRACT DOCUMENTS

1. REQUIRED OF THE CONTRACTOR

2 SCOPE OF WORK

3. QUALIFICATIONS OF CONTRACT EMPLOYEES

4. SUPPLIES, MATERIALS, AND EQUIPMENT

5. INSPECTIONS AND TESTS

6. REPAIRS

7. SERVICE CALLS

8. PREVENTIVE MAINTENANCE

INSTRUCTIONS TO OFFERORS

SUBMISSION REQUIREMENTS

SITE VISITS

SUBMISSION OF PROPOSALS

EVALUATION OF OFFERS

EVALUATION AND BASIS OF AWARD

PRICE EVALUATION .................................................................................ERROR! BOOKMARK NOT DEFINED.31

REPRESENTATIONS AND CERTIFICATION

COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS

ACKNOWLEDGEMENT OF ASBESTOS CONDITIONS

EXHIBIT 1-ELEVATOR DATA

EXHIBIT 2 - WORK SCHEDULES AND REPORTS

EXHIBIT 3 - U.S. DEPARTMENT OF LABOR WAGE DETERMINATION

EXHIBIT 4 - QUALITY ASSURANCE SURVEILLANCE PLAN

QUALITY ASSURANCE SURVEILLANCE PLAN REQUIREMENTS:

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CONTRACT CLAUSES

Note: The full text version of the clauses incorporated by reference in this solicitation can be found in the Federal Acquisition Regulation (FAR). The FAR can be accessed at the following Internet address:

http://www.arnet.gov/far/

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009) [Reference FAR 12.301(b)(3)]

ADDENDA TO 52.212-4:

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Sept 2007) [Reference FAR 4.1301]

FAR 52.216-22 Indefinite Quantity (OCT 1995) [Reference FAR 16.506(e)]

Contractor shall not be required to make any deliveries under this contract after [Date]

Note: The minimum guarantee under this contract is $ 1,000.

FAR 52.217-8 Option to Extend Services (NOV 1999) [Reference FAR 17.208(f)]

30 days

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 30 days 60 days 7 years 6 months

[Reference FAR 17.208(g)]

FAR 52.217-5 Evaluation of Options [Ref FAR 17.208(c)]

FAR 52-217-7 Option for Increased Quantity-Separately Priced Line Item [Ref FAR 17.208(e)]

FAR 52.228-5 Insurance - Work on a Government Installation (JAN 1997) [Reference FAR 28.310]

FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 October 2010 through 28 February 2018.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

FAR 52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 50%, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of 200%

(2) Any order for a combination of Items in excess of 200% or

(3) A series of orders from the same ordering office within 2 calendar days that together call for quantities exceeding the limitation in subparagraph (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or Orders) is returned to the ordering office within 2 calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this, the Government may acquire the supplies or services from another source.

(End of Clause)

INSURANCE:

The Contractor must refer to the FAR clause 52.228-5 "Insurance - Work on Government Installation" incorporated by reference herein. The coverage specified below, pursuant to Subpart 28.307 of the Federal Acquisition Regulation (FAR), is the minimum insurance required.

(a) Workers' Compensation and Employer's Liability. Contractors are required to comply with applicable Federal and State Workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The contractor shall provide bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

AFFIRMATIVE PROCUREMENT PROGRAM

(a) GSA is required to procure and use products containing recovered materials, environmentally preferable, and bio-based products. These items will be used to the maximum extent feasible unless the item is not available competitively within a reasonable time frame, does not meet appropriate performance standards, or is only available at an unreasonable price.

(b) In support of this program, products that meet the following criteria are considered acceptable--

(1) Products specified by the U.S. Environmental Protection Agency (EPA) as Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs). The list of CPG items is available at http://www.epa.gov/cpg.

(2) Products designated as environmentally oriented in the GSA Federal Supply Service "Environmental Products and Services Guide." This guide is available at the FSS Environmental Homepage at http://pub.fss.gsa.gov/environ.

(3) Additional information on environmentally preferable products may be found through sources such as the U.S. EPA’s Environmentally Preferable Purchasing Program’s website:

http://yosemite1.epa.gov/oppt/eppstand2.nsf or information published by the Office of the Federal Environmental Executive at http://www.ofee.gov/gp/gp.htm

(3) Products to be designated, in the future, as bio-based products on the United States Department of Agriculture (USDA) Bio-based Products List.

(c) In accordance with the FAR 52.223-9, Certification and Estimate of Percentage of Recovered Material Content for EPA-Designated Items, the contractor must provide the required certification and estimate at contract completion. In addition, interim annual reports, estimating the percentage of total recovered material used in contract performance, including, if applicable, the percentage of post-consumer material content, shall be provided by the contractor no later than November 1 of each year, with data for the preceding twelve-month period ending September 30.

STANDARDS OF CONDUCT:

The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary. The contractor is also responsible for ensuring that his employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized.

RECORDING PRESENCE:

All contract employees, including employees of any subcontractor performing working under this contract, must sign in when entering the building and sign out when leaving the building. The COTR will designate the location of the log and the type of form used.

ORDERS FOR ADDITIONAL SERVICES

Additional Services are those services that are not covered in the monthly price. This includes work in the Statement of Work or Exhibits which is identified as being ordered by the COTR at the line item price established in the contract. Orders for additional services may be placed orally when the amount of the order totals $3,000.00 or less, or in the event of an emergency. All orders which exceed $3,000.00 will be ordered by the COR or GSA Property Officer by issuing a GSA Form 300, Order for Supplies and Services. The GSA Form 300 will describe the service to be provided and will establish the maximum amount for which the contractor will be compensated.

INVOICE REQUIREMENTS FOR ADDITIONAL SERVICES:

A. Each invoice for additional services shall be submitted to the GSA Property Officer and shall reference the contract number, name of building where such services were provided, the dates and the number of hours. Also indicate the name of the GSA representative who authorized the additional hours of work, and the date the order was placed.

B. To assist the Government in making timely payments, the Contractor is requested to furnish the following additional information either on the invoice or on an attachment to the invoice:

1. Government Pegasys Document Number

2. Organization Code

The government expects that most invoices for additional services will be paid through the GSA Credit Card. The contractor shall establish a P.O.S. terminal capable of accepting such card(s) to expedite payment for additional services.

552.232-70 Invoice Requirements (Sep 1999)

(a) Invoices shall be submitted in an original only, unless otherwise specified, to the designated billing office specified in this contract or order.

(b) Invoices must include the Accounting Control Transaction (ACT) number provided below or on the order.

(c) In addition to the requirements for a proper invoice specified in the Prompt Payment clause of this contract or order, the following information or documentation must be submitted with each invoice:

NOTE: The ACT number has been replaced by the Accounting Document Number (ADN). The ADN must be listed on all invoices in order to ensure proper payment. The ADN for this requirement is______.

The GSA Form 1142, Release of Claims is required to be submitted only on the Final Payment request.

(End of Clause)

NOTICE TO PROCEED

The Contracting Officer will issue the Notice to Proceed on this contract only after receipt from the contractor, and approval by GSA, of

1. All required security clearance documents;

2. All required preventive maintenance schedules; and

3. A Quality Control Plan.

PERFORMANCE BASED SERVICE CONTRACT

This contract is a performance based service contract.

SUBCONTRACTING PLAN

N/A

SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (Non- Classified Contract)

A. GENERAL The contractor shall comply with directions provided by the Contracting Officer (CO) regarding all security requirements. All contract employees shall receive a favorable suitability determination, security clearance, and/or meet all security requirements, prior to reporting to work or performing work under this contract. Employees that can not obtain a favorable security determination, security clearance, or meet security requirements, will not be allowed to work in the Government facility.

If the Contracting Officer or his/her representative receives an unfavorable or unsuitable report on any employee, or if the Contracting Officer's Representative finds a prospective employee to be unsuitable or unfit for his/her assigned duties, the Contractor shall be advised immediately that such employee will not be allowed to work or be assigned to work under the contract.

B. The Government has full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may authorize and grant temporary clearance to employees of the Contractor. However, the granting of a temporary clearance shall not be considered, as assurance that full clearance will follow. The granting of either temporary or full clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

C. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD) -12 HSPD-12 is the “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive) and became effective August 27, 2004. The Directive requires all Federal governmental departments and agencies to conduct background investigations and adjudicate the results (HSPD-12 compliant suitability determinations) for all contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months before identification cards will be issued.

Contract employees working less than 6 months will be considered “temporary” and all facility access control procedures will apply. GSA may require low risk suitability determinations for “temporary” contract employees, or has the option of clearing “temporary” contractors with an HSPD-12 compliant suitability determination.

“Temporary” contract employees that are not required to receive a favorable suitability determination shall be escorted at all times while in non-public space.

The Contractor shall comply with guidance concerning implementation of this Directive as provided herein and by the Contracting Officer (CO).

D. The Government may, as it deems appropriate, authorize and grant temporary suitability determinations to employees of the Contractor. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow as a result or condition thereof, and the granting of either temporary or full determination shall in no way prevent, preclude or bar the withdrawal or termination of any such determination by the Government.

E. Depending on the contract and work, a full Notice-to Proceed shall be issued after the initial favorable preliminary suitable clearance process is completed for those required to work on the contract OR partial Notice-To- Proceed shall be issued as the favorable preliminary suitable clearance process is completed for phases of work under the contract in or on the Federally-controlled facility. Contract workers may be added throughout the performance period required by the contract, but must complete the clearance process prior to working in or on the Federally-controlled facility.

F. PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

The contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive-12 (HSPD-12) as required by the clause of this contract FAR 52.204-9 and all other security and clearance requirements provided herein and by the Contracting Officer (CO).

G. REQUIRED INFORMATION SUBMISSIONS. Unless otherwise specified, the Contractor shall submit the information required below to the Government, as directed by the CO, as soon as possible after contract award (but not later than 14 calendar days before contract start date) for all personnel. The following information will be submitted to the Government for all new or replacement personnel within five (5) working days after contract award. The CO will advise the Contractor on where this information will be submitted.

(E-QIP) Long Term Contractor – U.S. or Naturalized Citizen or Non – U.S. Citizen legally residing in the U.S. for more than 3 consecutive years: A non-federal employee performing work on Federal premises on a recurring basis for 181 days or more. They must meet HSPD-12 requirements and receive a favorable National Agency Check with Written Inquires (NACI) Favorable Suitability Determination. The process is as follows:

A. The GSA Requesting Official completes and provides the following to the contractor:

Emails the DHS Contractor Information Worksheet (CIW) with sections 2 through 4 completed.

Emails page 2 the Form I-9 Employment Eligibility Verification to the contractor which provides instructions on the required forms of identification.

Mails 2 original sets of the DHS/FPS FD-258 Fingerprint Cards.

B. The contractor completes and provides the following to the GSA Requesting Official:

The contractor completes section 1 of the CIW, prints documents and returns back to the GSA Requesting Official in a sealed envelope labeled with the contractor’s last name; first name;

middle name; last four digits of their Social Security Number; and company name. The RCO will not accept faxed copies of any documents due to Privacy Act Regulations. All forms must be typed with original signatures. Hand written forms will not be accepted.

C. The GSA Requesting Official completes the Contractor Suitability Request Transmittal Form (typed) and attaches all application packages in a sealed envelope via overnight mail or hand delivered to:

GSA Regional Credentialing Office (RCO)

Attn: Michael Stec Thomas P. O’Neill Jr. Federal Building 10 Causeway Street, Room 1100 Boston, MA 02222-1077

Packages sent by overnight mail must require a signature of receipt. Hand delivered packages shall be marked confidential.

D. DHS/FPS must:

DHS/FPS will initiate and invite the contractor to complete the SF-85P, via E-QIP with an email to the respective contractor email address as listed in Section 1 of their submitted CIW.

E. The contractor must:

Complete the E-QIP Application. The contractor has 7 calendar days to sign onto the E-QIP system and another 7 calendar days to complete the E-QIP application. If the contractor does not respond timely, the system will cancel the contractor’s invitation. If an application is terminated, the GSA Requesting Official will notify the applicant of the termination and the entire application process must begin again. The contractor must: 1) complete the E-QIP application; 2) print the signature pages of the E-QIP application (CEL, REL, MEL); 3) release the document within E-QIP; and 4) sign and date the last 3 signature pages. The contractor is required to submit signature pages with original signatures; photocopies of signatures will not be accepted. The contractor should maintain a copy of the completed E-QIP package for their records in case of clarifications.

Complete 2 sets of DHS/FPS FD-258 (Fingerprint Cards) with original signatures of the applicant and the official taking the fingerprints.

A copy of 2 documents that establishes “proof of identity” as listed on page 2 of the Form I-9 Employment Eligibility Verification.

The following requirements apply to U.S. Citizens born in a foreign country, foreign born citizens, and dual citizenship holders.

If the applicant is a U.S. Citizen and was born in a foreign country, they must submit either a copy of the front page of their U.S. Passport or a copy of their U.S. Citizenship Naturalization Document with the documentation above.

If the applicant is a foreign born citizen and is now a U.S. Naturalized Citizen, they must submit a copy of their U.S. Citizenship Naturalization Document with the documentation above.

If the applicant is a foreign born citizen and resides in the U.S., they must submit a copy of their USCIS Alien Registration Document with the documentation above.

If the applicant claims dual citizenship, they must sign and date the DHS ICE Citizenship Declaration Form and submit the documentation above.

Submit all required documents to the GSA Requesting Official in a sealed envelope labeled with the contractor’s; last name; first name; middle name; last four digits of their Social Security Number; and the company name. The RCO will not accept faxed copies of any documents due to Privacy Act Regulations. All forms must be typed with original signatures. Hand written forms will not be accepted.

F. The GSA Requesting Official emails the contractor the results of the suitability determination. Suitability Determinations may be either:

Pre-Favorable. The prospective contractor is determined to be suitable to perform work in the building up to 180 calendar days. If the contractor has not received a Favorable 5 Year NACI by the end of the 180 calendar days, he/she may continue to work under the existing determination until further notice.

Unfavorable. The prospective contractor is determined to be unsuitable to perform work in the building. This determination is frequently based upon an incongruity between the forms submitted by the contractor and the law enforcement checks. The contractor may appeal this decision within 30 calendar days. All appeals on Unfavorable Suitability Determinations are handled by DHS/FPS headquarters Office in Washington, DC.

Clarification. The prospective contractor must contact the DHS/FPS Contractor Suitability Adjudication Section within 15 calendar days to provide additional information in order to complete the background investigation for a suitability determination. Failure to respond within the above timeframe will result in an Unfavorable Suitability Determination.

Illegible Fingerprints. The prospective contractor needs to resubmit 2 new sets of the DHS/FPS FD-258 Fingerprint Cards with a copy of the DHS/FPS illegible letter through the GSA Requesting Official to the GSA Regional Credentialing Officer (RCO) within 15 calendar days of the notification. Failure to resubmit within the above timeframe will result in an invalid application and the entire application process must begin again.

Favorable NACI. Upon completion of OPM investigation and final Favorable Suitability Determination by DHS/FPS, the contractor will receive notification from the GSA Requesting Official of their NACI clearance.

Contractor employees may not begin work on-site prior to a Pre-Favorable Suitability Determination. In the event the contractor receives and Unfavorable or Clarification Suitability Determination, the contractor is afforded an opportunity to explain and correct any inconsistencies by providing additional supporting documentation to the DHS/FPS Contractor Suitability Adjudication Section, which may or may not change the suitability determination.

G. In the event the contractor receives an Unfavorable or Clarification suitability determination, the contractor is afforded an opportunity to explain and correct any inconsistencies by providing additional supporting documentation to the DHS/FPS Contractor Suitability Adjudication Section, which may or may not change the suitability determination.

H. At each phase of the suitability determination process, the DHS/FPS Contractor Suitability Adjudication Section will notify the RCO, who in turn will notify the GSA Requesting Official of the status of the contractor. The RCO updates the Regional Contractor Suitability Database and forwards a copy of each phase of the contractor’s suitability, (Pre-Favorable, Unfavorable, Clarification and Illegible Fingerprints and Favorable 5 Year NACI) from DHS/FPS to the respective GSA Requesting Official. The GSA Requesting Official is required to provide a copy of each suitability determination to the contractor for their records. Also, a copy of the determination should be placed in the contract file for validation of HSPD-12 requirements.

I. If the NAC portion of the contractor suitability determination is Pre-Favorable, the DHS/FPS Contractor Suitability Adjudication Section forwards the package to OPM for completion of the NACI investigation.

J. Upon completion of its investigation, OPM reports the results of the investigation to the Region 1 DHS/FPS Contractor Suitability Adjudication Section, which makes the final suitability determination decision for the NACI and notifies both the RCO and GSA Central Office of its decision.

K. If work is to be performed after building operating hours, the GSA Requesting Official must provide the local DHS/FPS Official the following information in writing:

Building name and location of work (i.e.; room number, floor and agency) Name and address of Contractor Company

Last, First and Middle name of all Contractor(s) Dates and times of activity

(2) “Temporary” contract employees (including contract employees, subcontract employees, and officers of the firm) requiring unescorted access to federally controlled facilities for less than 6 months, or other “Temporary” contract employees as designated by the CO, who may visit the work site during the period of this contract who need unescorted access shall submit the following:

(a) One copy of a FPS “Contractor Information Sheet” which will be provided to the Contractor at time of award. The Contractor shall complete the Contractor and Contractor Applicant Information Sections as directed by the Government.

(b) One original copy of completed SF-85P which will be provided to the Contractor at time of award.

(c) Two original completed FD-258, Fingerprint Cards. The Government will furnish blank forms upon request.

H. The Contractor shall furnish the required information to the Government, as specified by the CO, in a sealed envelope together with a transmittal letter on company letterhead for each applicant. The transmittal letter shall be attached to the outside of the envelope and list the following:

(1) The Contractor Applicant’s full name;

(2) The contract number and if applicable, the order number;

(3) The Contracting Officer’s name;

(4) The Contracting Officer’s Representative (COR) or Contracting Officer’s Technical Representative (COTR) name;

(5) The Prime Contractor name, address, and telephone number;

(6) If applicable, the subcontractor, name, address and telephone number; and

(7) The name, address, and title of the Contractor representative submitting the security packet.

I. GENERAL DESCRIPTION OF THE CLEARANCE PROCESS

(1) Name Check and Fingerprint Check. Upon receipt of the sealed envelope containing the required forms, the Government will forward each clearance package to the clearance processing office for initial processing.

A preliminary review will be conducted of various national criminal and security data files. If these checks are favorable the Contractor employee may be granted limited access to Federally-controlled facilities and Federal information systems with a preliminary favorable suitability determination. This process takes approximately 3 to 10 business days but could take longer.

(2) For Contractor employees who receive a favorable preliminary check as described above, and depending on the location and type of work to be performed, a more detailed agency check may also be initiated. The check may include record searches with selected sources covering specific areas of the employee’s background, including credit, and written inquiries covering specific areas of the employee’s background.

(3) Issuance of Identification Credential. Upon receipt of favorable suitability determination, each contract employee may be issued a 5-year identification credential in accordance with the federally-controlled facility procedures and, if applicable, be granted access to those Federal information systems necessary to accomplish the contract. A temporary ID may be issued after a preliminary favorable suitability determination. The Contractor shall ensure that all contract employees display their credentials in accordance with facility procedures. The Contractor shall also ensure that such credentials are returned to the government as contract employees are dismissed, terminated, or upon expiration of the contract. The Contractor will be assessed a fee for each identification credential that is lost or otherwise not returned.

(4) Unsuitable Employees. If the Government receives an unsuitable report on any prospective Contractor employee, or if the Government finds a prospective Contractor employee to be otherwise unsuitable or unfit for his assigned duties, the Contractor shall be advised immediately by the CO that such employee will not be allowed to work under this contract. The Contractor must then take action immediately to relieve the employee of all duties and responsibilities related to this contract and return his Identification Credentials, if such credentials were issued. The contractor will not be compensated for such actions. Unsuitable contract employees may be escorted off Federal property by DHS/ICE/FPS or other law enforcement entities depending on the reason for the unsuitable determination.

(5) Site-Specific Requirements. Specific federally-controlled facilities or those areas located within a given facility may have additional security clearance requirements in addition to those cited above.