PreBid Meeting Minutes 8-5-08.doc

PRE-BID MEETING MINUTES

Request for Proposal (RFP) U.S.P.O. and Custom House August 5, 2007

OPENING

Jack Darling GSA Construction Representative with GSA introduced himself. He stated that this meeting was a pre-bid meeting for the U.S.B.P. Sector Headquarters Interior corridor carpet replacement.

The following GSA personnel were in attendance:

Jack Darling Contracting Officer Representative (COR) / Property Manager Brian Wong Contracting Officer’s Technical Representative (COTR).

Reminder that the proposal due date for this project is August 19, 2008 @ 2:00PM EST.

General Services Administration

Small Business Utilization Center (1AB)

10 Causeway Street, Room 901

Boston, MA 02222-1077.

The Contracting Officer for this project is Brenda Dudevoir.

The Contracting Officers Representative is Jack Darling, Property Manager for the U.S.P.O. and Custom house 50 South Main Street St. Albans, Vermont.

All discussions held today do not change the solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

SITE VISIT

A walk-thru of the site was conducted to give the contractors the ability to see the area of work and take any measurements needed to prepare there proposal.

TOPICS DISCUSSED

· Parking; All parking will be offsite. There would also be a space for one dumpster.

· Parking Deck has a weight restriction of 20,000 pounds per vehicle and will need to be strictly adhered to. Parking deck will be in use during business hours and the loading dock will need to be kept available during the project unless work is done during the weekend.

· All area will need to be kept clean during this construction.

· Precautions will be taken to prevent any damage to the existing roof. Mats shall be placed on the roof to prevent damage. Metal pans shall be used on the roof below welding to prevent damage. Contractor shall request a burn permit for all welding onsite from the property manager 24 hours in advance. Current roof is under warranty. Should the roof become damaged contractor will contact the property manager immediately so that the manufacture can repair the roof under warranty and all costs will be borne by the contractor.

SECURING DOCUMENTS

Note the following statement for any plans or specifications:

PROPERTY OF THE UNITED STATES GOVERNMENT. COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED PERSONS IS PROHIBITED. Do not remove this notice. Properly Destroy Documents when no longer needed.

SECURITY CLEARANCE

All personnel working in and around a Government Facility must submit a Statement of Personnel History and fingerprint for a security background check and clearance to work on this project. The new clearance form SF85P is on the GSA web site www.gsa.gov/forms. Any Contractor cleared before March 2007 will need to go through the new clearance procedures. Instructions on how to fill out the new forms and contacts for finger printing will be provided at the award of the contract.

Please remember that nothing stated here today would bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Jack Darling, and Brian Wong. Thank you all for coming. If you have not already done so, please make sure that you sign-in.

QUESTIONS AND ANSWERS

1. Specifications state one balancing valve between the cooling towers. Contractor stated two balancing valves are required. GSA agrees and an amendment will be issued.

2. Contractor asked if seismic bracing going to be required. No seismic bracing will be required.

3. Contractor asked if Vibration Isolators are required. Clarification is yes vibration Isolators will be required.

PRE-BID MEETING MINUTES

Request for Proposal (RFP)

U.S.P.O. and Custom House 50 South Main Street

St. Albans, VT

Date: August 8/5/2008

NAME

COMPANY

TEL. NUMBER

Email

Jack Darling

GSA

(802) 951-6375 jack.darling@gsa.gov

Brian Wong GSA (617-565-7141 Brian.Wong@gsa.gov Brenda Dudevoir GSA (617)-565-7311 Brenda.Dudevoir@gsa.gov Jason Luman VT Mechanical (802) 264-1126 Jason.Luman@VTmechanical.com John Lawrence Ouellette P&H (802) 878-6004 jlawrence@ophcorp.com Scott Waite NECCO, Inc. (802) 496-4406 swaitenecco@gmavt.net