Questions From Contractors.doc

Solicitation GS-01P-08-BW-D-0025 Mechanical Maintenance Service J.C. Cleveland Federal Building & W. B. Rudman Courthouse, Concord, NH

Contractor Questions: (Part 1)

1. The equipment inventory contains Elevators, Hydraulic as line items (Pages ME-3 thru ME-34 and Page ME-118). What responsibility will the contractor have for maintenance and/or service calls for the elevators?

Answer: The government will be totally responsible for approved repairs that exceed $2,000.00.

3. Page M-5 Preventive Maintenance defines certain equipment which the contractor will be required to "utilize the manufacturer or personnel certified by the manufacturer to maintain." Can you please clarify the phrase "personnel certified by the manufacturer? For example, if the contractor sends his employees to the manufacturer's school, such as Johnson Controls classes, will GSA allow these employees to perform preventive maintenance and service calls on the Johnson Controls Energy Management Systems and HVAC Controls?

Answer: The Contractor will be required to show current certifications by the manufacturer in order for their staff to perform the Preventative Maintenance, with the exception limited to Preventative Maintenance requiring only visual inspections. (See response to question # 4)

4. Page M-5 Preventive Maintenance defines certain equipment which the contractor will be required to "utilize the manufacturer or personnel certified by the manufacturer to maintain." Some of these items require preventive maintenance tasks to be performed at weekly, monthly, quarterly, semi-annual and annual frequencies. Will the contractor be required to utilize the manufacturer to perform all preventive maintenance tasks at all frequency periods? If not, can we be provided a list of preventive maintenance tasks on Critical Equipment that the contractor will be allowed to perform?

Answer: Contractor will be authorized to use their qualified employees to perform preventative maintenance on equipment, when the preventative maintenance requires only visual inspections.

5. Page M-12 Safe and comfortable indoor environment the contractor is held responsible for building systems that GSA requires on Page M-5, Preventive Maintenance be maintained by Johnson Controls. Since the contractor can not maintain the system or select the subcontractor, how can he be reasonably held accountable for the failure of the system?

Answer: (See page M-12) The Contractor is fully responsible for the daily operation of all equipment and the management of their subcontractors in meeting the acceptable quality level in the Statement of Work.

6. Page M-7 Critical Equipment requires that all repairs to critical equipment be completed and the equipment full functional in 24 hours. Page M-5 Preventive Maintenance requires that this equipment be maintained by the manufacturers. If critical equipment fails and the GSA designated manufacturer will not respond in 24 hours will the contractor be allowed to utilize his staff to perform a service call repair?

Answer: The answer depends upon the situation. In most cases, the manufacturer’s representative should be doing the repairs within the 24 hour time frame, detailed in the Statement of Work. The COTR should always be consulted, and any deviations approved by the COTR.

7. Pages ME-151 and ME-76 of the Inventory list line items F34/35 Fluorescent Lighting Fixture, Washing and Relamping. Will group washing and relamping be a requirement of the contract? Or will lamps be replaced and cleaned on an As Required basis?

Answer: (See page M-5) Lamps will be replaced/cleaned on an As Required Basis.

8. Exhibit M-4 Minor Repairs/Minor Alterations provides a structure for submitting minor repair services. Will the contractor be allowed a Handling Charge on Material Costs and Subcontracts?

Answer: No.

Follow-on question to #8. What about repair services paid with a credit card? How do we re-coup the 2.5% fee for service?

Answer: (See Page M-8) Orders over $2,000.00 will be issued on the GSA 300.

Therefore the Service fee is not applicable.

Is there any asbestos in the buildings?

Answer: There in a small amount, mostly on older fittings.

Is email or fax the preferred of posing questions?

Answer: Email is the preferred method.

When will we receive the answers to questions already asked?

Answer: Within a few days they will be posted on FEDBIZOPPS.

Any chance for an extension of the bid submittal date?

Answer: That is a possibility. Any extension will be posted as an Amendment.

The Specifications call for a requirement for Universal Refrigerant license, yet we can use only OEM representatives to work on the equipment. Why?

Answer: This requirement sets the minimum experience level required by the contract. In your proposal, show how you will do the work, and how your personnel are certified/qualified to meet the Specifications.

Will licenses form other states be acceptable?

Answer: Generally no. For certain switchgear calibrations, the COTR will give authorization on a case-by-case basis.

Does the city handle backflow tests?

Answer: Yes, two times per year. The Contractor is responsible to schedule and pay the city.

Is the electric service primary metered?

Answer: Yes, the transformers are GSA government property.

Is the heated driveway/walkway a separate mechanical system not listed in the Inventory? How do you turn it off/on?

Answer: The system is Glycol, listed in the Inventory under Water Treatment and Heating and remains on at all times.

What is the current monthly price the government is paying for Mechanical Maintenance services at the J. C. Cleveland Federal Building and W. B. Rudman U.S. Courthouse?

Answer: The current monthly price for Mechanical Maintenance Services only at the J. C. Cleveland Federal Building and W. B. Rudman U.S. Courthouse is:

J. C. Cleveland Federal Building $7,301.58 per month

W. B. Rudman U.S. Courthouse $12,152.70 per month