Davis_Monthan_Base_Acess_PolicyandForm.pdf

DEPARTMENT OF THE AIR FORCE

355TH SECURITY FORCES SQUADRON (ACC)

DAVIS-MONTHAN AIR FORCE BASE, ARIZONA

Global Power For America

17 Oct 2011

MEMORANDUM FOR: All Contract Administrators

FROM: 355 SFS/S5B

SUBJECT: Update to Policy Authorizing Access to DMAFB for Contractors

1. To help provide Contract Administrators and Contractors the best and most convenient work environment possible, we ask that you please follow these basic requirements in order to gain access to DMAFB.

2. Contractors/Subcontractors with valid contracts for work on Davis-Mothan AFB, will be allowed access to the installation.

a. If the duration of the contract is less than 30 days, a DoD Id Card holder must escort the Contractor onto the installation.

b. If the duration of the contract is over 30 days and up to 1 year, contractors are authorized a Contractor Badge. The Contract Administrator identifies all requests by scanning/emailing the attached form, with required information to, 355 SFS/S5B 355SFSPassID@dm.af.mil Visitor Center Bldg. 2720 for processing.

The Badge will be valid for up to 1 year and must list days of work and hours of work. Pass and ID will log all Badge authorization requests into the automated card system, conduct local criminal background checks, authenticate and file the requests at Pass and ID. A Contractor Badge will be generated with a picture and signature of holder. Issue of this Badge requires the contractor/subcontractor to be present at Pass and ID between 0700-1600 Monday through Friday. The contractor must present a valid picture ID and vehicle registration/proof of insurance before the badge is issued. .

NOTES:

1a. Contract Administrators must submit the request for Badges to Pass and Badge via email to 355SFSPassID@dm.af.mil using the form identified in Attachmment 1. Contractors will not

2a. Contract Administrators and Contractors must ensure that all information on the request is current and correct. Once badge is issued, it will not be reaccomplished due to mistakes by the Administrator or Contractor.

be authorized to submit their own requests.

If there is a circumstance that prevents the Administrator from submitting the request, Pass and ID must be notified that a Contractor is enroute to submit the request.

3a. If Contractors request to drive more than one vehicle on base, they must provide the current registration and proof of insurance for the vehicle being mailto:355SFSPassID@dm.af.mil� mailto:355SFSPassID@dm.af.mil� operated at the time the pass is issued. Once a pass is issued, it will not be changed.

4a. Non US Citizen Contractors are ONLY allowed a badge if an approved “Exception to Policy” request has been obtained from the FW/CC’s office.

Otherwise they must be escorted on base daily!

All civilian guests are subject to cr iminal background check per DoD Directive 5200.8, Security of DoD Installations and Resources.

Directive-Type Memorandum (DTM) 09-012 Attachment 3 of the “Interim Policy Guidance for DoD Physical Access Control” Dated December 8, 2009 States the following.

3. Contractors must keep the pass and a valid ID card in their possession at all times while on the installation. Individuals with a Contractors Badge are not authorized to escort any other person on the installation, unless authorized by the Contractor Administrator, and identified with a letter “E” on their badge. Note: escort will be by AF Form 1109 at Swan Gate ONLY!

4. After entering the installation, contractors must proceed directly to and from the work site.

5. Individual sponsoring agencies are responsible for attempting to retrieve all contractor badges, or providing names of terminated employees, upon completion of employment or termination of contract. All badges will be destroyed by the sponsoring agency and reported to Pass and ID, who will remove subsequent data from the automated system.

6. Gate Hours:

a. Craycroft Gate: Open 24 hours/365 days a year.

b. Wilmot Gate: Open 05:30 a.m. – 06:00 p.m., Monday through Friday.

c. Swan Gate: Open 03:00 a.m. to 6:00 pm, Monday through Friday

7. DMAFB has a Zero Tolerance for Speeding. Speeding on base could result in suspension of driving privileges. The Speed limit is 30 MPH unless otherwise posted.

a. Dormitory Area: 15 MPH

b. Housing Area: 15 MPH

c. Yuma Road: 45 MPH (past Tempe Rd.)

8. All personnel and items under their control are subject to search while entering and departing, the installation.

9. The possession or use of illegal substances on DMAFB will not be tolerated. Personnel detained for the possession or use of these substances are subject to being removed and/or barred from the installation and will be turned over to civil authorities.

a. Weapons are not allowed on the installation

b. Wearing of seatbelts for everyone in a vehicle is mandatory.

10. Restricted and Controlled Area access is closely monitored by the organization responsible for the area and the Security Forces. If your contract requires access to either a Controlled or Restricted Area, insure that you are properly briefed by your sponsoring organization prior to your visit and escorted during the entire visit. Base Ops must sign the request prior to Security Forces receiving the request. Personnel who are not properly escorted will be apprehended, removed from the area, and released to the contract supervisor after an identification check.

11. Our Crime Stop number is 228-4444 or 116 from on base to report a crime in progress.

Also, we do have 911 for emergencies. For incidents occurring in a Restricted Area call 228-7777. Inform dispatcher of your location, type of emergency, and remain on the line.

For routine police reports call the Security Forces at 228-3200 or 228-5132. Questions concerning access to Restricted Areas, contact Security Operations at 228-3200 and for Controlled Areas, contact Resource Protection at 228-2109.

12. Please feel free to contact the Pass and ID staff at 228-3224 with any questions concerning any service the 355 Security Forces Squadron may be able to assist you with on Davis Monthan AFB.

///SIGNED///

CRISPINA HUTCHINSON, MSgt, USAF NCOIC, Pass and Badge

MEMORANDUM FOR 355 SFS/S5B Date:

FROM: _________________________

SUBJECT: Request for Contractor

Badge.

1. Request the following individual is issued a Contractor Badge for unescorted entry to Davis-Monthan AFB in order to fulfill the following contract.

Duration/Expiration: ____________________________

Installation Access Days/Hours: _____________________________

Access To: ______________________________________________

2. The following individual is an employee of: ____________________________________________

Company Name

Employee Name (Last, First and Middle Initial) Individuals Driver’s license number/ state of issue/

Date of Birth DD/MM/YYYY

SSAN xxx-xx-xxxx Printed Name, Signature and Phone Number of

Contract Administrator/Sponsor

Permanent Resident Alien ID card or Visa Number Home Address/Home/Cell (Non US Citizens Approved by FW/CC) Passport Number (Non U.S. Citizen Approved By FW/CC)

NOTE 1: Information must be typed or computer generated.

NOTE 2: Contract Administrators and Contractors must ensure that all information on this request is accurate.

NOTE 3: Contract Administrators must submit this request. Contractors will not be authorized to submit their own requests to Pass and ID. NOTE, Non US citizens are only authorized if approved by FW/CC’s office.

BASE OPS USE ONLY: FLIGHTLINE ACCESS APPROVED/DISAPPROVED

Base Ops Representative Printed name/Signature__________________________________

FOR SFS USE ONLY

NCIC CHECK Conducted by__________________________________ APPROVED/DISAPPROVED Security Police Representative Authentication Initials: ___________________ Date: _____________________

OSI CHECK: CONCUR/NONCONCUR (Non US Citizens ONLY)

PRIVACY ACT STATEMENT

AUTHORITY: 10 U.S.C. 8013; 44 U.S.C. 3101; and EO 9397 PRINCIPLE PURPOSES: Used to record information and details of criminal activity which may require investigative action by commanders, supervisors, security police, AFOSI special agents, etc.; and to provide information to appropriate individuals within DOD organizations who ensure proper legal and administrative action is taken.

ROUTINE USES: Information may be disclosed to local, state, and federal law enforcement/investigative authorities for investigation and possible criminal prosecution or civil court action. Information extracted from this form may be used in other related criminal and/or civil proceedings.

DISCLOSURE IS VOLUNTARY: SSN is used to positively identify the individual making the statement, however, failure to provide SSN could prevent entry into the installation.

FOR SFS USE ONLY