GS-35F-0462X-017.pdf

VHAPM Part 808.405-6 Limiting Sources Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C259-19-AP-0488, CensiTrac Software License Renewal, Maintenance and Support

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 19

(NCO19), 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111

2237s:

436-19-2-322-0009 (Montana-Billings and Ft. Harrison) $113,523.60 Base Year IGCE 575-19-2-533-0014 (Grand Junction) $56,761.80 Base Year IGCE 660-19-1-2731-0003(Salt Lake City) $56,761.80 Base Year IGCE 623-19-2-2304-0006 (Eastern Oklahoma) $56,761.80 Base Year IGCE 635-19-1-4455-0003 (Oklahoma City) $56,761.80 Base Year IGCE 666-19-1-1966-0001 (Sheridan) $56,761.80 Base Year IGCE 554-19-3-448-0004 (Eastern Colorado) $50,943.20 (prorated Base Year IGCE) *PoP adjusted for current contract that ends on May 31, 2019

2. Description of Action: This acquisition is conducted under the authority of the Multiple-

Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501).

The proposed sole source action is a VISN 19-wide license renewal and maintenance Task Order in support of existing hardware and software previously provided by Censis Technologies, Inc. The previous Censis software support is/was provided under existing GSA FSS Contract GS-35F-0462X 36C25918F2788 which ends on 28 February 2019. The Censitrac Instrument Tracking System is currently used at the following locations:

1. Eastern Colorado Health Care System (Denver, CO)

2. Grand Junction VA Medical Center (Grand Junction, CO)

3. Montana Healthcare System: (Fort Harrison, MT)

4. Montana Healthcare System: (Billings, MT)

5. Eastern Oklahoma Health Care System (Muskogee, OK)

6. Oklahoma City Health Care System (Oklahoma City, OK)

7. Salt Lake City Health Care System (Salt Lake City, UT)

8. Sheridan VA Medical Center (Sheridan, WY)

Order against: FSS Contract Number: GS-35F-0462X https://www.gpo.gov/fdsys/pkg/USCODE-2009-title41/pdf/USCODE-2009-title41-chap4-subchapIV-sec251.pdf https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

Revision 01 Eff Date: 04/23/2018

Name of Proposed Contractor: Censis Technologies, Inc.

Gretchen Schell

Street Address: 830 Crescent Centre Drive, Suite 610

City, State, Zip: Franklin, TN 37067

Phone: 615-261-0456

3. Description of Supplies or Services:

This procurement action is for the establishment of a sole source Firm-fixed price contract that will be established as a Task Order. NCO-19, intends to purchase the renewal license and maintenance agreement for the existing Censitrac Instrument Tracking system software and hardware in support of VISN 19 locations. This includes any services required for software support, clinical telephone support, and software upgrade and updates as described in the statement of work. The item on the GSA FSS contract GS-35F-0462X is SIN 132-32 Item No.

SUT301 Instrument Tracking Software License Fee- TIER 3 Annual License Fee- for eight locations within VISN19. This software allows medical centers to capture the movement of VAMC’s case carts, transportation totes, Critical and Semi-Critical Reusable Medical Equipment (RME), and Non-Critical RME that have a CensiTrac specific barcode. The VA cloud required is an open market item. The period of performance will be a base year and four 12-month option years for a total of 5 years. The estimated base and all options value of the proposed actionis $1,864,652.12. The base year value includes a Gold Service item valued at $100,000 that will not be included in the pricing of the option years for the eight stations. The Gold Service is an initial clinical assessment and on-site training that is only required in the base year. The Base year cost, that includes all eight stations is $448,275.80. The Option Year cost ($44,261.76 (license and renewal)* 8 stations) is $354,094.08 * 4 years = $1,416,376.32.

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and

(C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. Per the Memo: Instrument Tracking Systems for Sterile Processing Services, sent by the Deputy Under Secretary for Health for Operations and Management (10N) on 01 January 2019, the CensiTrac https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html#wp1091891 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html#wp1091891

Revision 01 Eff Date: 04/23/2018

Instrument Tracking System made by Censis Technologies is the defacto standard Instrument Tracking System that all facilities shall utilize. CensiTrac is a proven product that meets all VA requirements. The referenced memo is contained in the briefcase documents for this requirement.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

Censis Technologies, Inc does not have authorized distributors that are authorized to perform system maintenance as they are the sole distributor and manufacturer of the software. Censis license software and maintenance support is available under the GSA contract GS-35F-0462X.

GSA has deemed that prices under the GSA contract have been determined fair and reasonable when they established the schedule contract. IAW FAR Part 8.404(d), the CO may seek additional price discounts off of the Censis GSA FSS Price List before awarding the Task Order. This product meets the Government’s current requirement.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

A Sources sought (36C25919Q0077) was posted on FBO on December 6 ,2018 and closed on December 21, 2018. There were no responses received from this posting. Censis Technologies, Inc., a SB, is the current provider for this requirement to VISN 19. Contract 36C25918F2788 was awarded by NCO 19 in March 2018 to Censis Technologies, Inc. to provide a VISN 19- wide license renewal and maintenance to include Gov Cloud in support of existing hardware and software. The stations for this contract include Grand Junction, Montana HCS Billings, Eastern Oklahoma, Muskogee), Oklahoma City, Salt Lake City and Sheridan VAMC. The contract Period of Performance is set to expire February 28, 2019. Furthermore, NCO 19 recently awarded a license software renewal, support and maintenance (36C25918F0939) to Cheyenne, WY. NCO

Revision 01 Eff Date: 04/23/2018

KELLY LUU 180061 Digitally signed by KELLY LUU 180061 Date: 2019.02.07 08:31:36 -07'00'

19 also awarded an FY17 Equipment procurement to Censis for the expansion of Censitrac technology to the replacement facility at Aurora, CO. The ECHCS existing contract is VA259-17- P-7665. Through market research conducted, there are no other vendors that would be able to provide a quote. Censis Technologies, Inc has a current GSA contract, GS-35F-0426X, that meets the Government’s requirement. Once this requirement is awarded, the redacted J&A will be posted to FBO.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: There are no other supporting facts.

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: In the future, the VA will review new software solutions and determine if new technology and software existsthat may meet the demands of the VA and offer alternative business solutions.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Kelly Luu DATE Healthcare Technology Manager

VISN19

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

02/21/2019

David J. Medina DATE Specialized 1 Branch Chief

NCO 19

David J. Digitally signed by David J. Medina 748952

Medina 748952 Date: 2019.02.21 14:42:01 -07'00' https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx

Revision 01 Eff Date: 04/23/2018

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding$700K):

I certify the justification meets requirements for other than full and open competition.

Curtis M. Jordan DATE Director of Contracting NCO

HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA SAO HCA REVIEW AND APPROVAL (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Christopher Williams 590049

Digitally signed by Christopher Williams 590049 Date: 2019.02.25 11:42:17 -08'00'

Christopher S. Williams DATE Acting Executive Director, SAO West Head of Contracting (HCA)

CURTIS M JORDAN

597130

Digitally signed by CURTIS M

JORDAN 597130

Date: 2019.02.21 20:10:37 -07'00'