GS-07F-5894R-001.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Procurement, Acquisition and Logistics (OPAL)

Strategic Acquisition Center (SAC) 5202 Presidents Court, Suite 103

Frederick, MD 21703

LIMITED SOURCES JUSTIFICATION

Prepared in Accordance with FAR 8.405-6(c)

1. Identification of the agency and the contracting activity.

This Limited Sources Justification is prepared by the Strategic Acquisition Center (SAC) located in Frederick, Maryland, on behalf of the Department of Veterans Affairs (VA), Office of Human Resources and Administration (HR&A).

2. Nature and/or description of the action being approved.

This activity proposes to negotiate a non-competitive award (sole-source) with Career Management Associates (a Service-Disabled Veteran-Owned Small Business), for the procurement of two Administrative Assistants for the Department of Veterans Affairs, HR&A are required in order for HR&A to achieve their various missions, at the VA Central Office (VACO), located at 810 Vermont Avenue, NW, Washington, DC 20420.

The proposed action is for a firm fixed price task order to Career Management Associates under its GSA Contract #GS-07F-5894R. The required period of performance will be for a six-month base starting June 28, 2019

– December 27, 2019; with one six-month option. The estimated value for this acquisition is $ for the base. Total contract value is$

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

MANDATORY TASKS AND ASSOCIATED DELIVERABLES

The Contractor shall provide an Administrative Assistant to perform administrative services consisting of routine clerical and administrative functions for the HR&A Office of The Assistant Secretary. The specific tasks to be performed are detailed below.

The Administrative Assistant position is expected to perform clerical duties for office support activities with the ability to multi-task while editing executive correspondence, processing mail, handling calls and checking in visitors. The Administrative Assistant handles different situations, problems, and deviations with general guidance, priorities, duties, policies, and program goals. These are key activities at this level. Duties include or are comparable to the following:

Word processing, email management, spreadsheet management, preparation of briefing charts, other presentation materials, and the ability to review and edit critical documents, reports and executive level correspondence as needed.

Operating office equipment such as facsimile machines, photocopiers, multi-line phone/voicemail systems, and Microsoft office suite computer programs.

Maintaining a wide variety of records (stored manually and/or electronically) using computer software applications, such as Microsoft Word or Excel, to create and update spreadsheets, word processing, database management, and other applications to track and/or maintain lists, data and information.

Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals.

Greeting visitors or callers and handling inquiries or directing them to the appropriate person(s) according to their needs.

Setting-up and maintaining paper and electronic filing systems for records, correspondence, and other material.

Locating, and attaching, appropriate files to include correspondence requiring replies.

Opening, reading, routing, and distributing incoming mail or other materials, and answering routine letters.

Completing forms in accordance with established procedures.

Making copies of correspondence or other printed material, scanning and digitizing files as instructed.

Accomplishing data entry by utilizing Outlook, shared drives, and SharePoint.

Handling incoming and outgoing correspondence, and mail duties involving tracking documents.

Maintaining office calendar, making appointments, and arranging for meeting rooms.

Collecting, sorting, distributing, and/or preparing mail, messages, or courier deliveries.

Filing, organizing, and maintaining records.

Using discretion in dealing with sensitive information In Accordance With (IAW) the Non-Disclosure Agreements (NDA).

All services will be done at the VA Central Office (VACO), located at 810 Vermont Avenue, NW, Washington, DC 20420 The estimated price of this requirement is:

$ . The Independent Government Cost Estimate (IGCE) is based on historical pricing data obtained through the current commercial market and the most recent associated costs with the current f procurement for same services.

Limited Sources Justification FAR 8.405-6 (C) -- Authorized or required by statute VA Acquisition Plan # 36C10X-19-AP-0613

4. Statutory Authority.

The statutory authority permitting this Limited Sources Justification is implemented by the Federal Acquisition Regulation (FAR) Subpart 8.405-6 (c). The applicable statute is Public Law 109-461: “Veterans Benefits, Health Care, and Information Technology Act of 2006” specifically, the “Veterans First Contracting Program” outlined in 38 USC § 8127(c).

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Career Management Associates is a registered and VetBiz/Vendor Information Portal (VIP) verified Service-Disabled Veteran-Owned Small Business (SDVOSB). The company fulfilled a previous, similar requirement for VA HR&A. This requirement is for the procurement of the same administrative services procured in the previous acquisition with this vendor and the administrative service is required to provide 2 quality and timely human resources and administration support and related services for VA employees, and applicants for employment. Career Management Associates has the experience and knowledge in providing cost-effective solutions to the VA HR&A required under this procurement.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

IAW VAAR § 819.7007(b), Sole source awards to Service-Disabled Veteran-Owned Small Business Concerns, “The Contracting Officer’s determination whether to make a sole source award is a business decision wholly within the discretion of the Contracting Officer. A determination that only one SDVOSB concern is available to meet the requirement is not required.”

A notice will be publicized as required by Subpart 5.2.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

No award shall be made until the Contracting Officer determines the cost to the Government to be fair and reasonable. The fair market value of the required administrative services shall be based on a comparison of current contract pricing, past proposal submissions (if available), other information made available, and/or the Independent Government Cost Estimate.

VA Acquisition Plan # 36C10X-19-AP-0613

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

Market research was conducted, and Career Management Associates has been determined to be a responsible source with respect to performance. They are registered and certified in VetBiz/Vendor Information Portal (VIP) as a SDVOSB with the NAICS code for this requirement which in accordance with Public Law 109-461 Section 502(c) meets the requirements of this statute to sole source to a SDVOSB. In addition, a review of its Representations and Certifications was conducted in the System for Award Management (SAM) and Career Management Associates represented that they are a

SDVOSB.

In addition, the Federal Awardee Performance and Integrity Information System (FAPIIS) was reviewed and FAPIIS shows no reports for Career Management Associates that would indicate defective pricing, instances of contractor fault or recipient not-qualified, terminations for cause, default or material failure to comply, or non-responsibility of the contractor.

9. Any other facts supporting the use of sole source.

In accordance with Public Law 109-461, codified at 41 U.S.C. 3304(a)(5), as authorized by 38 U.S.C. 8127(b), in order to increase contracting opportunities for small business concerns owned and controlled by Veterans and small business concerns owned and controlled by Veterans with service-connected disabilities, Contracting Officers of the VA are given specific statutory authority to award a contract to a small business concern owned and controlled by Veterans using procedures other than competitive procedures (i.e., a “sole source” contract).

Specifically, VAAR 806.302-5-70(b) states that, when entering into a contract with a verified small business concern owned and controlled by Veterans for an amount less than the simplified acquisition threshold, a Contracting Officer may use procedures other than competitive procedures.

In accordance with VAAR 819.7007(a), the Contracting Officer may do so provided:

(1) The anticipated award price of the contract (including options) will not exceed $5 million;

(2) The justification prepared pursuant to FAR 8.405-6 (c) is posted in accordance with FAR subpart 5.301(a)(2);

(3) The SDVOSB concern has been determined to be a responsible source with respect to performance; and

(4) In the estimation of the Contracting Officer, contract award can be made at a fair and reasonable price that offers best value to the Government.

VA Acquisition Plan # 36C10X-19-AP-0613

This procurement meets each of these four conditions.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Career Management Associates 121 SE Shurfine Drive, Suite 4 Ankeny, IA 50021

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this contract, consideration will be given as to whether the future acquisition should be competitive.

required by statute VA Acquisition Plan # 36C10X-19-AP-0613

12. Certifications / Signatures.

Technical Representative Certification

I certify that the foregoing justification is complete and accurate to the best of my knowledge and belief.

Angela Barnes Date

Contracting Officer Representative (COR)

Contracting Officer Certification

Pursuant to (FAR 8.405-6 (c)), I certify that this justification is accurate and complete to the best of my knowledge and belief.

Todd Synder Date Contracting Officer Strategic Acquisition Center (SAC) - Frederick

Angela Barnes

06/06/2019

Todd S Synder 655155

Digitally signed by Todd S Synder 655155 Date: 2019.06.14 07:31:33 -04'00'