GS-07F-217CA 36C25222F0295.docx

SUBJECT*

EMERGENCY - 537 - Siemens - Fire Alarm System Maintenance - 537C20232 - UCD 8-7-2023

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064

POINT OF CONTACT*

AWARD INFORMATION

LINE ITEM NUMBER

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Award Notice Award Notice

DESCRIPTION

*= Required Field Award Notice Award Notice

FAR 8 – Justification for Limiting Sources (LSJ) For Acquisition Plan Action ID: 36C252-22-AP-2596

1. Contracting Activity Department of Veterans Affairs, VISN 12, 537 Jesse Brown VA Medical Center GLAC Contracting Office 537-22-3-6112-0333 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 – Federal Supply Schedules, is precluded for the reasons indicated below.

Description of Action: Jesse Brown VAMC is in need of inspection, maintenance, emergency service and repair on the Siemens addressable fire alarm and system components (controllers, indication devices, initiation devices, water flow/valve supervisory, and equipment as listed). Existing Siemens device addressable fire alarm systems are located in Buildings 1A, 1B, 5, 7, 11A, 11B, 15, 18, 21, 26, 27, 30, 32 (TMB), 40 and 42 at Jesse Brown VA Medical Center in Chicago, IL.

Quarterly, Semi-Annual and Annual test of all fire alarm devices by certified specialist using testing protocols needs to be conducted. The contractor shall provide labor and/or materials to maintain, repair or replace any failed or worn components that are found during the testing or when call is placed to the contractor by COR/CO.

Detailed information on specific components and testing is included in Statement of Work.

2.

Order against: |X| FSS Contract Number: GS-07F-217CA

3. Description of Supplies or Services:

The estimated value of the proposed action is $

a. Siemens is the manufacturer of the fire alarm system equipment installed across the Jesse Brown VAMC campus.

b. They are the only provider of the proprietary software used to service the installed system.

c. Siemens is the only service provider who can program the panels for the system.

d. Siemens employees are certified on the Siemens equipment.

e. Siemens offers high security service and technical support due to the sensitivity of the operations they are servicing.

f. Siemens is the only vendor that will be able to provide marketing updates, firmware or software releases, TechALERT notices and product application notices.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

|X| An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

a. |X| Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; Siemens is the only provider of the proprietary software used to service the installed system.

(FAR 8.405-6(a)(1)(i)(B));

|_| In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405-6(a)(1)(i)(C)); or

|_| Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority Siemens Industry Inc. is the original manufacturer of the equipment, and the only company with the knowledge, parts, and software codes required to maintain the MXL Fire Life Safety System. The facility has expended an estimated to acquire the aforementioned proprietary fire alarm system, precluding the use of other vendors’ items and services for this requirement. If another vendor’s items were used, a new fire alarm system would need to be procured at an additional and excessive cost to the Government. Similar systems currently cost approximately $165,000.00 -180,000.00 per year for this service based on other awards for the same service.Price reasonableness was determined at the time of award of the GSA contract (GS-07F-217CA) for all the services and parts that will be covered under this task order. Due to the emergency need for this procurement a notice to proceed was issued so the inspection of the system be conducted immediately.

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Michelle KLug

Contracting Officer

GLAC/NCO 12/PCO

Date: 8-6-2022

Effective Date: 02/01/2022 Page 6 of 6