GS-06F-0044S-002.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >$150K

VHAPM Part 808.405-6 Limiting Sources Page 1 of 5 Original Date: 08/30/2017

LIMITED SOURCES JUSTIFICATION

ORDER >$150,000

FAR PART 8.405-6

Acquisition Plan Action ID:_VA261-17-AP-13963_

1. Contracting Activity: Department of Veterans Affairs, VISN 21, Network Contracting Office (NCO) 21, Northern California VA Medical Center. PR VA 2237: 612-18-1-6149-0019

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). The services listed in par. 3 below are required to be continued, on an uninterrupted basis, due to safety and health concerns in providing janitorial services, which includes aseptic cleaning (a specialized cleaning process) at 5 VA Community Based Outpatient Clinics (CBOC’s) in Northern California. Aseptic cleaning is a used to prevent contamination with microorganisms and is recommended by the joint commission. The current action is to issue a 6-month task order to the incumbent contractor, a Small Disadvantaged Veteran Owned Small Business (SDVOSB) through Federal Supply Schedule number GS-06F-0044S. This action would allow the government to thoroughly engaged in acquisition planning, optimize the competitive process and ensure that the VA obtains the best value for these critical services.

Order against: FSS Contract Number: GS-06F-0044S

Name of Proposed Contractor: The Centurion Group, Inc.

Street Address: 6062 Hollow Tree Ct.

City, State, Zip: Colorado Springs, CO 80918-1436

Phone: (719) 268-2953

3. Description of Supplies or Services:

The estimated value of the proposed action is

The services to be provided consist of complete janitorial/custodial services with aseptic cleaning at 5 VA CBOC locations in Northern California. The services shall be provided Monday through Friday for a period from 1 November 2017 to 30 April 2018. This is the minimum Government requirement.

VHAPM Part 808.405-6 Limiting Sources Page 2 of 5 Original Date: 08/30/2017

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and

(C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

The Department of Veterans Affairs conducts a thorough credentialing and onboarding process to hire and transition contractor support staff. This ensures that individual(s) working in VA facilities who may be exposed to veterans or to their information can be trusted. The Centurion Group Inc is uniquely positioned to provide immediate service and has been performing these janitorial/custodial services at these locations, is familiar with the environment, has performed these tasks successfully for over 5 years in compliance with federal and state regulations, and the Department of Veteran Affairs. The contractor is the only one currently capable to perform these critical aseptic cleaning services immediately.

To have a new contractor required to ramp up these critical services immediately would be unrealistic and burdensome on a contractor who may be unfamiliar with the environment and the specific requirements and standards that would need to be set on day one. There would be no time allowed for transition from one contractor to another. In addition, new contractor personnel would be required to undergo a background investigation on short notice, which would result in unacceptable delays.

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data.

Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

VHAPM Part 808.405-6 Limiting Sources Page 3 of 5

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

GSA has determined that the contractors awarded GSA Schedule contracts under Group O3FAC, SIN 811-002 are fully capable of providing complete facility maintenance services. The awarded contractors have been pre-vetted, and the services and supplies being provided have been pre-negotiated under terms and conditions that are favorable to the Government. GSA has pre-negotiated that the prices offered by contractors under their GSA schedule contracts are fair and reasonable to the government.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

The market research conducted on GSA Advantage under 03FAC Schedule SIN 811-002, restricted to SDVOSB’s providing janitorial services resulted in 23 contractors being found indicating that there is potential for a competitive follow on long term contract.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

In the state of California, a $25,000.00 fine can be placed on each Outpatient Clinic per day should medical waste remain on station past the 72 hour limit, as regulated. Violations for the 5 CBOC’s could result in fines totaling $125,000.00 per day for not having aseptic janitorial services. . 3 days beyond the 72 hour limit for not having medical waste properly disposed of would result in $375,000.00 in fines, along with the sites being closed down. This would result in employees being displaced, and the patients not being seen. This would severely impact the mission of the VA resulting and severely impact patient care and the reputation of the Department of Veterans Affairs.

Aseptic cleaning involves a more through, controlled cleaning technique for setting up barriers for reducing the numbers of microorganisms and minimizing the risk of transmission from the environment to healthcare personnel and the patients. Under aseptic standards, strictly adhered to environmental controls are maintained so sterile to non-sterile contact can be avoided.

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

There are no barriers to remove to allow a new task order award to be competed among capable Service Disabled Veteran Owned Small Business sources on GSA. The market research conducted has led to the only restriction being as a set aside requirement for SDVOSB sources through the VA’s Veterans First Contracting Program and the decision in Kingdomware.

DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

DATE

NAME AND TITLE FACILITY

11/7/2017

Environmental ManagementChief, EMS

NCHCS

John M. Danner

BEVERLY QUEVEDO NCO 21

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >$150K

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)