GS-02F-167AA-003.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 1: Justification for Limiting Sources

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID:______ 36C245-20-AP-0958

1. Contracting Activity: Department of Veterans Affairs, ORD, Cooperative Studies Program

(CSP), VISN 5. Useage of 2237 numbered 512-20-1-1585-0004.

2. Description of Action: To maintain critical communications capability for the Director of the CSP in direct coordination with the Chief Research and Development Officer (CRADO) to issue and maintain Policy and procedures across the ORD. This office needs to continue for a period of six months a contractual agreement with the current Vendor for a Clinical writer in support of its ever changing research mission. This position is not only imperative to retain the research knowledge gained by over 3 years’ experience through order no. VA245-17-F-2137, but also to continue the consistency required until a follow-on, long term contract can be awarded. The CSP evaluates the work provided by this Service-Disabled, Veteran-Owned Small Business Vendor, found through GSA to be exemplary. This office cannot observe a break in services until another contract is awarded.

Order against: FSS Contract Number: VA245-17-F-2137_______

Name of Proposed Contractor: Calloway & Associates Street Address: 8961 Harvest Oaks Dr. STE 201 City, State, Zip: Raleigh, NC 27615 Phone: (919) 747-7486

3. Description of Supplies or Services:

The estimated value of the proposed action is To employ a Clinical Writer-Editor through contractual means, they will continue to receive work direction and guidance from the Cooperative Studies Program (CSP) Perry Point, MD the Central Office Program Manager and Director of the Cooperative Studies Program. The Clinical Writer-Editor is expected to work collaterally and with administrative and scientific staff at the various Cooperative Studies Program Coordinating Centers inside of the Office of Research and Development. The period of performance will be for a base plus two option years starting 1 April 2020 to 31 March 2023.

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The Vendor will maintain the following Duties, this is not an all-inclusive list of services provided, these are unique skills provided by the Vendor that cannot be duplicated in a timely fashion, placing the Vendor in the unique position of being in the specialized category of Research support.

Works with program leadership to draft policy documents and communication announcement.

Respond to urgent inquiries for reports and/or drafts from CSP leadership within request deadlines.

Draft manuscripts and reports on clinical research and pharmaceutical quality, safety, methodology and research administration for publication in professional journals. Edit manuscripts for the appropriate target audience.

Work with subject matter experts to help conceptualize and/or draft original manuscripts on important aspects of quality, methodology, best practices, and/or administration of clinical research.

Fact checking discusses details with Central Office Staff and CSP subject matter experts (e.g., biostatisticians, pharmacists, and other specialists) to verify information in reports, articles, and documents before publication.

Compose stakeholder (e.g., advisory committees, Veteran Service Organizations, Congress) reports and documents.

Works with CSP Central Office, CSP personnel, and collaborators to capture and develop information regarding CSP’s research practices and impact on medical practice in the United States.

4. Authority:

ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

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Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rational/explanation to support cited authority:

This is a logical follow-on contract to contract number VA245-17-F-2137 to carry out the same work to finish out the process for the previous work that is currently being performed. Contract VA245-17-2137 was competed and therefore COs may use the non-competitive (sole source) procedures authorized in Veterans First Authority VAAR 819.7007 or 819.7008 up to $5,000,000. The vendor met the all the eligibility criteria outlined in VAAR 819.7003, they are verified in VIP and the action is below the $5M threshold.

Base:

Option Year 1:

Option Year 2:

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Date

Program Manager

Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date Contracting Specialist

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One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Kristine Stout Date Contracting Supervisor