GRPS AE RFQ 10.2026.pdf

REQUEST FOR QUALIFICATIONS AND FEE PROPOSAL

ARCHITECTURAL AND ENGINEERING SERVICES

UNION HIGH SCHOOL

HARRISON PARK ACADEMY

CAMPUS ELEMENTARY

GRAND RAPIDS PUBLIC SCHOOLS

(May be Awarded Separately or Together at GRPS Discretion)

PART I – TECHNICAL QUALIFICATION

PART II – FEE PROPOSAL

Issued by:

The GRPS Ad Hoc Committee Professional Service Contractor Selection

SUBMISSION DUE DATE:

October 22, 2026 11:00am

Issuing Office:

Grand Rapids Public School District Office of Facilities Management & Planning

October 2, 2026

This is a Qualification Based Selection Process. Complete submission of information requested in this document is essential to the selection process. Failure to provide any of the information may result in submission not being considered for the award of a contract.

Facilities and Operations

900 Union Avenue NE Grand Rapids, MI 49503

616-819-3010

TABLE OF CONTENTS

General Information

A. Purpose

B. Project Scope

C. Issuing Office

D. Contract Award

E. Submission Requirements

F. Selection Criteria

G. Rejection of Submission

H. Incurring Costs

I. Inquiries

J. Addenda to the Request for Qualifications

K. Pre-Submission Meeting

L. Response Date

M. Prime Professional Service Contract Responsibilities

Part I - Technical Qualifications

1.1 Executive Summary

1.2 Business Organization

1.3 Statement of the Problem

1.4 Work Plan

1.5 Manpower

1.6 Diversity & Inclusion

1.7 Methods

1.8 Interface with Construction Manager

1.9 Additional Information and Comments

1.10 References

1.11 Forms

1.12 Contract Exceptions and Requested Modifications

Part II - Fee Proposal

2.1 Submission Requirements – Fee Proposal

2.2 Rate Schedule & Reimbursable Expenses

2.3 Fee Proposal (separate envelope)

2.4 Model Contract Compliance / Exceptions

2.5 Additional Information and Comments

Appendix

A. Tentative Project Schedule

B. The Project Existing Plans

C. Insurance Requirements

D. Fair Employment Practices Agreement

E. Sample of Contract - AIA Document B133-Modified & A201 (by reference only)

F. GRPS District Forms – Must be submitted with Part I

GENERAL INFORMATION

UNION HIGH SCHOOL, 1800 Tremont Blvd. NW, Grand Rapids HARRISON PARK ACADEMY, 1440 Davis Ave. NW, Grand Rapids CAMPUS ELEMENTARY, 710 Benjamin Ave. SE, Grand Rapids

A. Purpose The Grand Rapids Public Schools District (GRPS) seeks professional design expertise to execute its Building Improvement Plan. The Professional Service Contractor (PSC) selected to design the construction of UNION HIGH SCHOOL, HARRISON PARK ACADEMY & CAMPUS ELEMENTARY (The Projects), must provide the full range of architectural and engineering capabilities for the entire scope of work. Successful design and construction of our Projects may also require the use of specialists in civil engineering, landscape architecture, structural engineering, interior design, mechanical, plumbing and electrical engineering, acoustics, energy efficiency, security and technology. Implementing our Building Improvement Plan is a key component of the 2023 Bond Program “Reimagine GRPS with Us” and we seek the best consulting firms from our region to work collaboratively with our schools, communities, and administration.

To obtain the highest quality project within the time and budget allocations, GRPS will select a PSC for The Project through this Qualification-Based Selection (QBS) process. This selection process articulates the district goals, reflects our guiding principles and provides openness and consistency so that all qualified firms receive fair consideration. The remainder of this Request for Qualifications (RFQ) identifies specifics regarding The Project.

B. Project Scope

GRPS is issuing this RFQ in the process to obtain Architectural/Engineering design and production services for The Project. These renovations/additions are a continuation of the

2023 Bond Program “Reimagine GRPS with Us”. The overall GRPS goals for The Project include the following:

To welcome and stimulate students, staff and visitors

To provide flexibility in adapting to current educational and future needs

To function as a 21st century School for GRPS and promote community use

To maintain and enhance the district’s presence and character of the building in the neighborhood

To balance long-term, short term and operational costs

To promote environmental stewardship

To maximize opportunities for local businesses and employment opportunities for Grand

Rapids residents

To meet specific schedule of completion and within construction budget targets

UNION HIGH SCHOOL (Westwood Middle move)

The Union High School currently serves grades 9 through 12 for GRPS and is located at 1800 Tremont

Blvd. NW, in Grand Rapids. The building was constructed in 1964 with additions constructed in 1979 and has been renovated numerous times since and is currently 264,800sf.

The most recent scholar count for Union HS shows an enrollment of approximately 720 scholars in a building designed to accommodate more than 1,660. The district intends to relocate the current

Westwood Middle School program and scholars, (grades 6 through 8, with enrollment of approximately 144 scholars) into the Union HS facility.

The renovation and improvement program is expected (to be confirmed) to include:

• Creation of separate entry point/administrative office space for the Middle School

• Parking and drop off points

• Classroom reconfigurations

Deferred Maintenance Items and other building upgrades will be determined based upon overall budget constraints:

• Miscellaneous sidewalk and pavement replacement, including the loading dock

• Site lighting replacement/upgrades

• Miscellaneous roof replacements

• Miscellaneous doors/frames/hardware and window replacement

• Miscellaneous flooring replacement

• Wall patching and painting

• HVAC and temperature controls

• Fire alarm and master clock system upgrades

This project will also include upgrades to the Football Field and Track:

• Re-grading and re-seeding of current athletic grass football field

• Irrigation improvements/replacement

• Track surfacing replacement (similar to OHHS)

The selected PSC will be asked to include working with District Academic and Facilities staff to develop and finalize the building program needs as a first step in this process.

Renovation of Union HS is expected in the summer of 2027 and Summer of 2028 and be completed, along with site improvements, for the beginning of the 2028-29 school year. The schedule may continue through the school year if “Proper Separation” is achieved with appropriate safety and security separations in place to allow for contractor and scholar access. If not, construction will take place over multiple summers.

Successful completion of the project includes completion of Punch List items, installation of technology, and staff training as required prior to Owner acceptance.

The District’s projected total program budget for this project is approximately six million nine hundred eighty-three thousand dollars ($6,983,000). This budget is inclusive of all district costs for construction renovations, site improvements, demolition, professional fees, furniture, fixtures and equipment, etc.

The projected construction budget for this project is approximately five million three hundred twenty-five thousand dollars ($5,325,000).

HARRISON PARK ACADEMY:

Harrison Park Academy currently serves scholars in grades Pre-K through 8 for GRPS and is located at

1440 Davis Avenue NW, in Grand Rapids. Current projection count is 677 scholars, with capacity for

1,345. The building was constructed in 1923, with a major renovation in 2006 and has been renovated numerous times since and is currently 172,739sf.

The district intends to make minor facility improvements at Harrison Park. The renovation and improvement program is expected to include:

• Cafeteria improvements

• Interior finishes, flooring replacement, painting

• Ceiling replacement

• HVAC replacement and controls (Boilers replaced 2025)

• Lighting and controls

• Playground replacements (TBD separate contract)

Deferred Maintenance Items and other building upgrades will be determined based upon overall budget constraints:

• Miscellaneous parking lot and sidewalk replacement

• Site lighting

• Miscellaneous roof replacement

• Masonry improvements

• Miscellaneous window replacement

• Fire alarm, paging and master clock system upgrades

• Gymnasium sound system

• Generator

Renovation of Harrison Park is expected in the summer of 2027 and Summer of 2028 and be completed, along with site improvements, for the beginning of the 2028-29 school year. The schedule may continue through the school year if “Proper Separation” is achieved with appropriate safety and security separations in place to allow for contractor and scholar access. If not, construction will take place over multiple summers.

Successful completion of the project includes completion of Punch List items, installation of technology, and staff training as required prior to Owner acceptance.

The District’s projected total program budget for this project is approximately eleven million six hundred forty-one thousand dollars ($11,641,000). This budget is inclusive of all district costs for construction renovations, site improvements, demolition, professional fees, furniture, fixtures and equipment, etc.

The projected construction budget for this project is approximately seven million five hundred fifty thousand dollars ($7,550,000).

CAMPUS ELEMENTARY:

Campus Elementary currently serves scholars in grades Pre-K through 5 for GRPS and is located at 710

Benjamin Avenue SE, in Grand Rapids. Current projection count is 217 scholars, with capacity for 475.

The building was constructed in 1948, with a major renovation in 1994 and has been renovated numerous times since and is currently 48,767sf.

The district intends to make minor facility improvements at Campus. The renovation and improvement program is expected to include:

• Door and Window replacement

• Roofing replacement

• Minor interior reconfigurations, including separation of elementary building and ECC building

• Interior finishes, flooring replacement

• Masonry improvements

• HVAC and controls

Deferred Maintenance Items and other building upgrades will be determined based upon overall budget constraints:

• Miscellaneous sidewalk and south entry stair replacement

• Miscellaneous doors/frames/hardware replacement

• Ceiling and lighting replacement

• Toilet room upgrades

• Fire alarm system upgrades

• Playgrounds (New PreK equipment and surfacing; 5/12 new surfacing)

Renovation of Campus is expected in the Summer of 2028 and Summer of 2029 and be fully completed for the beginning of the 2029-30 school year.

Successful completion of the project includes completion of Punch List items, installation of technology, and staff training as required prior to Owner acceptance.

The District’s projected total program budget for this project is approximately ten million nine hundred eighty-two thousand dollars ($10,982,000). This budget is inclusive of all district costs for construction renovations, site improvements, demolition, professional fees, furniture, fixtures and equipment, etc.

The projected construction budget for this project is approximately eight million three hundred sixty-five thousand dollars ($8,365,000).

ALL PROJECTS:

In addition to architecture and engineering design documentation, the scope of work for the PSC includes, but is not limited to, meeting with committees and administrators and overseeing community townhall meetings during the design phase, assisting with maintaining and updating public information regarding the design and construction progress on the District website, attending construction progress meetings, and issuing regular site visits progress reports. The PSC will also be responsible for providing two opinions of probable construction cost at the completion of the SD and DD phases of the construction documents development. These opinions of probable construction cost must be completed by a 3rd party that is knowledgeable of current construction practices and costs in our region and will be reconciled with the cost estimates developed by our Construction

Manager.

The PSC is to issue (2) half-size documents at every review stage and (1) half-size, (1) full size and (1) full project manual documents at the construction stage.

The Projects will be constructed under a Construction Manager as Constructor (CMc) agreement, the selection process for which will immediately follow the selection of the PSC firm. The PSC firm will be required to work closely with the CMc during the planning/design phases and to oversee the construction of the project and timely completion. The PSC must provide the CMc progress drawings and specifications on a bi-weekly basis for the CMc to complete and update their cost control work.

If the PSC does not follow the GRPS Design Standards, the PSC will pay for any and all changes and product costs.

C. Issuing Office

This RFQ has been issued by the GRPS Department of Facilities Management & Planning, hereinafter referred to as the Issuing Office. The Director of this department and point of contact for this Request for Qualifications is:

Dale Cammenga

Director of Facilities Design and Construction

Grand Rapids Public Schools Service Building

900 Union Avenue NE

Grand Rapids, Michigan 49503 cammengad@grps.org

D. Contract Award

Contract award will be undertaken by GRPS with the Professional(s) whose qualifications and fee proposal the issuing office determines to be in the District’s best interest. AIA Document B133-Modified will be the basis of this agreement. A draft version of the district’s model contract is attached as Appendix “E”. Respondents must confirm their compliance with the terms of this agreement in Section 2.2 of the Part II – Fee Proposal. Any and all specific exceptions and/or requested modifications must be submitted with Part I submission and will be considered part of the submission evaluation and GRPS will evaluate such modifications relative to its interest and consistency with the project goals.

E. Submission Requirements

You are requested to submit a concise, written qualifications and proposal of services in the format, sequence, and in accordance with the directions outlined in the REQUEST FOR QUALFICATIONS – Part I & FEE PROPOSAL – Part II.

The submission requirements are:

Five (5) copies of Part I – Technical Qualifications, in a sealed, labeled envelope.

Two (2) copies of Part II – Fee Proposal, in a separate sealed, labeled envelope.

Mail or hand deliver to:

Grand Rapids Public Schools Service Building 900 Union Avenue NE Grand Rapids, Michigan 49503

Attention: Dale Cammenga, Director of Design & Construction

In addition to hard copies, provide an electronic copy of the Part I submission to cammengad@grps.org .

Qualifications submission is due no later than noted in Appendix “A”.

Your submission should be prepared simply and economically, providing a straightforward comprehensive description of the professional’s ability to meet the requirements of the request. Submissions must be signed by an official authorized to bind the professional to its provisions. Submissions shall also include all GRPS forms (signed and notarized).

Your submission will be considered a contract document. Submissions must remain valid for a minimum of sixty [60] days.

F. Selection Criteria

GRPS will use a three-step Qualification based selection process to select a PSC(s) for The

Projects. The first step of this process will be an objective evaluation of all the Part I –

Technical Qualifications submissions which meet the submission requirements identified in Section E – Submission Requirements. An Ad Hoc selection committee comprised of GRPS facility and business administrators will evaluate the submissions. The committee’s criteria for evaluating the Qualifications Submissions to include, but not limited to:

1. Clarity of project management approach and related cost/budget and schedule controls

2. Experience with similar projects, for similar clients, with similar contractual relationships

3. Qualifications and experiences of key individuals

4. Logistics plan of consultant team and CMC, including daily communications, method, proximity to site, etc.

5. Availability of resources for this project

6. Client and contractor references

7. Contract exceptions and requested changes to it

The Ad Hoc committee will develop a short-list of firms to move to the second step, the interview phase. GRPS expects no less than two and no more than three firms to be recommended for this phase. Firms will be notified no less than one week prior to the start of interviews.

For the interview phase, the Ad Hoc Selection committee will expand to include representatives from District. PSC(s) selected to interview for The Projects are expected to bring the key personnel proposed for this project. The interview format may consist of a brief and specific presentation by each firm on their approach to The Projects. The presentations will be followed by questions from the Ad Hoc committee. In the interview phase, the committee will evaluate the PSC(s) on their commitment to the project goals and their communication skills. The committee will reach consensus on the rank order of firms at the conclusion of all interviews.

The third phase of the selection process is the review of Part II – Fee Proposal. Fee proposals will not be opened prior to conclusion of the interview phase. Fee proposals for interviewed firms will be evaluated and scored based on their compatibility with the goals of The Projects, consistency with the project approach, alignment with industry standards and the PSC(s) qualifications identified in Part I - Technical Qualifications. Any requested changes to the draft contract will be considered in this evaluation.

The relative weights for the items considered for selection of a PSC for this project are as follows:

Part I – Technical Qualifications 55%

Team Interview 35%

Part II – Fee Proposal 10%

At the conclusion of the third phase, the Ad Hoc committee will recommend the selection of the highest scoring firm, deemed to be the most qualified for The Projects. This recommendation will be forwarded to the GRPS Administration for presentation and award by the Board of Education.

G. Rejection of Submissions

GRPS reserves the right to reject any and all submissions, in whole or in part, received as a result of this Request for Qualifications and Fee Proposal.

H. Incurring Costs

GRPS is not liable for any cost incurred by the professional prior to issuance of a contract.

I. Inquiries

Questions that arise as a result of this Request for Qualifications must be submitted in writing to the Office of Facilities Management & Planning, attention Director of Design and Construction. RFI form has been included in Appendix “F”. Refer to Appendix “A” for the last date to submit questions.

Firms must not attempt to contact members of the Ad Hoc committee, GRPS Administration or its Board of Education.

J. Addenda to the Request for Qualifications

In the event that it becomes necessary to amend any part of this Request for Qualifications, addenda will be provided via email to all firms who receive the Request for Qualifications.

K. Pre-Submission Meeting

Voluntary Pre-Submission Meeting to be held at each of The Projects sites per Appendix “A”:

UNION HIGH SCHOOL, 1800 Tremont Blvd. NW, Grand Rapids – 8:30am (door A) HARRISON PARK ACADEMY, 1440 Davis Ave. NW, Grand Rapids – 10:00am (door A) CAMPUS ELEMENTARY, 710 Benjamin Ave. SE, Grand Rapids – 1:00pm (door A)

L. Response Date

To be considered, submissions must arrive at the Grand Rapids Public Schools Service Building, 900 Union Avenue NE, Grand Rapids, Michigan 49503 on or before date and time noted per project schedule in Appendix “A”. Late submissions will not be reviewed.

M. Prime Professional Service Contract Responsibilities

The PSC shall be required to assume responsibility for all services offered in the submission whether or not they possess them within their organization, and all support services necessary to provide a full and complete built project. Further, Grand Rapids Public Schools District will consider the professional to be the sole point of contact with regard to contractual matters, including payment for any and all charges resulting from the contract.

PART I TECHNICAL QUALIFICATIONS

[Submissions must be submitted in the format outlined below]

1.1 Executive Summary – One [1] page maximum

Summarize your strong points and describe how your experience will benefit the Grand Rapids Public School District’s Projects.

1.2 Business Organization - One [1] page maximum

State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing the service.

Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. State the names of the principals of your firm who are licensed to practice in the State of Michigan.

1.3 Statement of the Problem – Two [2] pages maximum

State in succinct terms your understanding of the major issues of The Projects. Briefly describe your firm’s intended process to address the main issues of The Projects. Identify specifically how your firm will meet The Projects goals and GRPS expectations.

1.4 Work Plan -Two (2) pages maximum

Include a time-related chart, show events, tasks, and decision points in your work plan.

Discuss how The Projects organization will be coordinated and how you intend to interface with the Grand Rapids Public School District.

1.5 Manpower - No page limit

The professional must be able to staff a project team with the qualifications and expertise necessary to undertake a project of this scope. Include the number of executives and professional personnel by skill and qualification that will be employed in the work. Describe their role in the project. Identify key participants, including major consultants, with name, resumes, qualifications and relevant experience. You must indicate a percentage of time which each key participant will allocate to this project and coordinate this information with your fee proposal. Include a list of their current project responsibilities and the dates that they will be available to begin work on this project. Resumes of qualifications for key individuals must be provided. Include a brief description of three [3] major projects in which each individual has been instrumental. [These may be projects completed for other firms but be certain to identify the firm]. Maximum One [1] page per individual.

1.6 Diversity and Inclusion Practice / Program – No page limit

Describe your firm’s efforts to promote participation of MBE/WBE/Disadvantaged Members of your project team. Share your firm’s Diversity and Inclusion plan and indicate your methods to seek disadvantaged firm’s participation in the construction of our projects.

Indicate the average percentage participation of such firms in the 5 example projects presented in your proposal.

1.7 Methods – No page limit

Describe pertinent methods for project coordination, cost control, scheduling, and verification of constructability. Provide specific information on five (5) recently completed projects of at least the scale of this project including scope, schedule and key contact person from your firm and the project owner.

1.8 Interface with Contractor – No page limit

Describe your preferred method of interface with contractor[s] and construction administration. For the five examples provided in Section 1.7 Methods, indicate the pre-construction estimate, contractor’s initial pricing, change orders, type of owner/contractor agreement and contractor references for each project.

1.9 Additional Information and Comments – Two (2) Pages Maximum

Include any other information that is believed to be pertinent but not specifically asked for elsewhere. Responses to this RFQ must not include any reference to the PSC’s costs or proposed fees for this work.

1.10 References

Provide a minimum of five (5) references in addition to those project references required above. These references may include any combination of clients, contractors, financiers, etc.

Provide phone number(s) and address for each reference.

1.11 Forms

Provide all the required signed and notarized forms included in Appendix “F”.

1.12 Contract Exceptions and Requested Modifications

PSC candidate shall review the sample contract provided in Appendix “E”.

Provide a list of exceptions and/or modifications to the contract in the Part I submission, which will be reviewed by the selection committee.

PART II FEE PROPOSAL

[Proposals must be submitted in the format outlined below]

2.1 Submission Requirements – Fee Proposal (separate sealed envelope)

You are requested to submit a lump sum fee to include all services required for the scope of work as defined in this RFQ, for the scope of work described above. Your fee proposal is to be broken down by work phases and must also reflect and include detail for all expected reimbursable charges. Provide the billable hourly rates for your team members assigned to our project.

Your services are to include pre-design services to assist GRPS in making necessary adjustments to the program scope as needed, working closely with District Academic and Facilities staff in order to meet the program budget.

Your firm will be working closely with the Construction Manager CMc retained by GRPS.

Close collaboration between your firm and the CMc is expected on a weekly basis for the duration of the design and construction phases.

2.2 Rate Schedule & Reimbursable Expenses

List the hourly rates for each person identified in the Technical proposal and for any additional project staff, both inside your firm and consultants proposed for this project.

List expected allowable reimbursable expenses, by type for The Project.

2.3 Fee Proposal

In the format below, identify your total staff hours and associated cost for each phase for each of The Projects. Include in separate columns the cost of your consultants/subcontractors and estimate of allowed reimbursable expenses.

Submit the Design Fee Proposal Form along with individual cost sheets.

2.4 Model Contract Compliance / Exceptions

Note your acceptance of the terms of the draft contract in Appendix “F” or list any specific modifications to these terms. These are to be submitted with the PART I submission. GRPS reserves the right to refuse and may or may not consider modifying its base contract in accordance with its policies and the goals of The Projects.

2.5 Additional Information and Comments

Include any other information that is believed to be pertinent but not specifically asked for elsewhere.

Project Name____________________________

Project Phase *Hours Staff Cost

Consultant/ Subcontract or Cost

Total Fee (by Phase)

Reimbursable Expense Estimate

Pre-Design / Program Assistance

Schematic Design $ $ $ $

Design Development

Contract Documents

Bidding & Award $ $ $ $

Construction Administration

Subtotal $ $ $ $

Other** (Specify)

Project Total $ $ $ $

Submit sheet for each project.

* PSC to include ALL hours needed to meet GRPS deadlines. No additional fees will be approved to meet deadlines.

** PSC shall provide an allowance to include site surveying services, soil boring work, cost estimating, etc., needed for the development of the project documents. These are to be hired by the PSC and can be submitted as an approved reimbursement.

DESIGN FEE PROPOSAL FORM

Firm’s Full Name:

Address:

City, State, Zip:

Telephone:

E-Mail:

OFFER

A. Having examined the place of the Work and all matters referred to in the Request for Qualifications prepared by the Owner for the Project, we, the undersigned, hereby offer to enter into a Contract to perform the Work at each project for the lump sum price of:

Union High School Project Base Fee:

dollars ($ ), in lawful money of the United States of America.

Harrison Park Academy Project Base Fee:

Campus Elementary Project Base Fee:

ADDENDA

A. We acknowledge receipt of the following Addenda. These addenda have been evaluated and their effect on the cost of the Work has been incorporated into the base bid entered above.

Addendum # Dated

Addendum # Dated

ACKNOWLEDGEMENTS

The Firm acknowledges:

a. That this proposal was developed without any collusion, undertaking, or agreement, either directly or indirectly, with any other firms.

b. That this proposal shall not be withdrawn for a period of 60 calendar days after the date on which proposals were opened.

c. That all work will be complete on or before the Final Completion date(s) identified in the RFQ documents.

d. That the following documents, identified in Instructions in the RFQ, have been completed and are attached to this Proposal Form:

1. DTMB Demographics, Statistics and Certification

2. DTMB Certification of a Michigan-Based Business

3. Sworn Statement of Familial Relationship

4. Iran Business Relationship Affidavit

5. Criminal Background Affidavit

6. Non-Collusive Affidavit

7. Debarment and Suspension Certification

SIGNATURE(S)

AUTHORIZED CORPORATE OFFICER

Signature

Printed Name

Title

Date

APPENDIX “A”

UNION HIGH SCHOOL - Preliminary Project Schedule1

October 2, 2026 Request for Qualifications distributed

October 19, 2026 Pre-Submission Meeting – Locations per Gen. Info. – Line K

October 20, 2026 Last RFI’s Due

October 22, 2026 11:00am Submissions Due

October 28, 2026 Short-List Determination

November 5, 2026 Professional Services Interviews

November 13, 2026 Recommendation to Finance Committee

December 14, 2026 Board of Education Approval – AE & CM Professional Services

December 17, 2026 Project Programing Review Session

January 8, 2027 Schematic Design Approval

February 5, 2027 Design Development Approval

March 1, 2027 Construction Document Approval

March 3-24, 2027 Bidding Period

April 2-9, 2027 Post Bid Interviews – GMP Recommendation

April 14, 2027 Recommendation to Finance Committee

May 10, 2027 Board of Education Approval - Construction

June 7, 2027 Construction Begins – Phase I June 5, 2028 Construction Begins – Phase II

August 1, 2027 Construction Completed – Phase I August 1, 2028 Construction Completed – Phase II

August 4, 2028 Owner Occupancy

October 1, 2028 Closeout Documentation Completed

1 This schedule is provided as an overview of the project and is subject to change as the district’s needs change or through negotiation with the successful professional(s).

HARRISON PARK - Preliminary Project Schedule2

October 19, 2026 Pre-Submission Meeting – Locations per Gen. Info. – Line K

October 20, 2026 Last RFI’s Due

October 22, 2026 11:00am Submissions Due

October 28, 2026 Short-List Determination

November 5, 2026 Professional Services Interviews

November 13, 2026 Recommendation to Finance Committee

December 14, 2026 Board of Education Approval – AE & CM Professional Services

December 17, 2026 Project Programing Review Session

January 8, 2027 Schematic Design Approval

February 5, 2027 Design Development Approval

March 1, 2027 Construction Document Approval

March 3-24, 2027 Bidding Period

April 2, 2027 Post Bid Interviews – GMP Recommendation

April 13, 2027 Recommendation to Finance Committee

May 10, 2027 Board of Education Approval - Construction

June 7, 2027 Construction Begins – Phase I June 5, 2028 Construction Begins – Phase II

August 1, 2027 Construction Completed – Phase I August 1, 2028 Construction Completed – Phase II

August 4, 2028 Owner Occupancy

October 1, 2028 Closeout Documentation Completed

2 This schedule is provided as an overview of the project and is subject to change as the district’s needs change or

CAMPUS ELEMENTARY - Preliminary Project Schedule3

October 19, 2026 Pre-Submission Meeting – Locations per Gen. Info. – Line K

October 20, 2026 Last RFI’s Due

October 22, 2026 11:00am Submissions Due

October 28, 2026 Short-List Determination

November 5, 2026 Professional Services Interviews

November 13, 2026 Recommendation to Finance Committee

December 14, 2026 Board of Education Approval – AE & CM Professional Services

May, 2027 Project Programing Review Session

August, 2027 Schematic Design Approval

October, 2027 Design Development Approval

November, 2027 Construction Document Approval

Nov/Dec, 2027 Bidding Period

January 3-7, 2028 Post Bid Interviews – GMP Recommendation

January 12, 2028 Recommendation to Finance Committee

February 14, 2028 Board of Education Approval - Construction

June, 2028 Construction Begins – Phase I June, 2029 Construction Begins – Phase II

August 1, 2028 Construction Completed – Phase I August 1, 2029 Construction Completed – Phase II

August 4, 2029 Owner Occupancy

October 1, 2029 Closeout Documentation Completed

3 This schedule is provided as an overview of the project and is subject to change as the district’s needs change or

APPENDIX “B”

The Project - Existing Site and Floor Plans

DOOR 'A'

Small Gym

Room 45

CammengaD Rectangle

CammengaD Rectangle

Ap ril

, 2

3 ±

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0.0

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Ke nt

Co un ty We b M ap

H ar ris on

P ar k

CammengaD Rectangle

Gymnasium

Media Center

Music Room

CammengaD Rectangle

APPENDIX “C”

Project Insurance Requirements (VALIDATE RATES ARE CURRENT)

The Grand Rapids Public School District must be named as additional insured by endorsement to the Comprehensive General Liability Policy. Certificates of insurance evidence that the consultant has secured all the foregoing insurance must be provided to the Grand Rapids Public School District. A minimum of thirty [30] day notice to the GRPS prior to the cancellation of, or change in, any such insurance shall be endorsed on each policy and noted on each certificate.

The following language shall be indicated on all certificates of insurance:

“The Grand Rapids Public School District, its elected or appointed officials, employees and volunteers are included as insured with regards to damages and defense of claims arising from: (a) activities performed by or on behalf of the named insured. (b) products and completed operations or the named insured, or (c) premise owned, leased, or used by the named insured”.

Please review the following pages for project insurance guidelines.

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be, and should not be construed as, legal advice.

Updated: November 2025; GRPS Risk Mgmt. Office

Guidelines for Design Professionals Insurance Limits

Limits Required (1)

Professional Liability (2) Projects ≤ $5M Projects >$5M

≤ $20M Projects >$20M

≤ $50M

Each Claim Made $1,000,000 $2,000,000 $3,000,000

Aggregate $1,000,000 $3,000,000 $4,000,000

Commercial General Liability (3) (4) (7) (8)

General Aggregate $1,000,000 $2,000,000 $2,000,000

Products/Completed Operations Aggregate $1,000,000 $2,000,000 $2,000,000

Each Occurrence Limit $1,000,000 $1,000,000 $1,000,000

Personal/Advertising Injury $1,000,000 $1,000,000 $1,000,000

Automobile Liability (5)

Bodily Injury/Property Damage (Each Accident) $1,000,000 $1,000,000 $1,000,000

Workers' Compensation (6)

Coverage A (Workers' Compensation) Statutory Statutory Statutory

Coverage B (Employers Liability)

Per Accident $1,000,000 $1,000,000 $1,000,000 Per Disease Policy Limit $1,000,000 $1,000,000 $1,000,000 Per Disease per Employee $1,000,000 $1,000,000 $1,000,000

Umbrella Liability

General Aggregate Limit $1,000,000 $1,000,000 $1,000,000

Products/Completed Operations Aggregate (3) $1,000,000 $1,000,000 $1,000,000

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be, and should not be construed as, legal advice.

Guidelines for Sub Consultant Architects, Engineers and Consultants Insurance Limits

Professional Liability (2) Projects ≤ $5M Projects >$5M

≤ $20M Projects >$20M

≤ $50M

Each Claim Made $1,000,000 $1,000,000 $2,000,000

Aggregate $1,000,000 $2,000,000 $3,000,000

Per Accident $1,000,000 $1,000,000 $1,000,000

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be, and should not be construed as, legal advice.

Guidelines for Other Consultants Insurance Limits

Professional Liability (2) Projects ≤ $5M Projects >$5M

≤ $20M Projects >$20M

≤ $50M

Each Claim Made $1,000,000 $1,000,000 $1,000,000

Aggregate $1,000,000 $2,000,000 $2,000,000

Per Accident $1,000,000 $1,000,000 $1,000,000

Pollution Liability (Environmental Consultants) (2)

Per Loss $1,000,000 $1,000,000 $2,000,000

Aggregate $1,000,000 $2,000,000 $4,000,000

Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be, and should not be construed as, legal advice.

FOOT NOTES:

(1) These limits shall be considered minimum requirements (subject to change). Owners may require higher professional liability insurance limits for projects over $50M, or project- specific risk. All insurance coverage shall be issued by an insurance company authorized to do business in the State and which maintains an A.M. Best rating of A-X or better.

(2) Professional Consultant is required to keep this policy in effect for up to three (3) years after completion of the project, five (5) years for projects > $20M.

(3) Products and completed operations insurance will be maintained for a minimum period of five (5) years after final payment on the last element of the Work is to be completed.

(4) Owner will be included as additional insured on General Liability, Automobile and Umbrella Liability policies. Professional Consultant's insurance shall be primary.

(5) Coverage shall be for all owned, non-owned or hired motor vehicles.

(6) WC to include covers broad form all states endorsement.

(7) General Liability to include a minimum of $1,000,000 Abuse and Molestation coverage for all projects.

No exceptions allowed.

(8) If there is Drone Exposure also include; Insurance for the use or operation of manned or unmanned aircraft, if the Work requires such activities, with policy limits of not less than $1,000,000 per claim and $1,000,000 in the aggregate.

APPENDIX “D”

Fair Employment Practices Agreement

Equal Opportunity [Affirmative Action Employer]

The Grand Rapids Public School District, as an Equal Opportunity/Affirmative Action Employer, complies with federal and state laws prohibiting discrimination, including Title IV and Title VII [with amendments] of the 1964 Civil Rights Act, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, Veterans Readjustment Act of 1974 as amended 28 USSC 20-12 and the Americans With Disabilities Act of 1990. It is the policy of the School Board that no person, on the basis of race, sex, height, weight, color, religion, national origin, or ancestry, age, marital status, disability, or veteran status, shall be discriminated against in employment, educational programs and activities, or admission.

Inquiries or complaints should be addressed to GRPS Legal or HR Office, 1331 Martin Luther King Jr. St. SE, PO Box 117, Grand Rapids, Michigan 49501-0117.

APPENDIX “E”

SAMPLE CONTRACT – AIA B133 Modified and AIA A201

Any and all specific exceptions and/or requested modifications must be submitted with PART I submission and will be considered part of the submission evaluation and GRPS will evaluate such modifications relative to its interest and consistency with the project goals.

AIA

Document B133™ – 2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition

AIA Document B133™ – 2019. Copyright © 2014, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 14:07:56 ET on 09/18/2020 under Order No.2178260005 which expires on 12/14/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.

User Notes: (1130777396)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

This document is intended to be used in conjunction with AIA Documents A201– 2017™, General Conditions of the Contract for Construction; A133–2019™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price;

and A134–2019™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price.

AIA Document A201™–2017 is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « » day of « » in the year «Two Thousand Twenty Six. » (In words, indicate day, month and year.)

BETWEEN the Architect’s client identified as the Owner:

(Name, legal status, address, and other information)

«Grand Rapids Public School District»« » 1331 Martin Luther King Jr. Street SE «Grand Rapids, Michigan 49506» and the Architect:

(Name, legal status, address, and other information) for the following Project:

(Name, location, and detailed description)

«Grand Rapids Public School District - 2023 Bond Program Renovations at the following buildings:

Union High School located at 1800 Tremont Blvd NW, Grand Rapids, MI 49504;

Harrison Park Elementary located at 1440 Davis Ave NW, Grand Rapids, MI 49504; and Campus Elementary located at 710 Benjamin Ave SE, Grand Rapids, MI 49506, all in accordance with the relevant application for preliminary qualification of bonds, the relevant election ballot language, Owner-approved plans and specifications, all applicable laws, the Owner’s fixed budget, and as otherwise approved by the Owner. »

The Construction Manager (if known):

(Name, legal status, address, and other information)

The Owner and Architect agree as follows.

AIA Document B133™ – 2019. Copyright © 2014, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 14:07:56 ET on 09/18/2020 under Order No.2178260005 which expires on 12/14/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 ARCHITECT’S RESPONSIBILITIES

3 SCOPE OF ARCHITECT’S BASIC SERVICES

4 SUPPLEMENTAL AND ADDITIONAL SERVICES

5 OWNER’S RESPONSIBILITIES

6 COST OF THE WORK

7 COPYRIGHTS AND LICENSES

8 CLAIMS AND DISPUTES

9 TERMINATION OR SUSPENSION

10 MISCELLANEOUS PROVISIONS

11 COMPENSATION

12 SPECIAL TERMS AND CONDITIONS

13 SCOPE OF THE AGREEMENT

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.

(For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”)

§ 1.1.1 The Owner’s program for the Project:

(Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.)

« As expressly approved by the Owner in writing after advice and input from the Architect, Construction Manager, and any others deemed appropriate by the Owner, in accordance with the relevant application for preliminary qualification of bonds. »

§ 1.1.2 The Project’s physical characteristics:

(Identify or describe pertinent information about the Project’s physical characteristics, such as size; location;

dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.)

«As expressly approved by the Owner in writing after advice and input from the Architect, Construction Manager, and any others deemed appropriate by the Owner, in accordance with the relevant application for preliminary qualification of bonds. »

§ 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1.1:

(Provide total and, if known, a line item breakdown.)

«The Owner’s fixed budget for all aspects of the Projects ("fixed Project budget") is as follows:

Union High School Renovations – Harrison Park Elementary Renovations – Campus Elementary Renovations –

AIA Document B133™ – 2019. Copyright © 2014, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 14:07:56 ET on 09/18/2020 under Order No.2178260005 which expires on 12/14/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report

§ 1.1.4 The Owner’s anticipated design and construction milestone dates:

.1 Design phase milestone dates, if any:

«To be determined»

.2 Construction commencement date:

« To be determined »

.3 Substantial Completion date or dates:

.4 Other milestone dates:

§ 1.1.5 The Owner intends to retain a Construction Manager pursuant to the following agreement:

(Indicate agreement type.)

[ « X » ] AIA Document A133–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor, as modified by the Owner, where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price.

[ « » ] AIA Document A134–2019, Standard Form of Agreement Between Owner and Construction

Manager as Constructor, as modified by the Owner, where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price.

§ 1.1.6 The Owner’s requirements for accelerated or fast-track design and construction, or phased construction are set forth below:

(List number and type of bid/procurement packages.)

« To be determined »

§ 1.1.7 The Owner’s anticipated Sustainable Objective for the Project:

(Identify and describe the Owner’s Sustainable Objective for the Project, if any.)

«N/A »

§ 1.1.7.1 (Paragraph deleted) § 1.1.8 The Owner identifies the following representative in accordance with Section 5.4:

(List name, address, and other contact information.)

«Mr. Alex Smart, Executive Director of Facilities and Operations » Grand Rapids Public School District 1331 Martin Luther King Jr. Street SE Grand Rapids, MI 49506 «The Owner may change the representative and the representative’s authority in its sole discretion. The Owner will notify the Architect of any such changes. »

§ 1.1.8.1 Owner’s Representative Consultant.

The Owner has engaged Plante Moran Realpoint, LLC (PMR) as an Owner’s Representative Consultant on the Project. The Architect shall keep the Owner and PMR informed in matters regarding the Project. Unless otherwise provided in this Agreement or specifically authorized by the Owner, the Owner’s Representative Consultant is not authorized to commit the Owner in matters regarding changes in the Work, Construction Schedule, or grant approval on behalf of the Owner. The Owner and/or the Owner’s representative identified in

1.1.8 have the sole right to make decisions in matters regarding the Project. The following individual, subject to

AIA Document B133™ – 2019. Copyright © 2014, and 2019 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 14:07:56 ET on 09/18/2020 under Order No.2178260005 which expires on 12/14/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report change upon written notification to the Architect, shall be primary contact for the Owner’s Representative Consultant:

«Jenae Kuipers» «Plante Moran Realpoint, LLC » «634 Front Avenue NW; Suite 300 Grand Rapids, MI 49504 jenae.kuipers@plantemoran.com; (616) 643-4251»

The Owner, Architect, and PMR acknowledge and agree that the Owner’s representative identified in Section 1.1.8 and the Owner’s Representative Consultant identified in Section 1.1.8.1 are separate and distinct individuals with separate and distinct rights and responsibilities.

§ 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows:

(List name, address, and other contact information.)

« As directed by the Owner’s Board of Education, the State of Michigan, and any others required by law. »

§ 1.1.10 The Owner shall retain the following consultants and contractors:

(List name, legal status, address, and other contact information.)

.1 Construction Manager:

The Construction Manager is identified on the cover page.

.2 Land Surveyor:

«To be determined »« »

.3 Geotechnical Engineer:

« To be determined »« »

.4 Other consultants and contractors:

(List any other consultants and contractors retained by the Owner.)

« To be determined by the Owner. Contractors will be selected by the Owner in…