Grounds maint repair SOW FY 21.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

U.S. Coast Guard Air Station New Orleans 400 Russell Ave New Orleans, LA 70143

STATEMENT OF WORK FOR THE

GROUNDS AND LANDSCAPING MAINTENANCE

AT

USCG AIR STATION NEW ORLEANS

NEW ORLEANS, LA

October 1st, 2020 – September 30th, 2021

GENERAL REQUIREMENTS

PART 1 GENERAL

INTENT: The intent of this contract is to provide grounds maintenance and landscaping service to US Coast Guard Air Station New Orleans located at, 400 Russell Ave New Orleans, LA 70143.

· SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment to meet all specifications for all of the areas within the perimeter of Coast Guard Air Station New Orleans. The perimeter includes all land which reaches to the fence line an extends to the taxiway K. Areas under this contract include, but are not limited to, all lawn areas, paving, ground cover to include the morale vehicle lot adjacent to the Air Station gym, natural vegetation, trees, shrubs, planter beds, and cultivated areas. Contractor shall clean up all debris caused by Contractor. Contractor shall also remove all leaves and debris, which are not caused by Contractor from all sidewalks, drainage areas, and catch basins.

· QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the Performance Requirements. All personnel shall have at a minimum; an understanding of landscaping maintenance services provided at industrial and government sites. The awarded contractor shall provide at a minimum the following personnel: Operations Manager, Mowing supervisor, Detail supervisor, and qualified turf technicians. The contractor shall show proof of past experience in maintaining large grounds and be a Certified Grounds Manager through Professional Grounds Maintenance Management Society or equivalent. Contractor shall obtain and ensure that all personnel maintain proper permanent access clearances as required by Naval Air Station Joint Reserve Base (NAS JRB) New Orleans security for access to Coast Guard Air Station New Orleans.

· CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative. Access to the NAS JRB New Orleans - all contractors wishing to gain access to the facility for site visits will need to provide the below information for a pass. Until a permanent access pass can be obtained, a daily temporary pass can be requested if the below information is provided at least 1 week in advance via email to COTR.

(a) Company name.

(b) Full name of all persons that will be coming on board the facility.

(c) Date(s) pass is required for access.

(d) Date permanent access pass was requested for each individual.

· GOVERNMENT FURNISHED MATERIALS: None

· PERFORMANCE REQUIREMENTS: Contractor shall provide services to maintain the grounds at Air Station New Orleans. Maintaining the Grounds- All ground areas shall be maintained including: grass cutting, trimming, weed control, and fertilizing.

A. Site Cleanup: The following cleanup activities shall be performed

1) Inspect culverts, catch basins, drains, ditches for debris and blockages and remove after every cut.

2) Police and remove all debris and trash (e.g. plastic bags, bottles, Styrofoam etc…) from unit grounds and perimeter fence line at least monthly.

3) Contractor shall be responsible to remove all waste from site.

B. Trimming: Trimming shall be performed around the building, sidewalks, installed obstructions, trees, fencing, and beds during cutting periods. The use of weed eaters around building, vehicles, parking lots, and general public walk areas shall be performed in a time and schedule manner that reduces risk of injury and property damage.

C. Weed control: ALL beds, walks, and mulch areas shall be hand weeded as required. Used of herbicides shall be only authorized on a case by case basis and approved by the Air Station Environmental Protection Specialist (EPS).

1) The security track shall be sprayed with a herbicide to keep the area free of grass and/or weeds.

2) Picnic areas and designated smoking areas shall be sprayed with a herbicide on a quarterly basis or if grass and/or weeds are present.

3) The drive way to the air station gym shall be sprayed with a herbicide to keep free of grass and/or weeds.

4) The morale lot area shall be sprayed with a herbicide to keep free of grass and/or weeds.

D. Exterior Pest Control:

1) Control of undesired pest (e.g. ants, wasps, etc…), undesired plant life, and any other pest that might cause damage to the grounds or personnel (excludes termites).

(a) Treatment areas include all exterior grounds inside the fence line to the flight line.

2) Contractor shall provide monthly pest inspections performed and report results to the COTR.

(a) COTR shall notify contractor for pest removal as needed.

(i) Contractor shall respond to any pest removal requests within 2 business days of notification E. Plant life Eradication:

1) Contractor shall perform a site inspection for unsightly plant life (weeds, grass, and overgrown bushes, dead vegetation) at leash quarterly and shall remove as designated and approved by the COTR.

F. Work Schedule:

1) Roads and ground services shall be provided Monday thru Saturday and scheduled in advance with the COTR. Special events shall be communicated and contractor will provide service to accommodate such events. 72 hour notice will be given for special events.

G. Cutting Season: The contractor shall provide an annual cutting schedule to the contracting officer within 2 week of contract award. Additional cuts will be only be authorized by the Contracting Officer.

1) Mowing schedule is to be planned and a written schedule shall be approved by the COTR. Approximately 5 acres of grass shall be mowed not to exceed 5 inches.

2) 52 annual cuts will be performed in accordance with the attached schedule.

H. Seasonal beautification:

1) Each spring the flowers areas shall be evaluated and the flowers shall be replaced with fresh seasonal annual flowers. Flower type will be approved by the COTR prior to planting.

2) Each fall a rye grass shall be planted around the admin building to maintain green grass through the winter. This area is specified on the attached map as the “high profile area”.

3) Tree trimming: Quarterly grooming of trees, bushes, and shrubs to remove dead/dying growth and limbs.

(a) Contractor shall maintain and trim all trees within 5ft of a sidewalk or road to a height of no less than 8ft

4) Mulch replacement:

(a) Mulch shall be replaced throughout the Air Station once annually between 01 April and 30 April.

(i) The Contractor shall provide and replenish all mulch with brown hardwood mulch for the following areas:

(ii) Administration building garden and trees

(iii) Industrial building garden and trees

(iv) Entrance to the Air Station and guard shack garden

(v) Any other trees already mulched.

(b) Mulch shall be replenished two times per year in the High Profile Areas (detailed in the attached map) IAW schedule below:

(c) Fall: Between 01 October and 31 October

(d) Spring: Between 01 April and 30 April I. Site drainage: Contractor shall ensure that all culverts, catch basins, drains, and ditches remain clear of all debris and blockages.

· SITE VISIT. Contractors are encouraged to make a site visit for evaluation prior to submitting an estimate. All site visits should be scheduled with the Contracting Officer, Assistant Facilities Engineer and/or their representative.

· PERFORMANCE STANDARDS. The COTR or Contracting Officer may inspect, at any time, the grounds, receipts for materiel, or equipment to ensure compliance with the contract. Failure to comply with the specifications of the contract may result in reduction or forfeiture or payment on those invoice items not completed to contract specifications. Excessive disregard for the specifications may be grounds for termination of the contract. The Proper adherence to all safety procedures is required prior, during and after work being performed. The contractor shall furnish all personal with and require donning of required personal protective equipment (PPE). The contractor shall safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities, and avoid interruptions of Government operations in the performance of services.

· DELIVERABLES. Contractor will provide a mowing schedule within two weeks of contract award and then again every quarter. All herbicides will be approved by the COTR and/or the Air Station EPS prior to use. A list of all employees will be provided upon contract award and upon and changes. See contact information.

A. Monthly report: Contractor shall provide a monthly report of all inspections, scheduled and or remedial work completed during the previous month

1) Reports shall be delivered to the COTR prior to the 15th of each month.

B. Quarterly mowing schedule: Contractor shall provide a mowing schedule to the COTR on a quarterly basis.

LT Patrick K. Collins Email: Patrick.K.Collins@uscg.mil

END OF SECTION