Ground Penetrating Radar System SOW 04 04 2024.docx

PROJECT STATEMENT and SCOPE OF WORK

FOR GROUND PENETRATING RADAR SYSTEM (GPR)

FOR DEPARTMENT OF MILITARY AND VETERANS’ AFFAIRS

I. Objectives.

A. General. The Department of Military and Veterans Affairs (DMVA) is seeking to award a purchase order (PO) for sewer camera system for the Fort Indiantown Gap (FTIG) Division of Installation Maintenance (DIM) in accordance with this Project Statement.

B. Specific. DIM is located at Building 11-64, Fort Indiantown Gap, Utility Road, Annville, PA 17003.

The PO will cover the purchase of a ground penetrating radar system.

C. DMVA Contracting Officer. The DMVA Contracting Officer responsible for the solicitation and PO award is:

Lori Richards, Procurement Specialist 1 Procurement & Contracting Bldg. 0-47 Fort Indiantown Gap Annville, PA 17003-5002 Phone: 717-820-8805 Fax: 717-861-2932 Email: rlori@pa.gov

D. Method of Award and Term of PO. DMVA shall award the PO to the lowest responsive quote. In order to be deemed responsive, the bidder must be able to perform the required services as outlined in the project statement and in accordance with the terms and conditions.

It is DMVA’s intent to establish a onetime purchase order. The term of the PO shall commence on the executed effective date and shall end on the expiration date identified on the PO. Services shall begin as specified in the project statement or notice to proceed letter, whichever is the later. DMVA reserves the right, upon written notice to the awarded contractor, to extend the term of the PO or any part of the PO for up to 90 days under the same terms and conditions.

II. Minimum Qualification Requirements.

A. Pricing. Potential bidders shall submit pricing for all line items requested by DMVA. Potential bidders shall include all costs associated with the manufacture, delivery and provision of the supplies in the cost submittal. No additional monies will be paid to the awarded contractor for delivery, travel, off-loading, personnel, or any other costs.

B. No Substitutions. No substitutions will be accepted for any of the items listed on the RFQ and purchase order. Partial quotes will not be accepted. Potential bidders shall quote on all items.

C. Estimated Delivery Date. Potential bidders shall submit an estimated delivery date along with their bid.

III. Project Statement.

A. CONTRACTOR RESPONSIBILITIES

a. The awarded contractor shall provide a Ground Penetrating Radar System which includes:

1. Quantum Imager Triple Frequency System - Package Includes:

i. Triple Frequency Antenna S/N

iv. Battery Pack (2) for Radar

v. Radar Battery Charger

vi. Tablet Battery Charger

vii. Ruggedized ethernet cable

viii. Power Cable (Installed)

ix. Quantum Series Cart S/N

x. Triple Frequency Premium Acquisition

xi. Software

xii. Controller Carry Case

xiii. Wear Tray Installed

2. Getac F110 Fully Rugged Tablet with Charger and Power Cord S/N

3. 4GLTE Tablet Upgrade

4. GIS Mapping and GPS Navigation Bundle on Board License

b. The awarded contract shall provide on-site end user training along with a written instruction manual with pictures.

c. The awarded contractor shall provide a 1, 3, and 5-year maintenance packages, which will include parts and labor, for DMVA to choose from.

B. Item Specifications. All items and specifications listed on each line item of the RFQ and purchase order, shall be incorporated into this Statement of Work.

C. Hours of Operation. The awarded contractor shall perform the services and deliveries within normal business hours. Services or deliveries may be performed outside of normal business hours with prior approval from the Program Office POC. Normal business hours are Monday – Friday from 7:00 am through 2:00 pm.

D. Final Inspection. DMVA reserves the right to conduct a final inspection and acceptance test of all deliverables acquired under this PO.

E. Small Business Reserve Procurement. This solicitation has been identified as a Small Business Reserve procurement. Only vendors that meet the Department of General Services requirements and are registered as Small or Disadvantaged Business may be awarded the contact from this solicitation.

F. Fort Indiantown Gap (FTIG) Access Control. Fort Indiantown Gap is an access-controlled installation and all awarded contractor employees, subcontractors, partners, and delivery personnel (Personnel) shall be required to complete a National Crime Information Center (NCIC) security check and be cleared prior to entering the installation. All Personnel shall present a valid United States government issued form of identification at the access control point. Examples of government issued identification include a valid driver’s license, a state identification card, a passport, or federally issued identification cards. DMVA retains the authority to deny access based on the presented credentials. Long-term contractor Personnel may be issued an identification card for future use if approved by DMVA. Personnel may be required to be escorted for access to the installation. The awarded contractor shall provide Personnel that meet the requirements to access FTIG for the provision of all services and deliveries at Fort Indiantown Gap. All requirements of Federal Regulations DodM 5200.08 1.1a(2), DodI 5200.08 Chapter 3 S. 3.2, DoD DTM 09-012, and Fort Indiantown Gap Regulation 190-13 shall apply. All Personnel shall comply with all FTIG policies and Department of Defense (DOD) regulations while at FTIG; policies and regulations may be obtained from the FTIG Visitors Center or the FTIG website at Fort Indiantown Gap.

G. Facility Security Procedures. Each time the awarded contractor’s employees provide services for DMVA, they will be required to sign in at the security desk at the main entrance of the facility, obtain contractor identification badges, and report to DMVA POC, prior to the provision of services under this PO. Upon completion of the services, the awarded contractor’s employees must return to the security desk, sign out, and return all badges issued to them. For the Veterans Homes, any medical providers will be required to punch in and out at a time clock or access device. The awarded contractor shall follow all required security procedures of each location within the facility in addition to any other pertinent identification or requirements as deemed necessary by DMVA. Particularly sensitive areas may require DMVA staff to accompany the awarded contractor’s employees. These procedures may vary from work location to work location and must be adhered to. The awarded contractor will provide all necessary paperwork for facility designee to sign verifying services rendered.

H. Facility Policies and Procedures. The awarded contractor’s employees providing services at the DMVA location shall follow all policies and procedures of the location(s). The awarded contractor may obtain a copy of all policies and procedures from the Program Office POC.

I. Compliance. All services and supplies provided must be compliant with the most current applicable Federal, State, and Local Standards, Laws, and Regulations. In any event where the awarded contractor creates a scenario where the contracting agency is found to be out of compliance with any Federal, State, or Local Standards, Laws, and Regulations, the awarded contractor will be liable and responsible for any damages suffered by DMVA. All non-compliance issues must be addressed and resolved by the awarded contractor within (48) forty-eight hours of notification to the awarded contractor.

J. Fort Indiantown Gap Master Cooperative Agreement (MCA). The Department of Military and Veterans Affairs requires that the awarded contractor comply with all provisions contained under SUB Article VI. Procurement Procedures to Include in Subawards, SUB Article IX. National Policy Requirements for Subawards, and NP Article IV. Other National Policy Requirement of the DOD COMPONENT (NGB) COOPERATIVE AGEEEMENT GENERAL TERMS AND CONDITIONS October 2023 found at DOD General Terms.

K. Contingent Upon the Availability of Funding. This contract is funded all or in part with federal funds and performance under this contract is contingent upon the availability of federal funding.

L. Contacts. The awarded contractor shall provide all required documentation throughout the term of the executed PO to the POC:

Michael Pesta Department of Military & Veterans Affairs Division of Installation Maintenance Building 11-64, Fort Indiantown Gap 717-861-6224 570-617-5636 mipesta@pa.gov

Bureau of Office Services, Division of Procurement and Contracting Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov