GREENVILLE_TEXAS_FLAG_POLE.pdf

REQUEST FOR PROPOSALS

GREENVILLE TEXAS FLAG POLE

RFP: 2026-RFP-061

Prepared by:

CITY OF GREENVILLE

Procurement

REQUEST FOR PROPOSAL

GREENVILLE TEXAS FLAG POLE

I. Purpose

II. Timeline

III. Optional Pre-Proposal Conference

IV. Questions

V. Costs Incurred in Responding

VI. Proprietary Information

VII. Response Instructions

VIII. Addenda

IX. Proposal Acceptance Period

X. Contract and Payments

XI. Progress Reports

1. Purpose

With this Request for Proposals (RFP) the City of Greenville, Texas (City) seek proposals from qualified and experienced public accounting firms whose principal officers are independent certified public accountants (Respondent or Respondents) to obtain audit services for performance of the City's annual financial audit (in the form of an Annual Comprehensive

Financial Report, ACFR) and single audit of state and federal grants (if required based on state/federal single audit threshold requirement) for the fiscal years ending 2026 N/Acontract, with the option to renew for two additional one year periods each upon the agreement of the City

(and affiliates) and audit firm.

The City of Greenville, Texas (City) invites the submittal of responses to this Request for

Proposal (RFP) from qualified firms interested in providing design-build construction services for a new flagpole located at the intersection of southwestern intersection of IH 30 and Wesley

Street (Highway 34).

2. Timeline

RFP Advertised & Mailed: May 9, 2026

Optional Pre-Proposal Conference

(Mandatory):

May 19, 2026, 2:00pm

Council Chambers

2821 Washington St.

Greenville, TX 75401

Deadline for Submission of Proposals: May 26, 2026, 3:00am

3. Optional Pre-Proposal Conference

An optional conference for firms interested in submitting proposals will be held Tuesday, May

19, 2026 at 2:00 pm at Council Chambers 2821 Washington St. Greenville, TX 75401. Oral and written questions will be accepted during the conference.

4. Questions

All questions related to this request for proposals must be received by the City prior to the adjournment of the pre-proposal conference on TBD at NO VALUE. Questions should be addressed to:

City of Greenville

Brenna Hazelip, Purchasing Agent

2821 Washington Street

Greenville, TX 75401

Or by e-mail to bhazelip@ci.greenville.tx.us

Or by the eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx/projects/262319

5. Costs Incurred in Responding

All costs directly or indirectly related to preparation of a response to this request including any clarifications, oral presentations or demonstrations which may be required by the City.

6. Proprietary Information

The City considers all information contained within the packet to be subject to the Open Records

Act and nonproprietary in nature. Submission of information by the Respondent shall not be released by the City during the proposal evaluation process or prior to contract award. Any publicity, news releases, or advertising pertaining to this request or the awarding of any contract may not be made without prior written approval of the City.

7. Response Instructions

To be considered three printed copies and one electronic copy of your proposal must be mailed or delivered in a sealed envelope bearing the name and address of the Respondent and RFP # to:

City of Greenville

Brenna Hazelip

2821 Washington Street

Greenville, Texas 75401

Proposals must be received by the Purchasing Agent by Tuesday, May 26, 2026 at 3:00

am. Late proposals will not be considered. It is the Respondent's responsibility to ensure that their proposal is properly received within the time limit indicated.

Or submit proposals to the eProcurement Portal at

8. Addenda

Should any addenda to this RFP become necessary the City will post it on the eProcurement

Portal. It is the Respondent's responsibility to retrieve any posted addenda.

9. Proposal Acceptance Period

All proposals must include a statement that they are valid for a minimum period of 90 days subsequent to the closing date of this RFP. The City expects that a firm will be selected by City

Council on N/A and that a contract will be executed by N/A.

10. Contract and Payments

The contents of the successful proposal will become a part of any subsequent contractual document that may arise. Failure of a Respondent to accept this obligation may result in the cancellation of any award. The contract shall be prepared under the direction of the City and shall incorporate all applicable provisions. The contract awarded shall be for the provision of services as requested herein at the estimated fees submitted in the proposal for the first year, and, if extended, the second and third years of the contract. This is considered an all-inclusive, not-to-exceed fee estimate.

The City shall agree to make interim payments of the annual fee based on percentage of work performed. Net 30 payment terms apply to all contracts and purchase orders.

11. Progress Reports

The successful Respondent shall submit progress reports to or hold periodic meetings with the

Contract Administrator as agreed upon by the City and the Respondent. The information provided in these reports should be sufficiently detailed to provide assurance that the audit is on schedule, noting achievements and problems that have potential effect on that schedule.

Attachments:

A - Greenville Texas Flag RFP

B - TEXAS FLAG POLE ADVERTISEMENT