Grease Trap PWS FINAL.pdf

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PERFORMANCE WORK STATEMENT

FOR

GREASE TRAP AND USED COOKING OIL CONTAINMENT SERVICES

AT

AIR FORCE RESEARCH LABORATORY (AFRL)

EDWARDS AIR FORCE BASE (EAFB), CALIFORNIA

AIR FORCE PLANT 42, PALMDALE, CALIFORNIA

412th CIVIL ENGINEER GROUP

412 CES/CEOES

1 OCTOBER 2021

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TABLE OF CONTENTS

SECTION I

1.0. GERNERAL

1.1. DESCRIPTION OF SERVICES

1.2. PERIOD OF PERFORMANCE

1.3. SCHEDULE OF SERVICES

1.4. GREASE TRAP SERVICES

1.5. USED COOKING OIL CONTAINMENT AND SERVICES

1.6. TRANSPORTATION AND DISPOSAL RECORDS

1.7. VARIATION IN WORKLOAD/LOCATIONS

1.8. SAFETY AND HEALTH STANDARDS

1.9. REPORTS AND RECORDS

1.10. GOVERNMENT INSPECTIONS

SECTION II: SERVICE SUMMARY

2.0. GENERAL

2.1 QUALITY CONTROL ASSURANCE

2.2. PERFORMANCE ASSESSMENT

2.3. CONTRACTING OFFICER REPRESENTATIVE (COR)

2.4. QUALITY CONTROL

2.5. CONTRACTOR’S PERFORMANCE

SECTION III: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.0. GOVERNMENT FURNISHED PROPERTY

3.1. FACILITIES

3.2. SERVICES

SECTION IV: GENERAL INFORMATION

4.0. HOURS OF OPERATION

4.1. RECOGNIZED HOLIDAYS

4.2. CONTRACT MANAGER

4.3. SPECIAL QUALIFICATIONS

4.4. CONTRACTORS PERSONNEL APPEARANCE

4.5. CONTRACTOR VEHICLES

4.6. SAFETY REQUIREMENTS AND REPORTS

4.7. SECURITY REQUIREMENTS

4.8. ENVIRONMENTAL PROTECTION/HAZARDOUS MATERIALS MANAGEMENT

4.9. PERMITS

4.10. WELDING PERMITS

4.11. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

4.12. DAMAGE TO GOVERNMENT PROPERTY

APPENDIX A ESTIMATED WORKLOAD DATA

APPENDIX A-1 GREASE TRAPS

APPENDIX A-2 USED COOKING OIL CONTAINMENT

APPENDIX B MAPS AND WORK AREA LAYOUTS

APPENDIX C APPLICABLE PUBLICATIONS AND FORMS

APPENDIX D OVER AND ABOVE WORK REQUEST FORM

APPENDIX E HAZMAT CONTRACTOR HAZARDOUS MATERIALS USAGE TRACKING FORM

APPENDIX F ACRONYM

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SECTION I

1.0. GERNERAL. This is a non-personal services contract to provide grease trap cleaning and used cooking oil recycling located on Edwards Air Force Base, CA (EAFB), Air Force

Research Laboratory (AFRL) and Air Force Plant 42 (AFP42).

1.1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, transportation, supervision, labor, licenses, permits and all other items or services necessary to perform all requirements associated with:

a. Inspecting, maintaining, servicing and repairing of identified grease traps.

b. Providing used cooking oil containment vessels to include secondary containment.

c. Provide maintenance, servicing and cleaning of contractor provided used cooking oil containment vessels including secondary containment vessels.

The contractor shall perform in accordance with in accordance with current industry standards and comply with the standards identified in this contract as well as all Federal, State, Government, local, commercial and environmental regulations and standards.

Estimated workload requirements for this Performance Work Statement (PWS) are listed in

Appendix A. Workload may increase or decrease during the performance of this contract as needed.

Contractor is responsible for the correction of and payment for all violations associated with their services provided in this contract. Reimbursement will not be made for any contractor caused damages or violations.

1.2. PERIOD OF PERFORMANCE. This is a 5 year contract with 1 basic year and 4 option years.

1.3. SCHEDULE OF SERVICES. The contractor shall provide services in in accordance with the schedule established in Appendix A-1 and A-2. All work requirements specified in this

PWS shall consist of scheduled services, emergency services and repairs and used cooking containment and services.

1.3.1. Routine Scheduled Services and Maintenance. The contractor shall respond to and complete all routine scheduled inspections, services and maintenance as outlined in paragraphs

1.5, 16, 1.7, and Append A-1 & A-2 in accordance with manufactures and industry standards and instructions, with no more than a two (2) business day’s variance to established schedules unless otherwise approved by the Contracting Officer Representative (COR) or Contracting

Officer (CO).

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1.3.2. Emergency Services. The contractor shall respond by phone or in person to emergencies within two (2) hours of notification by the COR or CO. The contractor shall begin work within four (4) hours of notification and shall continue work until the emergency situation no longer exists.

1.3.3. Repairs. Repairs are identified, reported, and negotiated in accordance with the Over and

Above (O&A) Procedures detailed in DFARS PGI 217.77—Over and Above Work. See

Appendix D to report the needed repairs and estimated costs. The contractor shall repair grease traps on an as-needed basis. Types of repairs shall include, but are not limited to, repair or replacement of seals & gaskets, interior baffles, pipes and fittings directly associated with the grease traps (e.g., physically part of the grease trap). Prior to performing requested repairs, the contractor shall provide the COR with a proposal containing the detailed breakdown of all proposed costs. The detailed proposal shall include the cost and quantity of each part along with all labor hours associated to the repair. The contractor will be allowed three (3) business days for estimate submittals. The COR and CO will approve the proposal and are the only

Government official’s authorized to grant the contractor permission to perform the repair.

1.4. GREASE TRAP SERVICES. The contractor shall perform the following grease trap services:

a. Remove all fats, oils, greases and all other residues from each grease trap identified in

Appendix A-1 at the required frequency.

b. Remove all grease scum, residue and waste build-up from the tank, tank walls, floors, baffles and lids along with any associated equipment within the trap, exterior surfaces of the grease trap and lids, and the area surrounding the grease traps on a frequency schedule provided in Appendix A-1.

c. Flush with water and pump out all remaining residue as required by the unique configuration of each grease trap.

d. Clean and inspect all baffles, interior pipes and fittings, and seals and gaskets.

e. Clear obstructions in inlet/outlet and connecting pipes in between grease traps to ensure unrestricted flow in and out of the trap at each service.

f. Clean and replace all covers removed during servicing.

g. Apply a liquid deodorizer to the grease trap and rim after each pumping service.

h. Transport all materials from grease traps to an approved off-base disposal facility.

The contractor shall obtain a Grease Pumper Permit from the Kern County Public Health

Service Department, Environmental Health Division (KCEHD) and a City of Palmdale

Business License (for servicing AFP42) https://kernpublichealth.com/pumpers/. The contractor shall comply with all requirements found in Section 19310 of the California Food and

Agricultural Code, Kern County Ordinance Code 8.04.030, and Terms and Conditions of

Operation of Sewage Pumping, Grease Pumping, and Toilet Rental Agencies in Kern County.

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1.5. USED COOKING OIL CONTAINMENT AND SERVICES. The contractor shall perform the following used cooking oil containment services:

a. Provide all used oil collection and secondary containment vessels with new or like new, appropriately sized, as determined to be required for each establishment’s usage, by the contractor.

b. Secondary containment should be able to hold 110% capacity of the primary vessel as required in 40 CFR 112.12.

c. Pump out each primary and secondary containment vessels listed in Appendix A-2, as required by the unique configuration of each container and customer usage.

d. Remove all accumulated trash, debris and water from primary and secondary containment vessels at each service to ensure cleanliness to the area.

e. Monitor and report to Civil Engineer Environmental Compliance (CEVC) spillage or residue in the area surrounding the containers. Ref. Para 4.8.1.

f. The unit that causes the release is responsible for the clean-up.

g. Contractor are responsible for clean-up of any spills they may have.

h. Transport all used cooking oil materials to an approved off-base disposal facility.

i. Present all pumping manifests to COR for signature and provide copy to CEVC.

j. Annual cleaning (at a minimum) of all used oil primary and secondary containment vessels is required

k. All repairs and/or replacements associated with contractor provided used cooking oil primary and secondary containment vessels will be at the cost of the contractor.

l. During servicing or cleaning, if the contractor damages any Government property or equipment, the contractor is responsible for any and all costs associated to that repair to bring the Government property or equipment back to fully operational conditions. All damages are to be reported immediately to the COR.

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1.6. TRANSPORTATION AND DISPOSAL RECORDS. The contractor shall be responsible for the proper licensing, permits, transportation and disposal of all materials from grease traps and used cooking oil containment vessels and shall perform all operations in accordance with current industry standards and in compliance with all Federal, State, Environmental Protection Agency (EPA), local laws, regulations, and guidelines. All licenses and permits regarding transportation and disposal for all materials included are the responsibility of the contractor. The contractor is responsible for the correction of and payment for all violations associated with their services provided in this contract. Reimbursement will not be made for any contractor caused damages or violations. The contractor shall provide copies of all manifests and/or shipping papers to CEVC to removing wastes from EAFB for signature. Manifests must include the Authorized Receiving Facility and manifest number.

Copies will be provided to the COR and to CEVC. The contractor is responsible for maintaining all records associated with this contract.

1.6.1. Grease Traps. The contractor shall transport and dispose all materials from grease traps to an approved off-base disposal facility. Contractor shall provide the CO, COR and CEVC with a letter stating the proposed facility to include permit number. The contractor shall notify the CO, COR and CEVC in writing immediately upon any change in disposal site.

1.6.2. Used Cooking Oil. The contractor shall transport and dispose all materials from used cooking oil containment vessels to an approved off-base disposal facility. Contractor shall provide the CO, COR and CEVC with a letter stating the proposed facility to include permit number. The contractor shall notify the CO, COR and CEVC in writing immediately upon any change in disposal site.

1.6.3. The contractor shall not discharge chemicals, grease or wastewater in the base sewage systems or waste water treatment plant without permission per EAFB Air Force Base

Instructions (EAFBI) 32-601, Wastewater, (27 Mar 2013).

1.7. VARIATION IN WORKLOAD/LOCATIONS. Workload estimates and locations specified in Appendix A are provided as a guide to the contractor in estimating manpower workload and scheduling requirements.

1.8. SAFETY AND HEALTH STANDARDS. The contractor shall conform to the safety requirements contained in this contract for all activities related to the accomplishment of the work contracted. The contractor shall initiate and maintain programs to comply with all applicable Federal, State, local, EPA and industry standards and regulations. All contractor-furnished equipment/vehicles and operations shall meet current industry provisions and standards. Areas of compliance include the provisions of the Air Force Occupational Safety and

Health Standards, the Occupational Safety and Health Standards Act (OSHSA) concerning entry requirements in confined spaces and handling potential hazardous substances, and the

U.S. Army Corps of Engineers Publications EM 385-1-1, Safety and Health Requirements

Manual (30 Nov 2014).

1.8. l. Reporting. The contractor shall record and report promptly within one (1) hour to the

CO or COR all available facts relating to each instance of injury to either contractor or

Government personnel and/or damage to Government property.

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1.8.1.2. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to property and/or injury to personnel and preserve evidence until released by the accident/mishap investigative authority through the CO.

1.9. REPORTS AND RECORDS. The contractor shall provide copies of all manifests and/or shipping papers to the Government COR prior to removing wastes from EAFB. The contractor shall provide disposal records in accordance with paragraph 1.7. The contractor shall provide the monthly invoice for payment for services rendered. Invoice shall be submitted to the

Government through the assigned Government program no later than five (5) business days following the month of service.

1.10. GOVERNMENT INSPECTIONS. The Government reserves the right to inspect the contractor’s work performance consistent with the inspection at any time during the course of this contract. This includes but is not limited to the right to inspect all contractor vehicles and tanks prior to and during work performance.

1.11. DAMAGES AND LIABILITY. During any services, if the contractor damages any

Government or non-Government property/equipment, the contractor is responsible for all costs associated to bring the Government or non-Government property/equipment back to original and fully operational conditions. During the transportation of pumped items, the contractor is fully responsible for any damages caused to others or property and is fully responsible for the payment of any and all violations in accordance with all Federal, State, EPA and local laws, regulations, guidelines and industry standards.

1.12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. All services identified in the PWS are not determined mission essential for performance during a crisis according to Department of Defense Instruction (DODI) 3020.37

(Incorporating Change 1, 1 Dec 2017).

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SECTION II: SERVICE SUMMARY

2.0. GENERAL. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task will be allowed in an effort to identify normal phase-in problems, except for any periodic cleaning service.

SERVICE SUMMARY (SS) AND METHOD OF ASSESSMENT

ITEM

PERFORMANCE

OBJECTIVE

PWS

PARA

PERFORMANCE

THRESHOLD

REMEDY

1 Maintains grease traps and used cooking oil containers

1.4

1.5

0 defects Re-performance within 2 days of notification

2 Provides monthly maintenance, cleaning schedule, monthly report and grease trap inspection reports in specified time frames

1.3

1.3.1

No more than 1 defect Re-performance within 2 days of notification

3 Complies with federal, state, local and regulations

1.6 0 defects No remedy

4 Submits manifests for signature and provides copies to government within specified time frame.

1.9 No more than 1 defect Re-performance

within 2 days of notification

5 Responds to Emergency calls requirements in specified time frame.

1.3.2 0 defects

Re-performance within 1 days of notification

6 Repair estimate turned in within 3 days of identification.

1.3.3 0 defects Re-performance within 1 days of notification

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2.1 QUALITY CONTROL ASSURANCE. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air

Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the

Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.1.1. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.1.2. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR in accordance with instructions provided and in the CAR.

2.2. PERFORMANCE ASSESSMENT.

2.2.1. Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.2.2. Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.2.3. 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with

Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

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2.3. CONTRACTING OFFICER REPRESENTATIVE (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.4. QUALITY CONTROL. In compliance with the applicable contract clauses FAR 52.246-

4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS, applicable laws and regulations and in accordance with best commercial practices.

2.4.1. Quality Control Plan (QCP).The contractor shall be required to submit a QCP within 30 days after contract award. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 30 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.5. CONTRACTOR’S PERFORMANCE. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.5.1. Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. The contractor will be provided a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by government personnel as “For

Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

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SECTION III: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.0. GOVERNMENT FURNISHED PROPERTY. None.

3.1. FACILITIES. None.

3.2. SERVICES. The Government will allow access to the following services:

3.2.1. Utilities. The Government will allow access to electricity and water for the contractor’s use incidental to contract performance at locations equipped with these services. The contractor shall instruct employees in utility conservation practices and operate under conditions that preclude the waste of utilities. Connections to these utilities will be provided by the contractor at the contractor’s expense.

3.2.2. Security Forces, Medical and Fire Protection. Contact number for ON BASE emergency services is 911 or 661-277-4540. The contractor is allowed to contact these services, in an emergency situation only. The contractor will be responsible for reimbursing the

Government for all costs of medical treatment, patient transportation, police and/or fire assistance at the current in-patient or out-patient treatment and/or transportation rate, and fire/emergency/police rates when called for assistance while contractor personnel is on base property performing services for requirements under this contract.

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SECTION IV: GENERAL INFORMATION

4.0. HOURS OF OPERATION. The contractor shall perform services during normal business hours which are 0700-1700, Mondays through Fridays, excluding Federal holidays.

Emergency services may be required after normal business hours, weekends or Federal holidays.

4.1. RECOGNIZED HOLIDAYS. The contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.2. CONTRACT MANAGER. Contractor shall provide a Contract Manager (CM) and

Alternate Contract Manager responsible for the performance of work under this contract along with a 24 hour phone number for emergencies. The name of this individual and alternate shall be designated in writing to the CO and COR within ten (10) business days of award of the contract. The CM or alternate must be able to read, write, speak, and understand the English language, both spoken and written. The CM shall ensure employees have current personal identification and valid certifications required for the performance of work to be accomplished.

4.3. SPECIAL QUALIFICATIONS. Contractor personnel shall be licensed and certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in servicing of grease traps and used cooking oil containment, servicing and transporting. It is the contractor’s responsibility to meet all requirements and shall pay all necessary costs for compliance.

4.3.1. Confined Space Entry Permit. The contractor must have a company approved Confined

Space Program. contractor shall maintain a list of personnel possessing the proper training to enter a confined space entry permit as defined in 29 Code of Federal Regulations (CFR)

1910.146 and all applicable subparts, at all times. Contractor shall have readily available confined space trained personnel at all time that possess such a permit.

4.3.2. Contractor-Furnished/Operated Vehicles. Contractor vehicles shall be maintained in good operating order and meet all Federal, State, local, environmental and base requirements.

This includes but is not limited to: compliance with environmental laws, weight restrictions, safety requirements and be licensed and insured. Contractor’s vehicles must clearly display the name of the company on them. The contractor shall not perform vehicle maintenance or repair on Government property unless classified as an emergency or as approved by the CO.

Attachment-1_PWS_Final_FA9301-21-Q-0004_Grease_Trap_Svs_CE_20200316 12 of 27 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.146

4.4. CONTRACTORS PERSONNEL APPEARANCE. Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing badges that contain the company name, employee name and photo.

4.5. CONTRACTOR VEHICLES. Contractor’s vehicles must clearly display the name of the company on both sides of the vehicles at all times while driving on base. All contractor vehicles must be maintained and in working order in accordance with all EPA guidelines and used in accordance with all manufacturers’ vehicle safety recommendations. All vehicles must be registered and insured.

4.5.1. Vehicle Operation. Personnel operating motor vehicles shall comply with State of

California, EAFB and AFP42 requirements at all times. All contractor employees that are required to operate vehicles in the flight line area shall successfully complete the EAFB Flight

Line Vehicle Training requirements, and maintain certification, before operating any vehicle on the flight line.

4.6. SAFETY REQUIREMENTS AND REPORTS.

4.6.1. Regulatory Compliance. The contractor shall comply with all applicable parts of Title

29, CFR, OSHA, Part 1910; Title 29, CFR, Safety and Health Standards for Federal Service

Contracts, Part 1925; Title 40, CFR, Parts 150-189, and Title 49, CFR, Hazardous Materials

Regulations, Part 171, while on an AF installation, to ensure safe working conditions for contract personnel and a safe environment for the occupants of AF facilities.

4.6.2. General Safety and Health Responsibilities and Accountability. The contractor bears sole responsibility for compliance at all times with Federal, State, and Municipal safety and health laws, regulations, and standards that apply to the work performed under this contract, including the OSHA. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/requirements, prevent accidents, and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of the work required by this contract. The contractor shall also take additional immediate actions/precautions as requested by the CO when the CO determines that such measures are necessary for safety and health purposes. Contractor/subcontractor supervisors shall monitor worksites and operations daily to ensure safe working conditions and continuing compliance. Hazardous or noncompliant conditions identified by the CO shall be promptly corrected, and corrective action(s) taken shall be reported in writing to the CO within five (5) business days of the CO’s notification to the contractor. In cases of serious and/or recurring hazards/noncompliance, the CO may stop the work in question pending correction of the hazardous/noncompliant condition, and/or order the removal of the involved contractor/subcontractor employees from the Government installation/ facility. In such cases, the contractor will not be granted a cost adjustment nor an extension of time due to the work stoppage or employee removal action. Failure of the contractor to effectively resolve serious and/or recurring hazards or noncompliance may result in termination of the contract.

Attachment-1_PWS_Final_FA9301-21-Q-0004_Grease_Trap_Svs_CE_20200316 13 of 27 https://www.dol.gov/general/cfr/title_29 https://www.dol.gov/general/cfr/title_29 https://www.govinfo.gov/content/pkg/CFR-2010-title40-vol23/pdf/CFR-2010-title40-vol23-chapI-subchapE.pdf https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title49/49cfr171_main_02.tpl

4.6.3. Safety Compliance. The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the CO within 15 business days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Additional, installation specific references and policies may be included or attached to this section. The plan shall include:

Plan Requirement

1. Demonstrate a management commitment to employee safety and health;

2. Identify the application of the safety and health plan to sub-contractors;

3. Identify the roles and responsibilities of the following individuals: management;

supervisors; employees; safety coordinator; Provide names and contact information for key contractor personnel, and alternates, who may be contacted concerning safety and health matters or emergencies;

4. Identify applicable safety rules and regulations;

5. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

6. Include a job site analysis to include hazards of tasks required to control measures;

7. Identify employee safety and health training requirements and the documentation process;

8. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

9. Include employee hazard reporting procedures;

10. Identify individual(s) responsible for corrective action hazards;

11. Identify first aid/injury procedures;

12. Identify procedures for accident investigation and reporting;

13. Identify emergency response procedures; and

14. Identify the process for tracking controlled hazards in contractor work areas

Contractor is responsible for establishing these requirements for all contractor/subcontractor who qualify as contractor/subcontractor under the resulting contract. Reporting and

Investigation of Mishaps, Injuries, and Illnesses. The contractor shall immediately notify the

CO of any work related mishaps that involves, or appears that it may involve, fatality, total or partial permanent disability of any employee, inpatient hospitalization of any employee, or property damage over $1,000, regardless of whether such matters involve Government or private personnel/property. The contractor shall also notify the CO of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first (1) business day following the day on which the illness/injury occurred, regardless of whether such matters involve Government or non-Government personnel. The contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any Government investigation of such matters, as requested by the contracting officer.

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4.7. SECURITY REQUIREMENTS. All contractor employees will be subject to a criminal history background check in accordance with Air Force Manual (AFMAN) 31-113, Installation

Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I

(the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.7.1. Base Access. For contractor personnel who wish to obtain long-term Base access via an

Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, in accordance with Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause

5352.242-9000, contractor Access to Air Force Installations, the Prime contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

4.7.2. It is recommended that the Prime contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at

Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.7.3. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

4.7.4. The AFMC Form 496 will be reviewed/approved by the CO, then taken by the contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

4.7.5. The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures.

For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

4.7.6. Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

4.7.7. The contractor shall comply with all security requirements imposed by the Installation.

Specific security considerations will be handled on an individual Task Order basis as required.

4.7.8. The contractor shall report suspicious activity (refer to Edwards AFB contractor

Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

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4.7.9. The contractor and its employees shall comply with all base traffic regulations.

4.7.10. No States are subject to Real ID Act enforcement at this time. The Department of

Defense will accept standard State-issued driver's licenses and identification cards from all U.S.

States and territories as proof of identity. Please visit the Department of Homeland Security's

(DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

4.7.11. Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders. CAC holders may complete AT Level I training

(Force Protection course) via the Advanced Distributed Learning Service at https://golearn.adls.af.mil/login.aspx. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.7.12. The contractor shall be responsible for safeguarding all government property, equipment and materials provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.7.13. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.7.14. The contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO;

and 3) upon completion or termination of the contract. The Prime contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.7.15. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Edwards AFB.

4.8. ENVIRONMENTAL PROTECTION/HAZARDOUS MATERIALS

MANAGEMENT. The contractor shall comply with Hazardous Material Identification and

Safety Data Sheet requirements. The contractor shall ensure all hazardous materials are authorized and managed in compliance with applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution Prevention, and Edwards AFB Hazardous Materials

(HM) guidance to ensure compliance with Emergency Planning and Community Right-to-

Know Act of 1986 (42 U.S.C. 11001–11050), and the Pollution Prevention Act of 1990 (42

U.S.C. 13101–13109). The contractor shall list all hazardous material to be delivered under this contract on the contractors Hazardous Materials Usage Tracking Form (HMUTF) form, (Appendix E).

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4.8.1. The contractor shall complete and provide the HMUTF form to the Contracting Officer

(CO) prior to the contract start listing all HM (i.e., any chemicals/materials procured for this project and prior to the hazardous material entering the installation for approval by 412

CES/CEVC. In addition, A Safety Data Sheet (SDS) for each Hazardous Chemical requested that is listed in OSHA Hazard Communication Standard 29 CFR 1910.1200 shall accompany the HMUTF form. After initial notification of approval, the contractor must continue to provide updates quarterly to the COR by the 5th business day of the month following each quarter until the throughout the term of contract. The contractor should contact 412

CEG/CEVC at (661) 277-1401 or via e-mail at 412CEG.CEVC.HMWorkflow@us.af.mil for guidance regarding tracking of HM usage and regulatory requirement information. Contact

AFRL at 275-5135 for specific AFRL guidance prior to project initiation. The COR will forward all related HM documents to the 412 CEG/CEVC HM Program Manager

4.8.2. Any products that meet the criteria of “Hazardous Waste” must be labeled and managed in accordance with applicable federal, state and county regulations until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261, and 22 CCR Division 4.5, Chapter 11. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

4.8.3. The contractor shall ensure that all contractor employees complete the local Air Force

Hazardous Communication and hazardous waste training. The contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for coordinating training of all contractor personnel regarding hazardous material containers maintained on base and submit SDSs immediately upon receipt of new chemicals, products, or materials to 412 CEG/CEVC.

4.8.4. The contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

4.8.5. The contractor shall comply with Environmental Management Systems requirements.

The contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

4.8.6. The contractor shall comply with Aerosols requirements. Unless otherwise specified in the contract, the contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the contractor shall consider environmental, technical, and economic factors as specified in this clause.

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4.8.7. The contractor shall comply with Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.8.8. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the contractor’s operations or activities would be subject to prior concurrence of

Government. The contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.8.9. Right to Inspect. The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not

Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.8.10. Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until contractor, when within the contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.8.11. Notification of Environmental Spills. If the contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to the

Edwards AFB Emergency Call Center at 661-277-4540 to request Environmental Management be notified and the designated COR.

4.8.12. Spill Response. The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

4.8.13. Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the contractor's obligations in respect to such future performance shall continue in full force and effect.

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4.8.14. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture

(USDA). Energy and water efficient products are designated by the Department of Energy

(DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances

(ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory

GPP elements.

4.8.14.1. Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

4.8.14.2. The contractor shall make maximum use of products containing recovered materials that are EPA-designated items, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

4.9. PERMITS. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. Any and all environmental permits required for any of the contractor’s operations or activities would be subject to prior concurrence of government.

The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract.

In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this contract, without liability or penalty.

4.10. WELDING PERMITS. The contractor shall obtain a welding permit from the EAFB

Fire Department Building 2860, (661) 275-4443 before welding equipment or a cutting torch is used.

4.11. CONTRACTOR FULL-TIME EQUIVALENT REPORTING. This requirement incorporates Air Force Implementation of FY11 NDAA Section 8108 of Public Law 112-10 of the Department of Defense and full-year Continuing Appropriations Act, 2011. As such, the contractor shall adhere to the following;

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4.11.1. The contractor shall report ALL contractor labor hours (including…