Grease Trap.Lift Station Cleaning SOW September 2022.docx

Scope of Work & Specifications

Grease Trap Sewage Lift Station Cleaning

Located at U.S. Coast Guard Base Elizabeth City, N.C.

September 2022

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

Mark Croley Facilities Engineering Department

1) SCOPE: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary for cleaning, pumping, and disposal of waste for the following locations:

· Building# 7 – Sewage Lift Station

· Building# 24 – Grease Trap

· Building #48- Sewage Lift Station

The base year shall be one (1) year from the time the written Notice to Proceed is issued with an option to renew for a period of four (4) additional option years at the discretion of the Contracting Officer.

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power and water are available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are not available for use. The Contractor shall provide portable restroom facilities for use by their employees.

3) MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight, and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, taxiways, or waterways.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request. The Contractor is required to comply with all Federal, State, local, laws and regulations as well as the Base Synthetic Minor Air permit. All chemicals used shall be pre-approved by the Environmental Compliance office prior to bringing them on Base.

4) SCHEDULE OF WORK: The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, permission must be obtained from the Contracting Officers Representative (COR).

5) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

7) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative (COR) will accomplish inspection and acceptance of the work.

8) LABOR LAWS: The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

10) ENVIRONMENTAL COMPLIANCE: Contractor shall remove all sanitary wastes /greases and dispose of in accordance with local and federal law (most likely City of Elizabeth City Waste Water ordnance or County of Pasquotank County). Greases can be recycled, if possible, in accordance with CIM 16455.10 and the Base Pollution Prevention Plan. In the event of a discharge to the environment (of raw sewage, grease, petroleum products from vehicles, or chemicals, etc.) the Base shall be notified immediately (dial 242-335-6257 for Spill Response, and 252-267-9789 for Environmental). The Contractor is physically and financially responsible for cleaning up any spills, erosion, or damage resulting from their negligence or the execution of this contract. Nothing shall be discharged to storm drains. All solid waste shall be removed at the end of each workday. All work will be performed in accordance with the Base Spill prevention Control and Countermeasure Plan, the Clean Water Act (CWA) 40 CFR 112 and the Base Storm water Pollution Prevention Plan (SWPPP). In the unlikely event that the contract requires hazardous chemicals to execute (e.g., caustic cleaners) all hazardous materials must be approved by the Base Environmental and Safety, prior to bringing on Base (submit Safety Data Sheets). Any hazardous wastes generated in conjunction with this contract must be manifested off site with the Base listed as the Generator and signatory authority. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the Resource Conservation and Recovery Act and all applicable federal (i.e. DOT), state, and local ordinances.

11) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the Contracting Officers Representative (COR) approves the appearance of the job site.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

14) SUBMITTALS:

a. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. None

15) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide all supervision, labor, transportation, equipment, parts, tools, and materials necessary for cleaning, pumping, and disposal of waste for TWO (2) sewage lift stations, and ONE (1) grease trap IAW specification provided. Attachments have been provided including photos & map location.

a) The Contractor shall completely clean/pump out all liquids and solids from sewage lift station, and grease trap leaving no residue behind.

b) The Contractor shall dispose of all waste IAW all Federal, State, and local regulation, laws and the USCG Base Industrial User Wastewater Permit.

c) The Contractor shall clean/pump the following lift station and grease trap one (1) time each MONTH during the contract year.

· Building #17 – Sewage Lift Station – Approx. Capacity 5,250 gallons

· Building #24 – Grease Trap – Approx. Capacity 1,000 gallons

· Building #48- Sewage Lift Station- Approx. Capacity 700 gallons

d) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location of the lift station, and grease trap, to verify all aspects, and/or specifications to the existing equipment.

e) The Contractor shall schedule all work with the Contracting Officers Representative (COR).

16) EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

17) REFERENCE DOCUMENTS:

a) None image1.png