Grease Trap Cleaning FY23.doc

GREASE TRAP CLEANING

ADDITIONAL SPECIFICATION

SERVICES

The vendor will provide Grease Trap Cleaning to include all equipment, supplies, and labor necessary to pump and dispose of the contents of (2) – 700 gallon grease traps located in the Dietary department at the State Correctional Institution at Somerset. Services to be provided in accordance with all local, state, and federal environmental regulations.

Vendor will be required to provide services at 6:00 PM due to security issues and orderly operation of the institution.

CONTRACT RENEWAL

The Commonwealth, shall have three (3) successive options to renew the term of the Contract for a period of one (1) year each, which shall begin respectively at the expiration of the then current term, upon the same terms, covenants, and conditions, provided, however that the Contract has not been terminated. Notice of the election by the Commonwealth to exercise each option hereunder shall be given to the Contractor in writing at least one hundred twenty (120) days prior to the expiration of the then current terms, provided, however, that the Commonwealth’s right to exercise the option hereunder shall not expire unless and until Contractor has given the Commonwealth (after Contractor’s consent has been obtained) written notice of the Commonwealth’s failure to timely exercise its option and fifteen days opportunity from the Commonwealth’s receipt of the notice to cure the failure.

The contract shall commence upon execution and receipt of Notice to Proceed and terminate June 30, 2025, unless extended in accordance with the Contract Renewal provision. However, this contract cannot be renewed pursuant to the Contract Renewal provision beyond June 30, 2028. The Contractor may, at July of each year, increase the unit prices by a rate not to exceed 3%. The Contractor shall provide written notification to the Department no later than March 31, of each subsequent year if such increases are to be requested.

OPTION TO EXTEND

The Department of Corrections reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract.

ESTIMATED QUANITITIES

The quantity of service is an estimate. If service usage needs increase or decrease during the effective time period of the contract, the Contractor agrees to provide the additional units of service at the original contract unit rates or accept the decrease in service.

ADDITIONAL PROVISIONS

The Contractor shall abide by all rules and regulations of the Department of Corrections.

The Contractor’s services shall be scheduled at times acceptable to the Institution’s staff.

WORKER PROTECTION AND INVESTMENT

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification form (BOP-2201) and submitted with the bid, proposal or quote. A blank copy of this form is attached to the bid.

RATE SCHEDULE

It is understood and agreed that the rates proposed for the itemized service units will be total and final and that the Commonwealth will not pay any additional sum or sums for blower repair services over and above the contract unit rates. There will be no additional charges for travel time, mileage, meals, etc.

Payment will be made upon satisfactory completion of each preventative maintenance visit and any additional services will be reimbursed as requested and accepted by the institution.

PERIOD OF CONTRACT

The anticipated term of this contract is 7/1/23 through 6/30/25.

INVOICES

All invoices for this contract MUST be sent to the following address:

Commonwealth of Pennsylvania - PO Invoice

PO Box 69180

Harrisburg, PA 17106

All invoices MUST include the Purchase Order Number, as well as your SAP Vendor Number. Failure to provide this information could result in a delay of your payment.

Invoice format must be in accordance with the RFQ-Invitation for Bids sheet.