Grant Proposal Budget- Template-updated.xlsx
XLSX spreadsheet 37 KB Posted
- Opportunity number
- MUSCAT-PAS-2026-APS-01
- Issued by
-
Department of State
About this file
This file is a grant proposal budget template designed for U.S. Embassy Muscat's Public Diplomacy Small Grants Program. The template provides a standardized format for applicants to submit detailed project budgets with award amounts ranging from $1,000 to $50,000 for projects with durations up to 12 months. The budget structure includes eight primary cost categories: Personnel (with specific salary and time allocation requirements), Fringe Benefits (calculated as a percentage of salaries with documentation requirements), Travel (domestic and international costs including transportation, accommodations, meals, and conference fees), Equipment (tangible property with purchase price of $10,000 or more and useful life exceeding one year), Supplies (tangible personal property under $10,000 including computing devices), Contractual costs (contracts and subawards for goods and services), Other Direct Costs (operating expenses directly linked to the award), and Indirect Costs (capped at 15% of modified total direct costs). The template requires applicants to specify unit costs, number of units, total project costs, co-funding from other sources, and amounts requested from U.S. Embassy funds.
The budget narrative section mandates detailed explanations for each cost category and calculation methodology. Key provisions include requirements for organizations to maintain current Negotiated Indirect Cost Rate Agreements (NICRA) or elect a de minimis rate of 15% of modified total direct costs; restrictions on indirect costs for awards to individuals; and standards for equipment insurance coverage equivalent to the recipient's own property standards. The modified total direct cost base excludes equipment, capital expenditures, patient care charges, rental costs, tuition remission, scholarships, fellowships, participant support costs, and portions of subawards exceeding $25,000. Applicants must document that proposed personnel, equipment, supplies, and contractual arrangements are necessary to the project and that the organization has adequate internal property standards and management capabilities.
Grant Proposal Budget- Template
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Other files
| File | Type | Posted |
|---|---|---|
| US Embassy Muscat APS (1).docx | DOCX document | |
| US Embassy Muscat APS (1).docx | DOCX document | |
| US Embassy Muscat APS.docx | DOCX document | |
| Grant Proposal_Narrative Template- updated.docx | DOCX document | |
| US Embassy Muscat APS.docx | DOCX document |
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Text version
Budget
| BUDGET TEMPLATE |
| Project Title: |
| Name of Organization/Individual: |
| Unit of Measure | Cost per Unit | Number of Units | TOTAL COST of Project in USD | Other Sources/Co-funding | U.S. Embassy Funds Requested | ||
| 1 | Personnel (be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 2 | Fringe Benefits(be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 3 | Travel | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 4 | Equipment (be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 5 | Supplies (be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 6 | Contractual (be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 | |||||
| 7 | Other Direct Costs (be specific) | ||||||
| $0.00 | $0.00 | $0.00 | |||||
| $0.00 | $0.00 | $0.00 | |||||
| $0.00 | $0.00 | $0.00 | |||||
| $0.00 | $0.00 | $0.00 | |||||
| 6+A59:A66 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | |||||
| $0.00 | $0.00 | $0.00 | |||||
| $0.00 | $0.00 | $0.00 | |||||
| Category Sub-total | $0.00 | $0.00 | $0.00 | ||||
| 8 | Indirect Costs (up to 15% of total direct costs) (be specific) | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| $0.00 | $0.00 | ||||||
| Category Sub-total | $0.00 | $0.00 |
| Total Direct Costs Requested | $0.00 | |
| Modified Total Cost | MTDC base excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. | |
| Indirect Costs Requested (up to 15% of modified total direct costs) | $0.00 | |
| TOTAL | $0.00 |
Budget Narrative
| Please provide a detailed description of each budget category and how it is calculated. | |
| Budget Category | Detailed Description |
| Personnel | This category includes the salaries and wages for all non-Federal entity personnel who will be working on the project. The budget narrative should indicate the base salary and time each person will spend on the project. The narrative should also include any method used to arrive at the requested amount. |
| Fringe Benefits | Fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans. These costs may be derived from historical costs or calculated as a percentage of salaries and wages. If the costs are calculated as a percentage of salaries and wages, this percentage will need to be justified by the entity’s written internal policy or documented on their Negotiated Indirect Cost Rate Agreement (NICRA). |
| Travel | This category includes domestic and international travel costs. The budget narrative should indicate who will travel, where, and why, and should include estimated air fare (or other mode of transportation), accommodations, meals and incidental expenses, and other costs such as conference fees, visa expenses, and inoculations. If the travel locations are not yet finalized at the time of application, the GO may use discretion in accepting a notional budget, to be finalized during the period of performance once the locations are identified. |
| Equipment | Equipment is defined as tangible personal property with a purchase price of $10,000 or more and having a useful life of more than one year. If equipment is on the proposed budget, it is important to determine if it is necessary to the project, if it is reasonable to purchase instead of rent the equipment, and if the entity has adequate internal property standards. The recipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired under a grant with Federal funds as the recipient does for its own property/equipment. |
| Supplies | This category includes all tangible personal property other than those described as equipment. A computing device is a supply if the acquisition cost is less than $10,000, regardless of the length of its useful life. It is important to confirm that the proposed supplies are necessary to the project and if the entity has adequate internal property standards. During the grant period, if the Department retains an interest in the supplies, including materials and computing devices, the recipient must not use supplies acquired under a Federal award to provide services to other organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute. |
| Contractual | category includes both contracts and subawards. The contracts or subawards must be necessary for the award and the recipient must have the capability and internal policies to manage subawards. It is also important to understand the difference between a contract and a subaward. The recipient should include the budget breakdown for any proposed subawards or contracts for the GO’s review. |
o A contract is for the purpose of obtaining goods and services for the recipient’s own use and creates a procurement relationship. A consulting agreement with a consultant or contractor is generally considered a contract.
o A subaward is provided to a subrecipient to carry out a portion of the Federal award. A beneficiary of a program is not considered a subrecipient. A subaward may be provided through any form of legal agreement, including an agreement that the prime recipient entity considers a contract.
| Other Direct Costs | Other directs costs are any costs not included in the other categories. This category may include the entity’s operating expenses that are directly linked to the award but not included as an indirect cost. |
| Indirect Costs (up to 15% of modified total direct costs) | Indirect costs are those that have been incurred for common or joint objectives and cannot be readily identified with a final cost objective. Indirect costs are not allowable on awards to individuals. All allowable costs for awards to individuals must be direct costs. |
Indirect costs do not generally include the costs of personnel who work for the recipient organization and are working directly on the project.
Indirect costs, often called overhead, or facilities and administrative costs, may only be charged to a Federal award when:
• The applicant has a current Negotiated Indirect Cost Rate Agreement (NICRA) from a Federal agency (described below in greater detail); or
• The applicant elects to charge a de minimis rate of 15% of modified total direct costs (MTDC), which is allowable if the organization does not have a current agreement.
Note: The de minimis rate may be used indefinitely and a recipient is not required to submit documentation or “proof” of indirect costs when using the de minimis rate.
If the recipient does not have a NICRA and elects not to use the de minimis rate, identified “overhead costs” may be broken out by individual line item (e.g., electricity, accountant fees, etc.) and charged as direct costs. However, these must be on a cost allocated basis. For example, if the award project accounts for 20% of the organization’s work, only 20% of the electricity, accountant fees, etc. should be charged as a direct cost to the grant.
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