CENTRAL FLORIDA ELECTRIC COOPERATIVE, INC.

11491 NW 50th Ave

Chiefland, Florida 32626

REQUEST FOR PROPOSALS (RFP) No. 2026-09

GRANT MANAGEMENT SERVICES

ISSUED: July 10, 2026 PROPOSALS DUE: August 10, 2026

Central Florida Electric Cooperative, Inc. RFP No. 2026-09 – Disaster Recovery Grants Management

Table of Contents

Request for Proposals: Grant Management Services…………………………………………………………….…………..3

General Information…………………………………………………………………………………………………………4

I. Instructions to Respondents……………………………………………………………………………………………...4

A. Proposal Submission…………………………………………………………………………………………………...4

B. Timeliness…………………………………………………………………………………………………………………..4

C. Pre-Proposal Conference……………………………………………………………………………………………..4 II. Changes; Questions; Interpretations; Site Visits………………………………………………………………….4 III. Property of CFEC……………………………………………………………………………………………………………….5 IV. RFP Timetable…………………………………………………………………………………………………………………...5 V. Ethics Requirement…………………………………………………………………………………………………………...5 VI. Disclosure and Disclaimer………………………………………………………………………………………………….5 VII. Contract Agreement/Compensation…………………………………………………………………………………...6 VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability……………………………..6 IX. Documentation Management & Support……………………………………………………………………………..7 X. Evaluation and Award………………………………………………………………………………………………………..7

A. Evaluation Criteria………………………………………………………………………………………………………..8 XI. Proposal Format………………………………………………………………………………………………………………...9

A. Table of Contents…………………………………………………………………………………………………………..9 B. Section 1: Cover Letter/Acknowledgement of Addenda (2 Page Limit)…………………………….9 C. Section 2: Respondent’s Qualifications and Responsibility (5 Page Limit + Exhibit D)…….…9 D. Section 3: Cost of Services (Exhibit C)……………………………………………………………………………10 E. Section 4: Similar Projects and References (Exhibit E)……………………………………………………10 F. Section 5: Proof of Licenses (unlimited pages)……………………………………………………………….10 G. Appendix – Other Relevant and Supporting Documentation……………………………………………10

XII. Representations by Submittal of Proposals………………………………………………………………………….10 XIII. Protests……………………………………………………………………………………………………………………………...11 XIV. Agreement………………………………………………………………………………………………………………………….11 XV. Exhibits………………………………………………………………………………………………………………………………11

Exhibit A: Scope of Work…………………………………………………………………………………………………………………..12 Exhibit B: Authorized Signatories/Negotiators…………………………………………………………………………………..14 Exhibit C: Cost Proposal Instructions…………………………………………………………………………………………………15 Exhibit D: Qualification Questionnaire……………………………………………………………………………………………….16 Exhibit E: References…………...…………………………………………………………………………………………………...……….22 Exhibit F: Conflict/Non-Conflict of Interest Statement………………………………………………………………………..25 Litigation Statement……………………………………………………………………………………………………………….25 Exhibit G: Certification Regarding Debarment, Suspension and Other Responsibility Matters…………… Exhibit H: Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements.29

Request for Proposals: Grant Management Services

Central Florida Electric Cooperative, Inc. (CFEC) is a member-owned electric cooperative that provides electric service to areas in North Central Florida. CFEC, through this Request for Proposal (RFP), is soliciting proposals from qualified and experienced contractors to provide grant management services (the “Services”). The Services are described in detail in Exhibit A:

Scope of Work. The selected contractor(s) shall provide personnel, equipment, plans, procedures, and other materials and capabilities to perform the Services in accordance with Federal Emergency Management Agency (“FEMA”) Public Assistance requirements.

Firms interested in preparing a response for this RFP must complete the requirements set forth below. Under the proposal process of CFEC, the conditions set forth herein are binding on the Respondent as confirmed by their signature. If this RFP is amended, CFEC will issue an appropriate addendum. If an addendum is issued, all terms and conditions of this RFP that are not specifically modified in the addendum shall remain unchanged. An addendum to this RFP will be issued if any of the dates and/or times change.

It is understood and the Respondent hereby agrees to be solely responsible for obtaining all materials and determining the best methods that will be utilized to meet the intent of the specifications of this RFP. Failure by the Respondent to acquaint themselves with the available information will not relieve them from responsibility for estimating properly the difficulty or cost of successfully performing the Scope of Work. Respondents are expected to examine the specifications and all instructions pertaining to the required commodities/services. Failure to do so will be at Respondent's own risk.

While every effort is made to ensure the accuracy and completeness of information in the RFP, it is recognized that the information may not be complete in every detail and that all work may not be expressly mentioned in the RFP. It is the responsibility of the Respondent to include in its Proposal all pertinent information in accordance with the objectives of the

RFP.

Proposals must be submitted via VendorLink or emailed, with the subject line referencing the RFP name and number, to sallen@cfec.com, by 5:00 p.m. ET on August 10, 2026. The subject line of the submittal correspondence must state “RFP #2026-09 Submittal.” Further instructions for proposal submission are contained in this RFP. Interested persons or entities may obtain a copy of the RFP from VendorLink or by emailing sallen@cfec.com.

General Information

I. Instructions to Respondents

Respondents are expected to submit proposals that conform to the requirements of this RFP.

A. Proposal Submission

Respondents shall submit proposals electronically via VendorLink or emailed (in one PDF), with the subject line referencing the RFP name and number, to sallen@cfec.com, by 5:00 p.m. ET on August 10, 2026. Incomplete proposals or proposals submitted by other means or received beyond the deadline may not be considered. Costs incurred to respond to this RFP are the sole responsibility of the Respondent.

Any proposal may be withdrawn until the submission deadline. Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 90 days, or until one or more of the proposals have been selected for a contract award, to provide the Services to CFEC.

All proposals must be typed and signed by an officer with authority to bind the Respondent.

Signatures (electronic signatures are permitted) are required where indicated; failure to do so may be cause for rejection of a proposal.

B. Timeliness

Respondent(s) may submit their Proposal any time prior to the submission deadline. If more than one proposal is provided by the same Respondent, the latest received proposal prior to the deadline will be considered the Respondent’s final response. Respondents are responsible for ensuring their Proposal was timely received. CFEC assumes no responsibility for any Proposal not received, regardless of the reason for the delay. Late proposals or proposals submitted in any other form than identified above may be rejected.

C. Pre-Proposal Conference

If CFEC determines a Pre-Proposal Conference is warranted, it will notify Respondents by issuing an addendum to this RFP indicating time, date, location, and telephone conference information. Attendance at the Pre-Proposal Conference, if any, is not mandatory but is recommended (by phone or in person).

II. Changes; Questions; Interpretations

CFEC reserves the right, at its sole discretion, to cancel or change this RFP at any time. Any changes will be made by addendum made available on VendorLink. All questions or concerns regarding this RFP must be received in writing via VendorLink or by e-mail referencing the RFP number and name to sallen@cfec.com no later than 5:00 p.m. ET on July 27, 2026. Any responses to questions or concerns will be addressed, if at all, by addenda. Respondents shall not otherwise direct any queries or statements concerning this RFP or their proposal to the staff of CFEC. No oral interpretation of this RFP shall be considered binding.

III. Property of CFEC

All materials submitted in response to this RFP become the property of CFEC, except to the extent a Respondent provides and identifies confidential information in its proposal. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal law, all respondents should be aware that this RFP and any communications with respect to it, including but not limited to submitted proposals, may be considered within the public domain by virtue of CFEC’s intent to submit the resulting costs to various Federal and/or State agencies for reimbursement. Respondents should specifically identify any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing the applicable exempting law.

IV. RFP Timetable

The anticipated schedule for this RFP is as follows:

Questions from Potential Respondents Due July 27, 5:00 p.m. ET

Issue Addenda (if necessary) August 3

Proposal Due Date and Time August 10, 5:00 p.m ET

Proposal Evaluation TBD

Contract Negotiations/Approval TBD

All times are listed in the Eastern Time Zone.

CFEC reserves the right to amend the anticipated schedule as it deems necessary.

V. Ethics Requirement

This RFP is subject to CFEC’s policy governing conflicts of interest in procurement and contract administration. Respondents shall submit a signed statement regarding conflicts of interest with their proposal on the form provided herein as Exhibit F. Selected Respondents may be required to agree with additional terms regarding ethical behavior in any resulting MSA in accordance with CFEC’s policy and procedure governing conflicts of interest.

VI. Disclosure and Disclaimer

This RFP is provided by CFEC without any warranty or representation, express or implied, as to its content, accuracy, or completeness, and no Respondent or other party shall have recourse against CFEC if any information herein contained is inaccurate or incomplete. CFEC makes no representation or warranty that any proposal submitted in response to this RFP will be selected for consideration, negotiation, or approval.

In its sole discretion, CFEC may withdraw this RFP either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the non-material provisions of this RFP. CFEC may independently determine qualifications, experience, and acceptability of any Respondent. By submitting a proposal, each Respondent agrees to promptly provide any additional information, documentation, or assurances requested by CFEC, including financial, disclosure, or background information relating to the Respondent and its affiliates, officers, directors, partners, shareholders, or employees. Any action taken related to this RFP by CFEC shall be without any expense, liability, or obligation on the part of CFEC or their advisors.

All respondents to this RFP fully acknowledge the provisions of this Disclosure and Disclaimer and agree to be bound by the terms hereof. Any proposal submitted pursuant to this RFP is at the sole risk and responsibility of the party submitting such proposal.

VII. Contract Agreement/Compensation

CFEC may enter into an MSA with the selected Respondent(s) as a result of this RFP. The MSA will contain the general terms and conditions applicable to the Services. The MSA will include the contract provisions required by 2 C.F.R. 200.327 and applicable FEMA guidance, with additional terms and provisions potentially included should the Federal Government issue new applicable requirements not contemplated by the MSA. For more information on FEMA-required provisions, visit https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_fy24.pdf.

The MSA fee structure will be based on the Respondent’s separately attached cost proposal referenced in Exhibit C. Any contract with a time and materials rate structure must contain a price ceiling that the contractor exceeds at its own risk. This not-to-exceed amount will be indicated in the MSA. Under no circumstances will the MSA include a cost-plus-percentage-of-cost fee structure, and Respondents should not include any cost-plus-percentage-of-cost markups in their cost proposals.

VIII. Insurance Requirements; Safety Precautions; and Limitation of Liability

A Respondent selected to perform work under this RFP must maintain, at its own expense, the following insurance requirements:

A. Contractor shall take out and maintain, and shall require any subcontractor to take out and maintain, throughout the period of the MSA, insurance of the following minimum types and amounts to protect the Contractor and CFEC:

i. As soon as possible, but no less than 48 hours after signing of MSA, Contractor shall furnish CFEC with a Certificate of Insurance issued to CFEC for “Any and all work performed.” Certificate should indicate CFEC as an Additional Insured with Waiver of Subrogation on the General Liability and Auto policies and a Waiver of Subrogation on the Workers Comp. Certificate must state the name of insurer, policy number, expiration date, limits of liability and provide at least 30 days’ written notice of cancellation. Insurance shall be primary and noncontributory over any other insurance available. All policies should be written by an insurance company with an AM Best rating of A-VIII. Policy number shall be referenced on all endorsements. Blanket Endorsements accepted.

ii. Commercial General Liability Insurance, including Contractual Liability, Completed/Products, Broad Form Property Damage, and Contractors Protective Liability, if subcontractors are used. Minimum limits Bodily Injury, including Death and Property Damage, $2,000,000 each occurrence and $5,000,000 General Aggregate and Products/Comp Aggregate. As soon as possible, but no less than 48 hours after signing of MSA, CFEC shall be provided an ADDITIONAL INSURED ENDORSEMENT per CG 20 10, or equivalent, and per CG 20 37, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of CFEC. Blanket Endorsements accepted.

iii. Automotive Liability including Owned, Non-owned and Hired Vehicles: Minimum Limits-Bodily Injury $1,000,000 each person, $1,000,000 each occurrence, and property damage $1,000,000 each occurrence. As soon as possible, but no less than 48 hours after signing of MSA, CFEC shall be given an endorsement naming CFEC as an ADDITIONAL INSURED per form CA 20 48, or equivalent, and a WAIVER OF SUBROGATION ENDORSEMENT in favor of CFEC. Blanket Endorsements accepted.

iv. Worker’s Compensation Statutory Limits, $500,000 each accident, $500,000 disease -each employee, and $500,000 disease-policy limits. Please indicate on the certificate the areas in which the policy covers. As soon as possible, but no less than 48 hours after signing of MSA, CFEC shall be provided a WAIVER OF SUBROGATION ENDORSEMENT per WC 00 03 13, or equivalent, in favor of CFEC. Blanket Endorsements accepted.

CFEC reserves the right to require insurance limits greater than those described above, including professional services insurance coverage. In such event, the additional insurance premium or premiums payable solely as the result of such additional insurance shall be added to the contract price. All insurance required by this Section shall be primary over any other insurance coverage available to CFEC.

IX. Documentation Management & Support

The Contractor shall maintain adequate records to justify all charges, expenses, and costs for the completion of the Service under any MSA. The Contractor shall have a system for clearly tracking and documenting all costs associated with the Services, identifying expenditures, and maintaining documentation. CFEC may inspect, reproduce, or audit all records, documents, and information collected and/or maintained by the Contractor related to the Services at the Contractor’s local place of business. If records are unavailable locally, the Contractor shall ensure that all required records are provided to CFEC at the Contractor’s expense.

MSAs may require Contractor to submit to CFEC periodic written reports showing progress of the Services. The frequency and format of the reports is in the sole discretion of CFEC.

X. Evaluation and Award

Proposals shall include all information, using the forms provided, with all items completed and properly executed. Any alterations of the Cost Proposal Form must be explained or noted in the proposal over the Respondent’s signature. Incomplete or noncompliant proposals may be disqualified.

CFEC will evaluate and rank the most advantageous proposals and make a selection for contract negotiation and award. The selected Respondent(s) will be notified in writing with an intent to award letter. CFEC reserves the right to award the contract to someone other than the lowest price offeror.

Award criteria may include, but is not necessarily limited to, the Contractor’s background and experience in performing requested services, availability, and best financial value.

Each proposal will be evaluated individually and in the context of all other proposals. There is no obligation on the part of CFEC to award the proposal to the lowest-priced Respondent, and CFEC reserves the right to award the contract to the Respondent(s) submitting the best overall responsive proposal which is most advantageous to and in the best interest of CFEC consistent with the evaluation criteria. CFEC shall be the sole judge of the proposals that are in the best interests. As part of the evaluation process, CFEC may conduct an investigation of references, including but not limited to, a record check of consumer affairs complaints. Submission of a proposal in response to this RFP constitutes acknowledgment and consent of the investigation process.

A. Evaluation Criteria

The evaluation of the proposals will be conducted in accordance with the following provisions.

Scoring is based on a 100-point scale. The following guidelines will be used for the evaluations (with associated weighting)

Evaluation Criteria Points Awarded

Completeness and Comprehensiveness of Proposal

1. Cover Letter/Executive Summary;

2. Completeness of proposal;

3. Comprehensiveness of proposal.

0-5 Points

Firm Qualifications and Responsibility

1. History, organizational structure;

2. Capability and capacity relative to the RFP requirements;

3. Experience in disaster emergency/FEMA-reimbursed services;

4. Staff management;

5. Contents and completeness of Qualifications Questionnaire.

0-45 Points

Cost Effectiveness

1. Cost proposal

0-30 Points

Similar Projects and References

1. Prior experience with three similar projects;

2. Quality of references.

0-20 Points

Total 100 Points

XI. Proposal Format

Each proposal shall contain all the information required herein to be considered for award. Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix.

A. Table of Contents

B. Section 1: Cover Letter/Acknowledgement of Addenda (2 Page Limit)

Cover letter, signed by an authorized representative, indicating the strategy and commitment to provide the services. Letter should include company information, i.e., company name (including the name of any parent company), contact information (including e-mail) of both the company and authorized representatives. Submission of a signed proposal is Respondent’s certification that the Respondent will accept any awards made as a result of this RFP.

Statement acknowledging receipt of each addendum issued by CFEC.

C. Section 2: Respondent’s Qualifications and Responsibility (5 Page Limit + Exhibit D)

Qualifications Questionnaire attached hereto as Exhibit D (this form is not included in the page limitation).

Overview of the Respondent’s history, capability, and business ability relative to the RFP requirements.

Qualifications in providing disaster emergency services and specifically FEMA-reimbursed services, including maintenance of documentation to substantiate disaster-related costs and work. Include any special expertise which your firm has in working with FEMA and the Florida Division of Emergency Management (“FDEM”).

Primary contact and workload of representative who will be actively engaged in servicing the account.

The number of employees who would be available during normal business times versus during time of emergency or disaster. Describe if your employees are full-time employees or contracted employees.

Employee training on FEMA grant rules and guidelines, State pass-through grant rules for reimbursement, or related training.

Description of assets (e.g., equipment, tools, specialized software, etc.) you intend to use to perform the Services and whether they are owned or leased.

All Respondents must be registered in the System for Award Management (SAM.gov) and maintain an active registration at the time of proposal submission and through the duration of any resulting contract. Respondents must provide their Unique Entity Identifier (UEI) in their proposal. Proposals submitted by entities without an active SAM.gov registration may be deemed non-responsive. Registration can be completed or verified at www.sam.gov. This requirement is consistent with 2 CFR §200.300(b).

D. Section 3: Cost of Services (Exhibit C)

Instructions for completing the separately attached Cost Proposal Form are provided in Exhibit C. Cost-plus-a-percentage-of-cost contracts are not permitted under Federal regulations (e.g., cost + 20%) and thus will not be accepted.

E. Section 4: Similar Projects and References (Exhibit E)

Submission of three references whose projects are of a similar nature and under similar conditions as those described herein. The references must be provided using the form attached as Exhibit E.

F. Section 5: Proof of Licenses (unlimited pages)

Proof of all applicable licenses for goods and/or services to be rendered;

Statement or proof of required insurance;

Proof of Respondent’s Business Tax Receipt (as applicable); and

Other proof of specific qualifications, as applicable.

G. Appendix – Other Relevant and Supporting Documentation

Authorized Signatories/Negotiators (Exhibit B)

Conflict/Non-Conflict of Interest Statement (Exhibit F)

Certification Regarding Debarment, Suspension and Other Responsibility Matters (Exhibit G)

Certification Regarding Lobbying for Contracts, Grants, Loans and Cooperative Agreements (Exhibit H)

Additional information the Respondent considers relevant to the evaluation of its proposal (optional).

XII. Representations by Submittal of Proposals

By submitting a proposal, the Respondent warrants, represents, and declares that it understands and agrees to the RFP requirements. Any submitted proposal is made without connection, coordination, or cooperation with any other respondent submitting a proposal, and that the proposal submitted is, in all respects, fair and in good faith without collusion or fraud.

If any agent, officer, or employee of CFEC, the Contracting Member, or any relative thereof, realizes a financial gain, directly or indirectly, from an MSA, it shall be subject to termination by the Contracting Member consistent with its policies for review of such matters.

Respondent recognizes and agrees that CFEC will not be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of proposal information to third parties.

XIII. Protests

Any Respondent who has submitted a proposal and believes that CFEC has violated applicable procurement requirements in conducting this procurement may file a written protest. Protests must be submitted in writing to Shelby Allen at sallen@cfec.com within five (5) business days of the action being protested, or within five (5) business days of the date the protesting party knew or should have known of the basis for the protest. The written protest must include: (1) the name, address, and contact information of the protesting party; (2) a detailed statement of the legal and factual grounds for the protest; and (3) the relief requested. CFEC will provide a written response to the protest within ten (10) business days of receipt. This procedure is consistent with 2 CFR §200.318(k).

XIV. Agreement

The successful firm shall be prepared to immediately enter into contract negotiations with CFEC and provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by CFEC before the successful Respondent may proceed with the work.

CFEC’s intent is to negotiate an agreement with the successful firm for a term of three (3) years with an optional two (2) year extension. The length of the Contract Period may be shorter and is in the sole discretion of CFEC. Prices shall remain firm for the entire Contract Period. Additional items/services related to those described in Exhibit A may be added to the resultant Contract, in compliance with applicable State and federal regulations.

The contract will contain the provisions required by 2 C.F.R. § 200.327 and FEMA guidance.

XVI. Exhibits

This RFP consists of the following exhibits (which are incorporated herein by reference):

Exhibit A: Scope of Work Exhibit B: Authorized Signatories/Negotiators Exhibit C: Cost Proposal Instructions Exhibit D: Qualifications Questionnaire Exhibit E: References Exhibit F: Conflict/Non-Conflict of Interest Statement Exhibit G: Certification Regarding Debarment, Suspension and Other Responsibility

Matters Exhibit H: Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative

Agreements

END OF RFP – RFP EXHIBITS FOLLOW

Exhibit A: Scope of Work

I. General

The successful Respondent will provide all necessary services under this RFP to assist CFEC with the management of all disaster-related grants, including development, submission, and closeout of grant applications, in response to a Federally declared disaster. It is expected that grant funding will be primarily provided by FEMA, but Respondents should be familiar with all funding sources that may be or become available to maximize reimbursement. Respondents will assist to confirm no duplication between grants is occurring. Respondents will collaborate with any CFEC staff, representatives, or contractors to complete the scope of work.

Selected Contractor(s) will be required to follow Federal Regulations applicable to procurement and services as amended and updated. This will include working with Federal agencies, State agencies, and various CFEC representatives.

II. Services

As part of the services, Respondent may be asked to perform the following non-exhaustive list of activities:

Provide disaster claims consulting, including consulting on FEMA and other Federal grant agencies’ programmatic and regulatory requirements related to cost estimation, bid document preparation, and construction and budget oversight.

Identify available funding sources and ensure avoidance of any duplication of benefit.

Provide grant management advice related to FEMA and other Federal or State agency pass-through grants. This includes review of CFEC’s current record-keeping strategy for documentation and assisting in developing a standard guideline for how reimbursement expenditures are recorded and what type of documentation should be maintained and providing any other associated services that may be directly related to support disaster-related costs and reimbursement from appropriate agencies.

Prepare and submit all grant applications to the correct governmental authority for reimbursement of eligible costs associated with applicable disasters.

Meet all stated deadlines applicable to FEMA, any other applicable Federal agency, and the State’s required timelines to recover full reimbursement.

Meet with representatives of FEMA and the appropriate State agencies as necessary to discuss disaster-related costs and expenditures.

Review contracts, advise CFEC on the establishment of contracts for services or supplies related to recovery from the event, and advise on the scope of work development for said contracts.

Prepare any required supporting documentation to accompany Project Worksheets, including working with CFEC to gather details related to employee fringe benefits, overtime, etc., for labor rates to provide to FEMA or any other applicable agency.

Work with CFEC staff to complete necessary documentation for reimbursement and or grant application, including insurance policies and personnel policies as requested. Research as necessary to complete all forms.

Assist in completing the documentation requirement for Federal and State reimbursement, and the submittal of all eligible expenditures to the appropriate agencies, within required deadlines.

Identify and quantify all eligible expenses for reimbursement.

Track all documentation submitted and any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements.

Ensure that CFEC understands why certain expenditures were disallowed or deobligated, if any, and ensure that all appeal avenues are utilized.

Track all expenditures and reimbursements to maintain quality reconciliations of monies expended and submitted for reimbursements versus those received.

Provide copies of all documentation transacted for reimbursement and offer any coordination ideas that may result in cost savings, efficiencies, or increased reimbursement.

Compile and provide all necessary backup documentation, e.g., invoices, equipment usage documents, etc. to ensure full reimbursement and/or establish grant eligibility. Submitted documentation must withstand a FEMA, Federal, or State audit, and the successful Respondent will have to support the work for which they are assisting CFEC.

Assist the specialized FEMA teams as they become necessary in the process. FEMA teams may be assigned to CFEC to review the reimbursement in this particular area. The successful Respondent would work with this team as necessary to assist in getting reimbursement for

CFEC.

Maintain records of all the documentation provided by CFEC submitted to any outside agency for reimbursement and provide CFEC with said copies upon request at any point in the process.

Assist with responding to any requests for audit information by any source.

Provide miscellaneous services not otherwise described, but which CFEC may require, or any other tasks associated with FEMA grant management or documentation reimbursement process as requested by CFEC.

Provide periodic reports as directed by CFEC that summarize work performed by Contractor as well as Contractor’s budget updates.

Provide a final report summarizing the total reimbursement request (by category type and by project size), total expenditures by Project Worksheet, the total number of Project Worksheets, and any special circumstances and relevant data.

Exhibit B: Authorized Signatories/Negotiators

The Respondent represents that the following persons are authorized to sign and/or negotiate contracts and related documents to which the Respondent will be duly bound:

Name Title Telephone Number

Company Name Authorized Signature

Name (Print or Type) Title

The Respondent shall complete and submit the following information with the proposal:

Type of Organization:

Sole Proprietorship Partnership

Joint Venture Corporation

Other (Explain: )

State of Incorporation:

Federal I.D.:

E-mail Address:

Exhibit C: Cost Proposal Instructions

An authorized representative of the Respondent must submit a cost proposal using the form provided. Unless otherwise indicated, all services performed under the MSA shall be paid in accordance with the Cost Proposal.

Prices proposed in the Cost Proposal shall not be subject to withdrawal or escalation by Respondent. CFEC reserves the right to hold proposals for a period not to exceed 90 days after the deadline for submission stated in this RFP before awarding the contract. Any estimate of quantities of work to be done and materials to be furnished under the specifications as shown on the Cost Proposal (or elsewhere in this RFP) is approximate only and not guaranteed.

Respondent may offer different or additional labor categories by attaching a separate sheet. Respondent must provide job descriptions for each labor category.

Evaluation of pricing will compare rates based on job descriptions, rather than job title, as appropriate.

(COST PROPOSAL FORM PROVIDED IN SEPARATE ATTACHMENT ON VENDORLINK

PAGE)

Exhibit D: Qualification Questionnaire

All questions on this questionnaire must be answered; do not leave blanks—where appropriate, state “None” or “Not Applicable” (N/A). If additional space is required to fully respond to any questions, please add sheets to this questionnaire and reference the questions/answers appropriately. CFEC reserves the right to inquire further with respect to any matter in this questionnaire or otherwise to determine the suitability of a contractor to receive an award of a contract.

Identity of Contractor

A. Contractor’s full legal name:

B. Tax ID Number (“TIN”), Employer Identification Number (“EIN”), and Social Security Number (“SSN”), as applicable:

C. Contractor’s form of legal entity (corporation, joint venture, sole proprietorship, etc.):

If the Contractor is a Joint Venture or Partnership, please list all partner firms and/or parties to the Joint Venture below. All partners and/or parties listed are also required to individually complete a separate Qualification Questionnaire.

(1) Partner/Party Name:

TIN, EIN, or SSN:

SAM.gov Unique Entity Identifier (UEI) #:

Percentage of Ownership:

(2) Partner/Party Name:

TIN, EIN, or SSN:

SAM.gov Unique Entity Identifier (UEI) #:

Percentage of Ownership:

D. State or country under whose laws the Contractor is organized, and year organized:

E. Number of Employees: Company-wide Local office

F. Does the Contractor now use or, in the past ten (10) years has it used, TIN, EIN, doing business as or “DBA”, name, trade name or abbreviation other than the Contractor’s name or TIN or EIN listed in Part B, above? If so, provide the prior identifying information.

G. Contractor’s mailing address:

H. Contractor’s street address (complete only if different than Part G):

I. Has the Contractor changed in address in the past five (5) years and, if so, what was the firm’s prior address(es)?

J. Contractor’s telephone number: Fax number:

E-mail address:

K. List each person or legal entity which has a 10% or more ownership or control interest in Contractor.

L. List the name and title of each director and principal officer of Contractor:

Identify of Person Completing this Questionnaire

A. Name:

B. Employer/Title:

C. Telephone number: Fax number:

D. E-mail address: Mobile number:

Contractor Representations

If for any reason a representation on this questionnaire is not accurate and complete as of the time the Contractor signs this form, the Contractor must identify the provision and explain the reason in detail on a separate sheet. Absent such an explanation, the Contractor represents that the following statements are complete and accurate.

The following questions apply to (i) Contractor, Contractor’s parent, subsidiaries, and affiliates (if any); (ii) any joint venture (including its individual members) and any other form of partnership (including its individual members) which includes Contractor or Contractor’s parent, subsidiaries, or affiliates; (iii) Contractor’s directors, officers, principals, managerial employees, and any person or entity with a 10% or more interest in Contractor; (iv) any legal entity, controlled, or 10% or more of which is owned, by Contractor, or by any director, officer, principal, managerial employee of Contractor, or by any person or entity with a 10% or more interest in Contractor. (If the answer to any question is “YES,” Contractor must provide all relevant information on a separate sheet attached hereto.)

Please check this box if a separate sheet is attached:

(1) Within the past five (5) years, has Contractor been declared not responsible to receive a public or private contract?

No

Yes

(2) Has Contractor been debarred, suspended, or otherwise disqualified from bidding, proposing, or contracting?

(3) Is there a proceeding pending relating to Contractor’s responsibility, debarment, suspension, or qualification to receive a public or private contract?

(4) Within the past five (5) years, has Contractor defaulted on a contract or been terminated for cause on a public or private contract?

(5) Has a public or private entity requested or required enforcement of any of its rights under a surety agreement on the basis of Contractor’s default or in lieu of declaring Contractor in default?

(6) Within the past five (5) years, has the Contractor been required to engage the services of an Integrity Monitor in connection with the award of or in order to complete any public or private contract?

(7) Within the past (5) years, have Contractor’s safety practices/procedures been evaluated and ruled as less than satisfactory by a public or private entity?

(8) Has Contractor’s Workers’ Compensation Experience Rating (also known as the Experience Modification Rate or EMR) been 1.2 or greater at any time in the last five (5) years? If yes, please explain.

(9) Within the past five (5) years, has the Contractor been accused of violating equal opportunity or nondiscrimination laws?

(10) Within the past five (5) years, has the Contractor been accused of violating prevailing wage laws, regulations, or executive orders?

Questions Which Must Be Answered by “Yes” or “No”

To the best of your knowledge after diligent inquiry, in connection with the business of Contractor or any other firm which is related to Contractor by any degree of common ownership, control, or otherwise, do any of the following statements apply to: (i) Contractor, Contractor’s parent, subsidiaries, and affiliates (if any);

(ii) any joint venture (including its individual members) and any other form of partnership (including its individual members) which includes Contractor or Contractor’s parent, subsidiaries, or affiliates; (iii) Contractor’s directors, officers, principals, managerial employees, and any person or entity with a 10% or more interest in Contractor; (iv) any legal entity, controlled, or 10% or more of which is owned, by Contractor, or by any director, officer, principal, managerial employee of Contractor, or by any person or entity with a 10% or more interest in Contractor? (If the answer to any question is “YES,” Contractor must provide all relevant information on a separate sheet attached hereto.)

(1) Within the past ten (10) years has been convicted of or pleaded nolo contendere to (i) any felony or (ii) a misdemeanor related to truthfulness in connection with business conduct.

(2) Is currently disqualified from selling or submitting bids/proposals to or receiving awards from or entering into any contract with any federal, state, or local government agency, any public authority or any other public entity.

(3) Has within a ten (10) year period preceding the date of this Questionnaire been convicted of or had a civil judgment rendered against it for or in relation to: (i) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction;

(ii) collusion with another person or entity in connection with the submission of bids/proposals; (iii) violation of federal or state antitrust statutes or False Claims Acts; or (iv) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

In the past ten (10) years, has Contractor entered into a consent decree, deferred prosecution agreement or a non-prosecution agreement?

In the past seven (7) years, have any bankruptcy proceedings been initiated by or against the Contractor (whether or not closed) or is any bankruptcy proceeding pending by or against the Contractor regardless of the date of filing?

In the past five (5) years, have there been any judgments or tax liens of $100,000 or more, including but not limited to judgments based on taxes owed, fines and penalties assessed by a government agency against Contractor at any time?

During the past five (5) years, has the Contractor failed to file any applicable federal, state, or local tax return?

Background

A. Indicate if your business qualifies as one of the following:

Small Business Enterprise Women’s Business Enterprise

Minority Business Enterprise Labor Surplus Area Firm1

B. List any licenses your company holds. Attach a separate sheet if necessary.

Insurance Information

A. Worker’s Compensation Carrier:

Policy Expiration Date:

B. CGL Carrier:

Address:

Telephone: Contact Name:

C. Other Carrier:

Coverages:

Address:

Telephone: Contact Name:

1 A list of labor surplus areas is available at https://www.doleta.gov/programs/lsa.cfm.

Affidavit and Acknowledgement

STATE OF )

COUNTY OF )

On the day of 20 , before me personally came and appeared by me known to be said person, who swore under oath as follows:

1. I am (print name), (print title) of (print name of firm).

2. I am duly authorized to sign this Qualification Questionnaire on behalf of said firm and duly signed this document pursuant to said authorization.

3. The answers to the questions set forth in the Qualification Questionnaire and the representations set forth in this questionnaire, including any attachments, are true, accurate, and complete. I authorize CFEC to verify any such information and to conduct any background checks it deems appropriate.

4. I acknowledge and understand that the Qualification Questionnaire includes provisions which are deemed included in the contract if awarded to the firm.

Signature

Sworn to and subscribed to before me this day of , 20

(Notary Public)

Notary Public County

My commissions expires:

Exhibit E: References

List three references for whom you have successfully completed projects similar in nature and under similar weather-related conditions within the past five years. Attach additional sheets if necessary.

Completed Project #1

Agency/Company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Address of agency/company:

Name of project:

Description:

Project value: Start date: Completion date:

(month/year) (month/year)

Did the project meet the intended schedule? Explain:

Did the project meet, exceed, or come under budget? Explain:

Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #2

Telephone: Fax: E-mail:

Address of agency/company:

Completed Project #3

Telephone: Fax: E-mail:

Address of agency/company:

Exhibit F: Conflict/Non-Conflict of Interest Statement

CHECK ONE

( ) To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

( ) The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Litigation Statement

CHECK ONE

( ) The undersigned firm has had no litigation and/or judgments entered against it by any local, state, or federal entity and has had no litigation and/or judgments entered against such entities during the past ten (10) years.

( ) The undersigned firm, by attachment to this form, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against any local, state or federal entity, by any state or federal court, during the past ten

(10) years.

Failure to check the appropriate boxes above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.

Signed, as to both statements:

Company Name Authorized Signature

Name (Print or Type) Title

Exhibit G: Certification Regarding Debarment, Suspension and Other Responsibility Matters

“Non-federal entities and contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.” (2 CFR 200.212)

This certification is required by regulations implementing Executive Order 12549, Debarment and Suspension, for all lower-tier transactions meeting the threshold and tier requirements.

(2 CFR 180.970)

Terms Defined

Nonprocurement Transaction: A transaction under federal non-procurement programs, which can be either a primary covered transaction or a lower-tier covered transaction. (2 CFR 180.970)

Lower-Tier Covered Transaction: (1) Any transaction between a participant and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; (2) any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed $25,000; (3) any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount.

Participant: Any person who submits a proposal for or who enters into a covered transaction, including an agent or representative of a participant. (2 CFR 180.980)

Principal: An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered transaction; or a consultant or other person, whether or not employed by the participant or paid with federal funds, who (1) is in a position to handle federal funds; (2) is in a position to influence or control the use of those funds; or (3) occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform the covered transaction. (2 CFR 180.995)

System for Award Management (SAM) Exclusions: The list maintained and disseminated by the General Services Administration (GSA) containing names and other information about persons who are ineligible. (2 CFR 180.945)

Debarment: Action taken by a debarring official to exclude a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1). A person so excluded is debarred. (2 CFR 180.925)

Suspension: Action taken by a suspending official that immediately prohibits a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1) for a temporary period, pending completion of an agency investigation and any judicial or administrative proceedings that may ensue. A person so excluded is suspended. (2 CFR 180.1015)

Ineligible or Ineligibility: A person or commodity is prohibited from covered transactions because of an exclusion or disqualification. (2 CFR 180.960)

Person: Any individual, corporation, partnership, association, unit of government, or legal entity, however organized. (2 CFR 180.985)

Proposal: A solicited or unsolicited big, application, request, invitation to consider, or similar communication by or on behalf of a person seeking to participate or to receive a benefit, directly or indirectly, in or under a covered transaction.

Voluntary Exclusion: A person’s agreement to be excluded under the terms of a settlement between the person and one or more agencies. Voluntary exclusion must have governmentwide effect. (2 CFR 180.1020)

Voluntarily Excluded: The status of a person who has agreed to a voluntary exclusion. (2 CFR 180.1020)

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the CONTRACTOR (referred to herein as the

“prospective lower tier participant”) is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower-tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by signing or certifying and submitting this proposal or agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower-tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by signing or certifying and submitting this proposal or agreement that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower-Tier…