Granite Falls CDBG-NR Grant #21-C-4027- Falls Ave Water & Sewer Replacement Project.pdf

ADVERTISEMENT FOR BIDS

THE FALLS AVENUE WATER AND SEWER REPLACEMENT PROJECT

TOWN OF GRANITE FALLS

CALDWELL COUNTY

NORTH CAROLINA

CDBG-NR GRANT #21-C-4027

Sealed bids for the project entitled Falls Avenue Water and Sewer Replacement will be received by the Town of Granite Falls until 2 PM Wednesday, May 13, 2026, at which time, bids will be publicly opened and read aloud. The bid opening will be conducted in the Granite Falls Town Hall at 30 Park Square, Granite Falls, NC 28630 and via Microsoft Teams.

Project components include replacement of approximately 5,225 linear feet of 8-inch water main and associated appurtenances and 4,840 linear feet of 8-inch gravity sanitary sewer and associated appurtenances in Granite Falls, NC.

The Contract Documents and all addenda must be obtained from Town of Granite Falls website at https://www.granitefallsnc.gov/rfp. Bidders shall check for addenda 24-hours or less before submitting a bid.

All bidders are hereby notified that they must be properly licensed under the state laws governing their prospective trades. Bidders are also notified that applicable provisions of Chapter 87 of the General Statutes of the State of North Carolina shall be observed in the receiving of bids and awarding of contracts for the work.

Qualification of Bidder shall also be in accordance with Article 1.3 of Section 002113 “Instructions to Bidders.” Further, the Owner may make such other investigations as he deems necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request.

Each Bid shall be accompanied by bid security as described in the “Instructions to Bidders” section of the Bid Package. The successful Bidder will be required to furnish performance and payment bonds as described in Section 007200 “General Conditions.”

All contractors performing work must be properly insured to cover claims under workers’ compensation, claims for damages because of bodily injury and property damage. The successful bidder must have Comprehensive General Liability insurance in sufficient sums.

Proof of insurance must be presented and approved by the Town before work begins.

A General Warranty of the work shall be required for a period of 12 months from the date of final acceptance of the work. The contractor shall remedy any defects in the work and pay any damage to other work resulting therefrom during this period.

The successful bidder will be required to enter into a contract for services for this work within a reasonable time after the awarding of the contract.

This program is being funded in whole or in part by the Community Development Block Grant Program (CDBG). All federal CDBG requirements will apply to the contract. Bidders must comply with Title VI of the Civil Rights Act of 1964, the Davis-Bacon and Related Acts, the Anti-Kickback Act, the Contract Work Hours and Safety Standards Act, and 41

CFR. 60-4.

Statements of Minority and Women Business Enterprises participation must be presented with the bids. Bidder also agrees to comply with Section 3 provisions.

The Owner reserves the right to reject any and all Bids, to waive informalities, or to reject non-conforming, non-responsive, or conditional bids.

The goal of the Town of Granite Falls is for the expansion of participation by historically underutilized businesses (HUB) in construction projects as defined in GS 143 -128.2 (g).

Equal access and opportunity to participate in all aspects of construction projects shall be provided to HUB. It is the policy of the Town of Granite Falls to award public building contracts without regard to race, religion, color, creed, national origin, sex, age or disabling condition. Each bidder shall make a good faith effort and shall document such efforts to utilize Minority/HUB businesses.

This information is available in Spanish or any other language upon request. Please contact Kyle Case at 828-485-4285 or at 1880 2nd Ave NW, Hickory, NC for accommodations for this request.

Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto con Kyle Case al 828-485-4285 o en 1880 2nd Ave NW de alojamiento para esta solicitud.

Publish One Time: NO LATER than April 15, 2026 Affidavit Required.

Non-legal block ad, not in the classified section Fair Housing and HUD logos.

Send bill and affidavit to:

Town of Granite Falls 30 Park Square (PO Drawer 10) Granite Falls, NC 28630

PROJECT MANUAL

TOWN OF GRANITE FALLS

FALLS AVENUE AREA WATER AND SEWER REPLACEMENT

APRIL 2026

CHA PROJECT #: 087496

Prepared for:

TOWN OF GRANITE FALLS, NORTH CAROLINA

Prepared by:

CHA CONSULTING, INC.

1341 Research Center Drive, Suite 2100

Blacksburg, VA 24060

(540) 552-5548

CHA PROJECT NO. 087496

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\0001 Table of Contents.doc TABLE OF CONTENTS

Town of Granite Falls

Falls Avenue Area Water and Sewer Replacement

TABLE OF CONTENTS

Division 00 – Contract Documents

001116 Invitation to Bid

002113 Instructions to Bidders

004113 Bid Form

004300 Bid Bond

005100 Notice of Award

005200 Agreement

005500 Notice to Proceed

006100 Performance Bond

006150 Payment Bond

006250 Certificate of Substantial Completion

006260 Notice of Acceptability

007200 General Conditions

007300 Supplementary Conditions

007300A Exhibits

009410 Change Order

Division 01 – General Requirements

010000 Coordination

010600 Special Conditions

011100 Summary of Work

012200 Unit Prices

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Modification Procedures

013300 Submittal Procedures

014000 Quality Requirements

015639 Temporary Tree and Plant Protection

016000 Product Requirements

016800 Health and Safety Requirements

017300 Execution Requirements

017700 Closeout Procedures

017839 Project Record Documents

STANDARD SPECIFICATIONS

The Town of Granite Falls Sanitary Sewer System, Water Distribution System, and Streets and Sidewalks standard specifications and details, latest edition, are incorporated by reference and are located at the following link: https://granitefallsnc.gov/publicworks

INVITATION TO BID PAGE 1 OF 3

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\001116 Invitation to Bid - OWNER-FUNDED.docx SECTION 001116

SECTION 001116 – INVITATION TO BID

PART 1 – GENERAL

1.1 RECEIPT OF BIDS

A. Sealed Bids for the construction of Town of Granite Falls, Falls Avenue Area Water and Sewer

Replacement will be received by the Town of Granite Falls, 30 Park Square, P.O. Drawer 10, Granite

Falls, NC 28630.

B. Bids will be received until May 13, 2026, at 2:00 p.m. local time, and shortly thereafter the Bids will be opened publicly and read aloud. Bids will be read publicly in person and via Microsoft Teams.

1. Computer: Click here to join the meeting or enter the following on the Microsoft Teams website:

a. Meeting ID: 268 008 960 676 66

b. Passcode: nF6sa9HT

2. Telephone: 833-827-3694, Conference ID: 267 388 130#

1.2 GENERAL DESCRIPTION OF WORK

A. The Work includes replacement of approximately 5,225 linear feet of 8-inch water main and associated appurtenances and 4,840 linear feet of 8-inch gravity sanitary sewer and associated appurtenances in Granite Falls, NC.

1.3 TYPE OF BID

A. Bid shall be on a firm unit price basis for each of the Bid Items identified in the Base Bid Schedule of

Section 004113 “Bid Form.” The Total Base Bid Price will be the cumulative sum of the extension of the bid quantities times the unit prices for each bid item.

1.4 DOCUMENT EXAMINATION AND PROCUREMENTS

A. The Contract Documents and all addenda must be obtained from Town of Granite Falls website.

Bidders shall check for addenda 24-hours or less before submitting a bid.

1. Computer: Click here to access the RFP website or go to www.GraniteFallsNC.Gov and select

About -> News and Announcements -> RFP.

1.5 BID SECURITY

A. Each Bid shall be accompanied by bid security as described in the “Instructions to Bidders.”

1.6 CONTRACT SECURITY

A. The successful Bidder will be required to furnish performance and payment bonds as described in

Section 007200 “General Conditions.”

1.7 PREBID CONFERENCE

A. A non-mandatory prebid conference will be held on April 22, 2026, at 2:00 p.m. local time via Microsoft Teams.

https://teams.microsoft.com/meet/26800896067666?p=OyQFpB53QXBWpzOOI6 https://granitefallsnc.gov/index.asp?SEC=93A3D89C-7E5B-4CC1-8E12-97AD80F8D2D3&DE=A8C4C044-C3BB-4F52-A65A-FE1A42FA66FB http://www.granitefallsnc.gov/

INVITATION TO BID PAGE 2 OF 3

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\001116 Invitation to Bid - OWNER-FUNDED.docx SECTION 001116

1. Computer: Click here to join the meeting or enter the following on the Microsoft Teams website:

a. Meeting ID: 234 038 464 344 389

b. Passcode: kF7e8Cq6

2. Telephone: 833-827-3694, Conference ID: 977 166 646#

1.8 CONTRACT TIME

A. The Contract Time is defined in Section 007200 “General Conditions” and specified in Section

005200 “Agreement.”

1.9 QUALIFICATION OF BIDDERS

A. All bidders are hereby notified that they must be properly licensed under the state laws governing their prospective trades. Bidders are also notified that applicable provisions of Chapter 87 of the

General Statutes of the State of North Carolina shall be observed in the receiving of bids and awarding of contracts for the work.

B. The qualifications, resources, and experience of the Bidder in the area of watermain and sanitary sewer installation are considered to be essential for timely completion of this project.

C. Qualification of Bidder shall also be in accordance with Article 1.3 of Section 002113 “Instructions to Bidders.” Further, the Owner may make such other investigations as he deems necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the

Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

1.10 OWNER'S RIGHT TO REJECT BIDS

A. Owner reserves the full and unconditional right to waive irregularities and to reject any or all Bids.

1.11 DETERMINATION OF SUCCESSFUL BIDDER

A. The successful Bidder shall be determined on the basis of the lowest, responsive, and responsible proposal in accordance with Section 002113 “Instructions to Bidders.”

1.12 FUNDING AGENCY REQUIREMENTS

The Contract awarded under this Invitation to Bid is expected to be funded in whole or in part from a

Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program.

All CDBG requirements shall be a condition of this Contract.

1.13 WITHDRAWAL OF BIDS

A. No Bid may be withdrawn for a period of 60 days after the date of bid opening except in accordance with North Carolina G.S. 143-129.1 , as amended. The Owner, as Contracting Authority, has selected the first procedure for the withdrawal of bids as set forth in the section of the Code as cited above.

https://teams.microsoft.com/meet/234038464344389?p=1iFOUgw89kZP8KOKrj

INVITATION TO BID PAGE 3 OF 3

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\001116 Invitation to Bid - OWNER-FUNDED.docx SECTION 001116

END OF SECTION

INSTRUCTIONS TO BIDDERS PAGE 1 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

SECTION 002113 – INSTRUCTIONS TO BIDDERS

1.1 DEFINED TERMS

A. Terms used in these Instructions to Bidders, which are defined in Section 007200 “General

Conditions,” have the meanings assigned to them in the General Conditions.

B. Certain additional terms used in these Instructions to Bidders have the meanings indicated below, which are applicable to both the singular and plural thereof.

1. Bidder – One who submits a Bid directly to Owner as distinct from a sub-bidder, who submits a bid to a Bidder.

2. Issuing Office – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

3. Successful Bidder – The lowest, responsible, and responsive Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award.

1.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of the Bidding Documents may be obtained as specified in Section 001116 “Invitation to Bid”.

B. Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

C. Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

1.3 QUALIFICATIONS OF BIDDERS

A. To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five (5) days after Bid opening upon Owner's request detailed written evidence, such as financial data, previous experience, present commitments, and other such data as may be called for below (or elsewhere in the Contract Documents). Each Bid must contain evidence of Bidder's qualification to do business in the State of North Carolina.

1.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE(S)

A. It is the responsibility of each Bidder before submitting a Bid to:

1. Examine thoroughly the Contract Documents and other related data identified in the Bidding

Documents.

2. Visit the site to become familiar with and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work. This is to require an alert, heads-up, eyes-open, reasonable examination of the area(s) and conditions under which the Work is to be performed.

3. Assets in the public right-of-way may be inspected unescorted and at Bidder’s risk.

4. Consider federal, state, and local laws and regulations that may affect cost, progress, performance, or furnishing of the Work.

5. Study and carefully correlate Bidder's knowledge and observations with the Contract

Documents and such other related data.

INSTRUCTIONS TO BIDDERS PAGE 2 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

6. Promptly notify Engineer of all conflicts, errors, ambiguities, or discrepancies in or between the

Contract Documents and such other related documents. When conflicts, errors, ambiguities or discrepancies are discovered in or between Contract Documents and/or other related documents, and when said conflicts, etc., have not been resolved through the interpretations by

Engineer as described in Article 1.7, Bidder shall include in the Bid the greater quantity or better quality of Work, or compliance with the more stringent requirement resulting in a greater cost. Such greater cost shall be included in the Bid.

B. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Contract Documents due to differing or unanticipated conditions appear in Paragraphs

5.03 through 5.05 of the General Conditions.

C. Before submitting Bid, each Bidder will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and safety precautions and programs incident thereto or which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

D. The submission of a Bid will constitute an incontrovertible representation by Bidder (i) that Bidder has complied with every requirement of this Article 1.4, and (ii) that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and applying the specific means, methods, techniques, sequences or procedures of construction (if any) that may be shown or indicated or expressly required by the Contractor in furnishing the Work.

E. The provisions of paragraphs A. through D. of this Article (1.4) inclusive, do not apply to Asbestos, Polychlorinated Biphenyls (PCBs), Petroleum, or hazardous waste covered by Paragraph 5.06 of the

“General Conditions.”

1.5 PREBID CONFERENCE

A. A prebid conference will be held at the time, date, and location as stated in Section 001116

“Invitation to Bid.” Representatives of Owner and Engineer will be present to discuss the Project.

Bidders are encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

B. Attendance at prebid conference is not mandatory.

1.6 AVAILABILITY OF LANDS FOR WORK, ETC.

A. The lands upon which the Work is to be performed and other lands designated for use by Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

INSTRUCTIONS TO BIDDERS PAGE 3 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

1.7 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Bidding Documents are to be directed to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda electronically via the Owner’s website. Questions received less than seven (7) days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Direct questions to Engineer VIA EMAIL ONLY at:

CHA Consulting, Inc

Attn: Brian Houston, P.E.

ehouston@chasolutions.com

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or

Engineer.

1.8 BID SECURITY

A. Each Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of

Bidder's maximum Bid price and in the form of a certified or bank check, satisfactory evidence of a cash escrow, or a Bid Bond issued by a surety meeting the requirements of Paragraph 6.01 of the

General Conditions.

B. The Bid security of Successful Bidder will be retained until such Bidder has executed the Agreement, furnished the required contract security and certificates of insurance and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security and certificates of insurance within 15 days after the Notice of Award, Owner may annul the Notice of Award and the

Bid security of that Bidder will be forfeited to the Owner and considered liquidated damages. The

Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the Effective Date of the

Agreement or the sixty-first (61st) day (time period for award plus one (1) day) after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

C. Bid bonds must be executed by a duly licensed corporate Surety authorized to do business by the

North Carolina Department of Insurance and having a Registered Agent in the State of North

Carolina. All bid security shall be made payable without condition to the Owner.

D. Bid security with Bids which are not competitive will be returned within seven (7) days after the Bid opening.

1.9 CONTRACT TIMES

A. The number of days within which, or the dates by which, the Work is to be substantially completed and also completed and ready for final payment are set forth in the Agreement. (the term “Contract

Times” is defined in Article 1 of the General Conditions).

1.10 LIQUIDATED DAMAGES

A. Provisions for liquidated damages, if any, are set forth in Section 005200 “Agreement.”

INSTRUCTIONS TO BIDDERS PAGE 4 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

1.11 SUBSTITUTE AND "OR-EQUAL" ITEMS

A. The Contract, if awarded, will be on the basis of materials and equipment described on the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items.

B. However, when it is indicated in the drawings or specified in the Specifications that a "substitute" or

"or-equal" item of material or equipment may be furnished or used by Contractor if acceptable to

Engineer, application for such acceptance will not be considered by Engineer until after the Effective

Date of the Agreement. The procedure for submission of any such application by Contractor and consideration by Engineer is set forth in Article 7 of the General Conditions.

1.12 SUBCONTRACTORS, SUPPLIERS AND OTHERS

A. If the Contract Documents require the identity of certain Subcontractors, Suppliers, and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five (5) days after

Bid opening submit to Owner a list of all such Subcontractors, Suppliers and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by a detailed experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, person or organization if requested by Owner. The Owner or Engineer, who after due investigation has reasonable objection to any proposed Subcontractor, Supplier, other person or organization, may before the Notice of Award is given request the apparent Successful Bidder to submit an acceptable substitute; in which case the apparent Successful Bidder shall submit an acceptable substitute. Bidder shall further indicate that Bidder's Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluation Bids and making the contract award.

B. If apparent Successful Bidder declines to make any such substitution, Owner may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other persons and organizations. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder. Any Subcontractor, Supplier, other person or organization listed and to whom Owner or Engineer does not make written objection prior to the giving of the

Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 7.06 of the General

Conditions.

C. No Contractor shall be required to employ any Subcontractor, Supplier, other person or organization against whom Contractor has reasonable objection.

1.13 PREPARATION OF BID

A. The Bid form is included with the Bidding Documents; additional copies may be obtained from

Engineer (or the Issuing Office).

B. All blanks on the Bid form must be completed by printing in black ink, by typewriter, or by word processor.

C. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of legal authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

INSTRUCTIONS TO BIDDERS PAGE 5 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

D. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

E. All names must be typed or printed in black ink below the signature.

F. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid form).

G. The postal address, an email address, and a telephone number for communications regarding the Bid must be shown.

H. Evidence of authority to conduct business as an out-of-state corporation in the state where the Work is to be performed shall be provided in accordance with Article 1.3 of this Section. Contractor license number must be shown.

1.14 SUBMITTAL OF BIDS

A. Bids shall be submitted on the prescribed Bid form, provided with the Bidding Documents, at the time and place indicated in Section 001116 “Invitation to Bid.”

B. Bid shall be enclosed in an opaque sealed envelope, marked with the Project title as indicated on the

Drawings and the name and address of Bidder, and accompanied by the Bid security and other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it as well as the Bidder’s name, address, Contractor’s NC license number, the name of the project for which the bid is submitted, and the date and time of opening.

C. All Bids must carry the Contractor’s North Carolina License Number. The Contractor’s North

Carolina License Number must be placed on the face of the envelope containing the Bid.

D. All Bids must be accompanied by a certified check or a Bidder’s Bond in the amount of 5 percent of the total Bid made payable to the Owner.

1.15 BASIS OF BID AND EVALUATION OF BID

A. Unit Price:

1. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

2. The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price Bid for the item. The final quantities and Contract

Price will be determined in accordance with paragraph 13.03 of the General Conditions.

3. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

B. The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph 13.02 of the General Conditions.

INSTRUCTIONS TO BIDDERS PAGE 6 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

1.16 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by an appropriate document duly executed in the manner that a

Bid must be executed and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. Bids may be modified in any way that is legally acceptable in the State where the Project is located.

B. If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

1.17 OPENING OF BIDS

A. Bids will be opened and (unless obviously non-responsive) read aloud publicly at the place where

Bids are to be submitted. An abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids.

1.18 BIDS TO REMAIN SUBJECT TO ACCEPTANCE

A. All Bids will remain subject to acceptance for the time period specified for Notice of Award, but

Owner may, in sole discretion, release any Bid and return the Bid security prior to that date.

1.19 AWARD OF CONTRACT

A. Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any

Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by Owner. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

B. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

C. Any or all bids will be rejected if Owner has reason to believe that collusion exists among the

Bidders.

D. The following are some of the causes which shall be considered as sufficient for the disqualification of a Bidder and the rejection of his Bid:

1. More than one bid for the same work from an individual, firm, or corporation. (This does not apply to subcontractors.)

2. Poor performance in the execution of work under previous contracts whether for this Owner or otherwise.

3. For being in arrears on existing contracts, in litigation with the Owner, or having defaulted on a previous contract.

4. Lack of competency as revealed by financial statement, experience, and equipment.

INSTRUCTIONS TO BIDDERS PAGE 7 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

E. In evaluating Bids, Owner will consider the qualifications of Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid form or prior to the Notice of Award.

F. Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of

Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the

General Conditions. Owner also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incor-poration in the Work when such data is required to be submitted prior to the Notice of Award.

G. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed

Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

H. In making the Contract Award, the Owner shall take into consideration:

1. Total base bid price.

2. The price for each alternate that will be added to or deleted from the base bid if Owner selects the alternate.

3. Magnitude of exceptions (if any).

4. Bidder’s technical, financial, or other qualifications.

5. Bidder’s demonstrated record for successful completion of similar projects within allocated time.

6. Percentage of work to be executed by the Bidder himself. Preference will be given to the

Bidder who intends to perform the greatest percentage of work with personnel in its direct employment.

I. If the Contract is to be awarded, it will be awarded to responsible Bidder submitting the lowest responsive Bid.

J. If the amount of all Bids received by the Owner in response to any invitation to Bid or solicitation of

Bids exceeds allocated or budgeted funds of the Owner available for the procurement, the Owner may, in its discretion, elect to negotiate an adjustment of the Bid price with the lowest responsible

Bidder in order to bring the amount Bid within the available funds of the Owner.

1. In determining whether to undertake any such negotiations, the Owner shall take into account the time required for completion of the Contract Work by the Bidder, and the feasibility of resolicitation of Bids generally or a reduction in the terms and specifications of the procurement.

2. In negotiating an adjustment of the Bid price under these procedures, the Owner may also negotiate changes in the work, specifications, and Bid requirements to the extent necessary to bring the Bid within the amount of available funds, provided that such adjustments in the sole discretion of the Owner do not materially alter the terms of the procurement or result in substantial competitive disadvantages to other Bidders and offerers.

3. The Owner shall have the right at any time to terminate negotiations with any Bidder and to reject all Bids or proposals.

4. In any case in which the Owner undertakes to negotiate with the lowest responsible Bidder pursuant to these procedures, all other Bids and offers shall be deemed rejected.

K. If the contract is to be awarded, Owner will give Successful Bidder a Notice of Award 60 days after the day of the Bid opening. No other act of Owner or others will constitute acceptance of a Bid.

INSTRUCTIONS TO BIDDERS PAGE 8 OF 8

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\002113 Instructions to Bidders - ALL.docx SECTION 002113

1.20 CONTRACT SECURITY AND INSURANCE

A. Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth

Owner’s requirements as to performance and payment Bonds and insurance. When the Successful

Bidder delivers the executed Agreement to Owner, it must be accompanied by such Bonds and insurance.

1.21 SIGNING OF AGREEMENT

A. When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement. Within fifteen (15) days thereafter, Contractor shall sign and deliver the required number of counterparts of the Agreement to Owner with the required Bonds, Certificates of Insurance, and Escrow Agreement, if required by law.

Within ten (10) days thereafter, Owner shall deliver one fully signed counterpart to Contractor.

1.22 SALES AND USE TAXES

A. Contractor shall pay all sales, consumer, use, and other similar taxes required to be paid by

Contractor in accordance with the Laws and Regulations of the place of the Project which are applicable during the performance of the Work.

1.23 RETAINAGE

A. Provisions concerning retainage and Contractor's rights to deposit securities in lieu of retainage are set forth in the Agreement.

1.24 DEFINITION OF ALTERNATES – NOT USED

1.25 CONTRACTS TO BE ASSIGNED – NOT USED

1.26 FUNDING AGENCY REQUIREMENTS

A. The Contract awarded under the Invitation to Bid is expected to be funded in part from the North

Carolina Department of Commerce Community Development Block Grant (CDBG). CDBG requirements are included in Section “Instructions to Bidders,” Section “Supplementary Conditions,” and Section “Exhibits” and are a condition of this Contract.

BID FORM PAGE 1 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

SECTION 004113 – BID FORM

PART 1 – GENERAL

1.1 PROJECT/CONTRACT IDENTIFICATION

1.2 THIS BID IS SUBMITTED TO

P.O. Drawer 10

30 Park Square

Attn: Katie Parlier herein after referred to as Owner

1.3 ENTER INTO AGREEMENT

A. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid Price and within the Bid Times indicated in this

Bid and in accordance with the other terms and conditions of the Contract Documents.

1.4 BIDDER ACCEPT

A. Bidder accepts all of the terms and conditions of Section 001116 “Invitation to Bid” and Section

002113 “Instructions to Bidders” including without limitation those dealing with the disposition of

Bid security. This Bid will remain subject to acceptance for the period specified for Notice of Award after the day of Bid opening. Bidder will sign and deliver the required number of counterparts of the

Agreement with the Bonds and other documents required by the Bidding Requirements within

15 days after the date of Owner's Notice of Award.

1.5 BIDDER'S REPRESENTATIONS

A. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:

1. Bidder has examined and carefully studied the Bidding Documents and the following Addenda receipt of all, which is hereby acknowledged:

ADDENDA NUMBER DATE

2. Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance, and furnishing of the Work.

3. Bidder is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, performance, and furnishing of the Work.

BID FORM PAGE 2 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

4. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical

Data in such reports and drawings.

5. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by

Bidder; and (3) Bidder’s safety precautions and programs.

6. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding

Documents.

7. Bidder acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Bidding Documents with respect to Underground Facilities at or contiguous to the site.

8. Bidder is aware of the general nature of the Work to be performed by Owner and others at the site that relates to Work for which this Bid is submitted as indicated in the Contract

Documents. Bidder acknowledges the requirement to maintain existing operations of the facility during all phases of construction.

9. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies, and data with the Contract

Documents.

10. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies in the Contract Documents and the written resolution thereof by Engineer is acceptable to

Bidder, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted.

a. Where conflicts, errors, ambiguities or discrepancies have been discovered in or between

Contract Documents and/or other related documents, and where said conflicts, etc., have not been resolved through the interpretations or clarifications by Engineer as described in

Section 002113 “Instructions to Bidders,” because of insufficient time or otherwise, Bidder has included in the Bid the greater quantity or better quality of Work, or compliance with the more stringent requirement resulting in a greater cost.

11. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

BID FORM PAGE 3 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

1.6 BIDDER’S CERTIFICATION

A. Bidder certifies that:

1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid.

3. Bidder has not solicited or induced any individual or entity to refrain from bidding.

4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph:

a. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process.

b. “Fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition.

c. “Collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels.

d. “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.

PART 2 – BID

2.1 BASE BID PRICE

A. Base Bid

1. The Base Bid Schedule summarizes the corresponding Unit Price and Extended Total Price for each Bid Item. Bidder acknowledges that the Extended Total Price shall be full compensation for all Base Bid Work complete, as described for each scheduled Bid Item.

B. Bidder hereby agrees to perform all Work as described in the Specifications and as shown on the

Drawings of these Contract Documents, complete for the following Total Base Bid price indicated in the following Base Bid Schedule:

BID FORM PAGE 4 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

BASE BID SCHEDULE

WATER SYSTEM IMPROVEMENTS

Item No. Description Unit Estimated

Quantity Unit Price Extended Total Price

0.01 Bonds, Insurance, and Mobilization LS 1

1.01 8 IN Water Main and Fittings LF 5,226

1.02 8 IN Gate Valve and Box EA 10

1.03 Fire Hydrant Assembly EA 10

1.04 Air Release Assembly EA 4

1.05 Connect to Existing 6 IN Water Main EA 5

1.06 Connect to Existing 8 IN Water Main EA 1

1.07 Connect to Existing 12 IN Water Main EA 1

1.08 Concrete Piers (Set of 2) EA 3

1.09 Reconnect Water Existing Service, Same Side EA 32

1.10 Reconnect Water Existing Service, Opposite Side EA 38

1.11 8" SDR26 PVC Sanitary Sewer Pipe LF 4,829

1.12 Sanitary Sewer Lateral Replacement EA 55

1.13 Manhole Base (4' diameter) EA 32

1.14 Manhole Riser Section (4' diameter) VLF 58

1.15 Manhole Base (5' diameter) EA 1

1.16 Manhole Riser Section (5' diameter) VLF 5

1.17 Manhole Frame and Cover - Watertight (24") EA 32

1.18 Manhole Frame and Cover - Watertight (30") EA 1

1.19 Abandon Manhole EA 13

1.20 Connect to Existing Manhole EA 1

BID FORM PAGE 5 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

WATER SYSTEM IMPROVEMENTS

Item No. Description Unit Estimated

Quantity Unit Price Extended Total Price

1.21 Inside Drop Connection EA 1

1.22

Pavement Restoration (Mill & Overlay of Public Road) - Pearl St LS 1

1.23 Pavement Restoration (Mill & Overlay of Public Road) - Concord Dr LS 1

1.24 Pavement Restoration (Mill & Overlay of Public Road) - Pine St LS 1

1.25 Pavement Restoration (Mill & Overlay of Public Road) - Hill St LS 1

1.26 Pavement Restoration (Mill & Overlay of Public Road) - Falls Ave & Lake St LS 1

1.27 Pavement Restoration (Mill & Overlay of Public Road) – Pine Cone Lane LS 1

1.28 Subgrade Stabilization Stone TON 100

TOTAL BASE BID $ .00

TOTAL BASE BID (in words):

C. Bidder acknowledges that:

1. Final payment will be based on the Total Base Bid Price as adjusted for any alternate or combination of alternates selected by the Owner and any approved additions or deductions to the Contract.

2. Each Bid Unit Price includes an amount considered by Bidder to be adequate to cover

Contractor’s overhead and profit for each separately identified item.

3. Estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

4. The Bid Unit Prices will become a part of the Agreement.

2.2 COMPLETION

A. Bidder agrees that all Work will be completed as specified in the Agreement.

B. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the times specified.

BID FORM PAGE 6 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

2.3 MAJOR EQUIPMENT AND SYSTEMS SUPPLIERS – NOT USED

2.4 SUBSTITUTIONS FOR MAJOR EQUIPMENT AND SYSTEMS – NOT USED

2.5 SCHEDULE OF PROPOSED MAJOR EQUIPMENT AND SYSTEMS SUPPLIERS – NOT USED

2.6 ESCROW ACCOUNT OPTION

A. Bidder may elect to use an escrow account procedure for utilization of the following options:

retainage funds and must acknowledge his intention by checking one of the following:

1. Yes, an escrow account will be used for retainage funds.

2. No, an escrow account will not be used for retainage funds.

B. If no item is checked above, then Item 2.6-A.2 will be assumed.

2.7 ATTACHED DOCUMENTS

A. The following documents are submitted with and made a condition of this Bid:

1. Required Bid security.

2. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time of acceptance of the Bids (State Corporation Commission Number)

3. North Carolina Contractor’s License Number or evidence of Bidder’s ability to obtain a North

Carolina Contractor’s License and a covenant by Bidder to obtain said license within the time for acceptance of Bids.

4. Contractor’s policy of Non-Discrimination

5. Contractor’s Policy of a Drug-Free Workplace

6. Supporting Documentation

B. The following documents shall be submitted by the apparent low bidder within five business days of the bid opening to the Engineer.

1. List of Project References

2. List of Proposed Subcontractors

3. List of Proposed Suppliers

2.8 ADDRESS FOR COMMUNICATIONS

A. Communications concerning this Bid shall be addressed to:

BID FORM PAGE 7 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

2.9 DEFINED TERMS

A. Terms used in this Bid which are defined in the General Conditions or Instructions will have the meanings indicated in the General Conditions or Instructions.

BID FORM PAGE 8 OF 9

\\cha-llp.com\proj\ProjectSpecs\087496.000\Final\Bid Ready\Division 00 - Front end\004113 Bid Form - ALL.docx SECTION 004113

SUBMITTED on ____________________________, 20_____

Registered North Carolina Contractor No. ____________________

If Bidder is:

An Individual

By (SEAL)

Doing business as:

Business address:

Phone No.:

A Corporation

(Corporation Name)

(State of Incorporation)

(Name of person authorized to sign)

Title

(Corporate Seal)

Attest

(Secretary)

Phone Number:

(I…