GRAND HAVEN AREA PUBLIC SCHOOLS V2.docx

GRAND HAVEN AREA PUBLIC SCHOOLS

ADVERTISEMENT FOR BID

POTABLE WATER PFAS TREATMENT SYSTEM

BID PROPOSAL

Sealed bids, for Grand Haven Area Public Schools (Owner), Potable Water PFAS Treatment System, will be received at Grand Haven Area Public Schools, Education Service Center, 1415 Beechtree St., Grand Haven, Michigan 49417 by Wednesday, July 10, 2019 at 2:00 p.m. local time. Bids received after this time will be neither considered nor opened.

All proposals received by the time and date stated above will be opened and read publicly at 2:00 p.m. local time on Wednesday, July 10, 2019, at 1415 Beechtree St., Grand Haven, Michigan.

Bids may be mailed or delivered to Grand Haven Area Public Schools, 1415 Beechtree St., Grand Haven, MI 49417. Mailed bids must be received prior to the bid due time and date as stated above. Faxed or emailed bids will not be accepted.

In accordance with Section 1267 of the Revised School Code, each bid must be accompanied by a sworn and notarized Familial Disclosure Statement completed by the bidder disclosing any familial relationship between the Owner or any employee of the Bidder and any member of the District’s Board of Education or the Superintendent of the District.

BID DOCUMENTS

The bid documents may be obtained by email to mackayj@ghaps.org.

BID SECURITY

Each bid shall be accompanied by a good and sufficient bid security or Bid Bond in an amount not less than 5% of the bid amount and shall secure the Owner from loss or damage by reason of the withdraw of the bid by a Bidder or failure of the successful Bidder to enter into a contract with the Owner.

INSTRUCTION TO BIDDERS

1. BIDDER REPRESENTATION: Bidders, by presenting a bid, represent they have read and understand the bidding documents to the extent that they relate to the work for which the bid is submitted, and the bid is made in accordance with the documents.

A site visit is not required. Bidders may request a site by contacting Jason MacKay:

Jason MacKay Director of Operations

(616) 850-5120 mackayj@ghaps.org

Submitted bids shall be based upon materials, equipment, and systems required by the bidding documents without exception, unless noted in the bid proposal.

2. BIDDER QUALIFICATIONS: If requested, the Bidder shall submit to the Owner a properly executed contractor’s qualification statement 5 days prior to receipt of proposals.

Requested materials may include the following:

· Bidder performance record;

· A current list of work in process;

· A list of equipment available for use on project;

· Manpower available for project.

3. After the time and date of receipt of bids, a bid may not be modified, withdrawn, or canceled by the Bidder for a period of sixty (60) days.

4. Interpretations, corrections, and changes of the bidding documents will be made by addendum only. Grand Haven Area Public Schools will not be held responsible for any other interpretations, corrections, or changes, and oral communications will not be considered binding.

BIDDING PROCEDURE:

A. Bids shall be submitted on the Bid Proposal Form included within the bidding documents. Copies of form can be made by the bidder.

1. All blanks on the forms shall be typewritten or in ink.

2. Bid proposal must be signed by the Bidder with full name and address.

3. Bids will be due on or before 2:00 p.m., July 10, 2019.

4. All bids received after the bid due date and time will be rejected.

5. A Bid Bond, issued by an approved bonding company, payable to the Owner in the amount equal to five percent (5%) of the base bid shall be submitted with the proposal, the form is provided.

6. The materials, products, and equipment described in the Bidding Document establish a standard of required function, appearance, and quality to be met by any proposed substitution. Substitutions shall be requested in writing no later than five (5) days before bids are due. The burden of proof of merit of the proposed substitution rest solely on the Bidder. If accepted, the substitution shall be included in an addendum and the decision by the Owner shall be final.

CONSIDERATION OF BIDS:

A. Unless indicated otherwise in the advertisement or invitation to bid, the properly identified bids, received on time, will be opened publicly and read aloud.

B. The Bidder acknowledges the right of the Owner to reject any and all bids and to waive any informality or irregularity in any bid received. In addition, the Bidder recognizes the right of the Owner to reject a bid if the Bidder failed to submit the bidding documents by the date required, or if the bid is in any way incomplete or irregular.

After the Owner has awarded the Potable Water PFAS Treatment System Bid, they will send a notice of award to the successful Bidder.

INSURANCE REQUIREMENTS

LIABILITY

The Contractor shall and does assume liability under the terms of Workman’s Compensation Law of the State of Michigan.

a) Contractors assume all liability for injury to persons or damage to or loss of property of Contractor, his agent, or employees.

b) Corporation arising in any way directly or indirectly out of the performance of the Contract whether or not such injury, damage, or loss is due to the negligence of the Contractor, its agent, or employees. This foregoing assumption of liability by Contractor shall include, without limiting the generality to the forgoing, any injury, damage, or loss

1) arising out of negligence to Contractor

2) arising out of the joint or combined negligence of Contractor and Owner.

3) arising out of negligence of a third party or parties and Contractor, or

4) without limiting in any way, the forgoing, arising in any way directly or indirectly out of the conduct or occurrence not fully limited to the separate sole negligence of the owner as proven by Contractor or third party.

Should the Owner or employee of Owner be made a party to any suit or proceeding, even though such suit or proceeding is groundless, false or fraudulent, arising out of injury, damage or loss for which the Contractor assumes liability under his Contract, and save harmless the Owner, or employees, from all liability loss, expenses, judgments (including interest there on), including Attorney’s fees.

Contractor shall be an independent Contractor and not an agent, servant, or employee of Owner; Contractor assumes full responsibility for compliance with any all Federal, State or municipal laws, ordinances, and regulations.

INSURANCE

Unless otherwise specified, the Contractor shall, after notice of award, secure and maintain policies of insurance satisfactory to the Owner covering the liabilities assumed above in the following minimum amounts:

General Liability

Including Contractual Liability

Workers Compensation

Automobile $1,000,000

Owned, Hired, and Non-Ownership

Umbrella or Excess Liability $2,000,000

The Contractor agrees to file with the Owner before start of project, copies of policies of each insurance which shall contain by endorsements, the specific liabilities assumed above, together with certificates of insurance which shall contain a provision that shall not change in the amount of said insurance or termination thereof, shall take place without previous ten day written notice to Owner and its written consent to such change of termination.

FAMILIAL DISCLOSURE STATEMENT

(Must be completed for bid/proposal to be considered)

In accordance with Section 1267 of the Revised School code, this bid must be accompanied by a sworn and notarized statement disclosing any familial relationship between the Owner or any employee of the Bidder and any member of the District’s Board of Education or Superintendent of the District.

_____ No, there is not a familial relationship between the Owner or any employee of the bidder and any member of the District’s Board of Education or Superintendent of the District.

_____ Yes, there is a familial relationship between the Owner or an employee of the Bidder and a member of the District’s Board of Education or Superintendent of the District. The person(s) and relationship are as follows:

Bidder

Board of Education or Superintendent

Subscribed and sworn this _________day of _____________________, 2019.

In the county of ________________________, State of ___________________________

By _______________________________

My commission expires on: _______________________________ Seal or stamp:

PRICING

A. Totaled bid category prices are to be entered on the Bid Proposal Form. All pricing is to include unit cost, freight, delivery, and installation. In all cases Bidder must observe the established Bid Proposal Form for bidding.

B. Pricing shall include the receiving of furnishings and installation at job site(s).

ORDER DELETIONS

A. Owner reserves the right to add or deduct item quantities from the original specifications, up to 20% of the original quantities without any effect on the unit prices submitted for a period of 12 months.

TAXES

The Owner is a federally constituted government body and is not subjected to Michigan State or Federal excise taxes.

GENERAL CONDITIONS

1. OWNER RESPONSIBILITIES

A. The Owner is defined as:

Grand Haven Area Public Schools Attn: Jason MacKay 1415 Beechtree St.

Grand Haven, MI 49417

B. Owner will clear area prior to installation.

C. The Owner’s representative will contract separately and coordinate work by mechanical and electrical contractors.

D. The Owner shall conduct a final inspection of all equipment installed to assure that all items meet specifications, are in new and undamaged condition, are assembled or installed properly, and placed in their properly designated locations.

2. CONTRACTOR RESPONSIBILITIES

A. The Contractor is defined as:

1. The Bidder(s) awarded the contract(s) to provide, manufacture, deliver and install, and test water treatment equipment at the project location(s) detailed in Instructions to Bidders.

B. INSTALLATION

1. The Contractor can identify one person from his installation crew, acceptable to Owner, who shall act as liaison with the Owner or Owner’s Representative. This person shall have the authority to direct installation changes/modifications.

2. The Contractor shall provide a complete system. This includes all ancillary materials, devices, and components to produce a fully functional treatment system.

3. The Bidder is responsible for removing from the project all the waste materials and rubbish resulting from operations and installation activities including all packing cartons and debris. Removal is to occur daily.

4. The Contractor shall provide an adequate number of qualified, experienced installers, in harmony with other works at the site.

5. The Contractor shall be responsible for final cleaning of all equipment items installed by their crew. All Protective materials shall be removed, all surfaces cleaned of dirt, smears, fingerprints, etc. All items are to be prepared for final acceptance by Owner.

3. DELIVERY AND INSTALLATION SCHEDULES

A. Delivery will occur on or before August 7, 2019, between 8:00 a.m. – 3:00 p.m.

B. Installation of the treatment system, with the exception of testing, will be completed on August 8, 2019. Owner will schedule a mechanical contractor to make the final connection to the water distribution system on August 8, 2019. Owner will arrange for the system to be disinfected with chlorine immediately after the final mechanical connections are made, presumably on August 9, 2019.

C. Testing of the water treatment system will commence on August 12, 2019.

D. The Contractor shall work with the Owner and its representative to establish production and delivery schedules in keeping with dates set above.

E. It is the Contractor’s responsibility to receive equipment delivered to the job site(s) at the time of installation.

4. DAMAGE TO EQUIPMENT

A. The Manufacturer/Contractor is responsible for all damages and losses until the installation has been completed and accepted by the Owner. The Owner will judge the damage.

B. Damaged or defective equipment shall be replaced and/or repaired at no cost to the Owner.

C. Contractor shall provide all protection necessary to other room contents.

5. WARRANTIES

A. The Contractor shall provide written documentation from the Manufacturer, which guarantees items against defects in materials, manufacture and workmanship, for a period of one (1) year from the day of project completion and Owner acceptance. Upon notification from the Owner, the Contractor or Manufacturer shall, by repair, replacement, or otherwise, place the item in a condition satisfactory to the Owner in every respect. Usual wear and tear and results of Owner’s accidents are exempted from the requirements of this guarantee. Everything required to fulfill this guarantee shall be done without additional cost to the Owner. The products or workmanship of any subcontractor are to be covered in the primary Manufacturer’s guarantee.

B. The following shall be considered defects, without being limited thereto:

1. Leaks, rust/corrosion, and/or staining of equipment exterior.

2. Operational failures, and inoperable valves and gauges.

3. Unintended bypass of treatment equipment.

SCOPE OF WORK

SITE LOCATION:

Robinson Elementary School 11801 120th Avenue Grand Haven, MI 49417

BID CATEGORIES:

BASE BID

ITEM: PFAS Water Treatment System

A. Bidder is to provide pricing for a complete water treatment system for removal of PFAS for an existing non-community public water supply system.

B. Provide a complete, fully-functioning, treatment system.

1. Provide all equipment, vessels, piping, ports, gauges, supports, materials, and supplies necessary to supply and install the water treatment system.

2. Provide a technician to direct installation and testing of the treatment system. Owner will provide mechanical and electrical contractors to install Bidder’s equipment under Bidder’s direction. Owner will provide analytical testing support.

3. Installation of virgin carbon, of the type specified below, in all vessels. This includes backwashing the media, if necessary, and collection of the backwash water.

4. Proper disposal of the backwash water offsite. This includes any necessary waste characterization sampling and analytical, and manifest preparation.

5. Provide a complete operations and maintenance (O&M) manual.

a) Include Manufacturer’s information on all equipment.

b) Include warrantees and certifications.

c) Provide narrative on system operation, troubleshooting, and routine maintenance.

d) Provide part numbers for equipment and contact information for replacement parts.

e) Provide a minimum of one day of onsite training for Owner’s staff and five years of remote technical assistance.

C. The following sections provide the minimum design and system requirements. Any items not described but necessary for the water treatment system to function as intended, and to be properly maintained and monitored, shall be included by the Bidder as part of the base bid.

D. Include in the base bid, a one-year supply of replacement parts. This includes all parts reasonably anticipated to be needed during the first year of operation such as gaskets, o-rings, filter elements, and UV lamps. A minimum of one set of replacement lamps will be required for each UV disinfection system provided. This does not include replacement carbon media.

E. Include the cost for one media exchange event.

1. Provide all labor, equipment, materials, supplies, and tools to remove spent media from the lead carbon adsorbers.

2. Installation of virgin carbon, of the type specified below, in the emptied vessels. This includes backwashing the media, if necessary, and collection of the backwash water.

3. Proper disposal of the spent media and backwash water offsite. This includes any necessary waste characterization sampling and analytical, and manifest preparation.

DESIGN PARAMETERS

A. Flow

1. Average: 35 gallons per minute (gpm)

2. Maximum: 40 gpm

B. Pressure

1. Inlet: 40 pounds per square inch gauge (psig)

2. Outlet: 40 psig

3. Provide booster pump to maintain a minimum of 40 psig at the outlet.

C. Piping

1. Two-inch diameter minimum.

2. NSF 61 certified

3. Male threaded piping provided for connection of inlet and outlet.

D. Water Chemistry

1. Alkalinity = 170 mg/l

2. Iron = 0.047 mg/l

3. Nitrates = 0.29 mg/l

4. Manganese = 0.099 mg/l

5. Sulfates = 16 mg/l

6. Total Hardness = 270 mg/l

7. Chlorides = 220 mg/l

8. pH = 6.95

9. PFOS = 0.058 to 0.101 µg/l

10. PFBS = 0.014 to 0.032 µg/l

11. PFOA = 0.008 to 0.009 µg/l

12. PFHxS = 0.020 to 0.032 µg/l

13. PFHxA = 0.003 µg/l

14. Note: No other perfluorinated chemicals have been detected to date.

E. Treatment Goals

1. Must consistently reduce combined concentration of PFOS plus PFOA below 0.070 µg/l.

2. The goal is to reduce the concentrations of all perfluorinated chemical constituents below 0.005 µg/l.

MAJOR COMPONENTS

MISCELLANEOUS COMPONENTS

A. All specified and necessary piping connections, gauges, ports, meters, and switches. See Figure 1.

PROVIDE THE FOLLOWING INFORMATION WITH BIDS

A. Equipment model names and numbers.

B. NSF Ratings.

C. Example O&M Manual.

D. Actual quantity of carbon proposed if more than required.

E. Actual dimensions for carbon vessels proposed if different than specified.

F. Drawing depicting configuration and floor space requirements.

1. Available floor space is limited, and a compact configuration is desired.

2. Overall system must fit in an area approximately 8 feet by 10 feet.

G. Minimum height requirement.

WARRANTY: 1 Years for parts and installation.

Total Lump Sum Bid $ ______________________________

GRAND HAVEN AREA PUBLIC SCHOOLS

ADVERTISEMENT FOR BID PROPOSALS

POTABLE WATER PFAS TREATMENT SYSTEM

BID DUE DATE: July 10, 2019 at 2:00 PM

BIDDER’S NAME: _____________________________________________________________________________

STREET ADDRESS: _____________________________________________________________________________

CITY: __________________ STATE: ______________ZIP: _____________________________________________

TELEPHONE: Area Code ( ______) _________________ Cell: __________________________________________

FAX: (______) __________________________________ E-Mail ________________________________________

Taxes: Bid sum includes all applicable taxes, including Michigan Sales Tax.

Performance, Labor & Material (PLM) Bond each in the amount of 100% of all bids exceeding $50,000 (not to be included in base bid).

$_________________________/ Per Thousand

BID SECURITY

Accompanying this Bid, as required by instructions to bidders, is a bid security in the form of (Certified Check/Cashier’s Check/Bidders bond) in the amount of:

__________________________________________ Dollars ($________________________)

Payable to the owner which is agreed, shall be retained as liquidated damages, not as a penalty, by the Owner, if the undersigned fails to execute the contract.

Project Starting Time: July 31, 2019 Working Days to Complete Manpower Committed to Job (Crew Size) Anticipated Final Completion Date: August 16, 2019

AGREEMENT

The undersigned agrees to execute an agreement for work covered by this proposal and bound in the specifications, and in accordance with the general conditions. Document undersigned acknowledges that Owner reserves the right to accept or reject any and all bids without cause, and/or waive informalities in bidding.

FIRM NAME:

BY:

TITLE:

BUSINESS ADDRESS:

DATE:

APPLICATION FOR PAYMENT

The Owner reserves the right to retain ten percent (10%) of the contract amount as a retainer for the final payment.

A final waiver of lien by each supplier and subcontractor showing they have been paid in full. Final payment will not be paid until Owner receives waiver.