GRAND_CANAL_PHASE_IV_-_47TH_AVENUE_TO_23RD_AVENUE_PLANNING_STUDY.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

GRAND CANAL PHASE IV - 47TH AVENUE TO 23RD AVENUE

PLANNING STUDY

PROFESSIONAL SERVICES

OPENGOV ID NO. ST87600149

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant to provide professional services for a planning study and preliminary designs of the Grand Canal multi-use path from 47th Avenue to

23rd Avenue.

This project will utilize federal funds and is subject to the requirements of 49 Code of Federal

Regulations Part 26 and the U.S. Department of Transportation.

Project Description

This is a pre-design planning study to complete preliminary engineering for a continuous active transportation route along the Grand Canal from 47th Avenue to 23rd Avenue.

The study will include environmental documentation, public involvement, preliminary engineering, and preliminary design, resulting in 15% design plans for the preferred concept and a Project

Assessment Report.

The City of Phoenix has been awarded federal funding through the U.S. Department of

Transportation’s (USDOT) Reconnecting Communities Pilot (RCP) Program to conduct a comprehensive planning study for the Grand Canal segment from 47th Avenue to 23rd Avenue.

The study is part of the larger Grand Canalscape multi-use path system, a regional vision for connecting communities along the canal. GC PCH4 is a 3.5-mile active transportation route that will include a shared-use path, recreational amenities, site and safety improvements, signalized pedestrian crossings, and bicycle and pedestrian crossings of two complex barriers at Interstate

17 (I-17) and US-60/BNSF Railway, potentially including grade-separated crossings and connections to surrounding neighborhoods.

Scope of Work

The selected form will need to able to meet the five overall study scope of work items listed below and listed in the 2024 RCP Grant Application:

1. Provide a preferred alternative for a safe, accessible, grade-separated crossing planned at two barrier locations, and connected multiuse path elements along Grand Canal.

• Safe, accessible, grade-separated crossings for two barrier locations:

o Interstate 17 (I-17) o US-60 / BNSF Railways

• Connected multi-use path elements along the Grand Canal o 12 foot wide or greater multi-use path.

o Cross canal pedestrian bridges.

o Connections to on-street bike lanes.

o Connections to surrounding neighborhoods.

o Integrate design guidance from the City of Phoenix Active Transportation Plan.

o Will list anticipated site improvements here

Page | 3 o Will list anticipated safety improvements here i.e. signalized pedestrian crossing treatments o Will list anticipated recreational amenity elements here

2. Stakeholder coordination between various involved agencies including ADOT, SRP, BNSF and other utility providers.

• Initial Site Visits

• Individual Scoping Meetings

• US-60 / BNSF Railways Planning Engagement Workshop for the purpose of

• Interstate 17 (I-17) Planning Engagement Workshop for the purpose of Core Team meetings with stakeholders and city staff Internal City coordination meetings

3. Preliminary engineering including environmental and National Environmental Policy Act

(NEPA) processes.

• Produce 15% design plans of the preferred concept o Active Transportation Crossing of Interstate 17 (I-17) o Active Transportation Crossing of US-60 / BNSF Railways o Connected multi-use path elements along the Grand Canal

• An environmental review for the purposes of leading to a NEPA clearance for the project including coordination with the City of Phoenix Office of Environmental Services and

ADOT Environmental Planning.

4. Community participation, engagement & local involvement throughout planning phases.

• The city is planning to engage one of its On-Call public engagement consultants to provide public outreach services during this study.

• Prepare materials for, attend, and participate in:

o Up to four (4) Community Public meetings o Up to four (4) Public Meeting Preparation Meetings o Up to three (3) Community Walks with Stakeholder Representatives of the

Community.

o Community / Public Pop-Up Site Visits,

5. Explore opportunities for including nature-based landscaping, chilled drinking water fountains, shade-sitting and local art installations along the corridor.

Pre-Submittal Meeting

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A pre-submittal meeting will be held at 1:00 pm, Phoenix time on Tuesday, October 20, 2026, at

Gecko Conference Room, 1034 E Madison St Phoenix, AZ 85034 AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/284935591027902?p=4XhwsmJu0vgR0ahbf4

Meeting ID: 284 935 591 027 902

Passcode: PW9Qf2ks

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing design services for similar projects. Identify projects the submitting firm has completed.

For each project listed, provide:

1. Description of the project including scope and project owner

2. Role of the firm and explain how this relates to the services being solicited

3. Project’s original contract value, final contract value, and reason for variance

4. Project’s start date and completion date

Points Based 200 (19.6% of Total) https://teams.microsoft.com/meet/284935591027902?p=4XhwsmJu0vgR0ahbf4

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2. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner.

B. Role of the team or team members and explain how this relates to the services being solicited.

C. Project’s original contract value, final contract value, and reason for variance.

D. Project’s start date and completion date.

Points Based 200

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3. Project Understanding and Approach

Describe your firm's understanding of the

City's needs for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Provide the following:

1. Describe your firm’s understanding and approach for this project, including important considerations such as project timeframe, design factors, potential challenges, and solutions.

2. Describe the team’s approach to handling conflicting interests and comments from multiple stakeholders. Describe the process the team will take to arrive at a solution in an effective and efficient manner.

Points Based 400 (39.2% of Total)

4. Staffing Information for Key Personnel

Provide the following:

1. Team’s availability and commitment to the project, including subconsultants.

2. Team’s plan to maintain continuity of the proposed services.

3. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles.

Points Based 200

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5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 14 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, October 30, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

Page | 8 o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

Interested teams will submit a Statement of Qualifications (SOQ). The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth in Section 5 above.

The City will select a team based on the SOQ’s received; no formal interviews will be conducted.

The City may conduct a due diligence review on the team receiving the highest evaluation.

The City expects to create a final list of up to three teams for this project. The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 1:00 pm on Tuesday, October 20, Last Date for Questions 4:00 pm on Friday, October 23, Page | 9

SOQs Due 12:00 pm on Friday, October 30, Selection Notification Late November, 2026

Scope Meeting Early December, 2026

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

Federal Requirements

Lobbying and Influencing Federal Employees. No Federal appropriated funds shall be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant and the amendment or modification of any Federal grant. If any funds other than Federal appropriated funds have been paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the Consultant shall complete and submit Standard Form-LLL, “Disclosure of Lobby activities,” in accordance with its instructions.

Trade Restriction. The Consultant and it’s subconsultants, by submission of the Statement of

Qualifications, certifies that it is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); has not knowingly entered into any contract or subcontract for this contract with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; and has not procured any product nor subcontracted for the supply of any product for use on the contract that is produced in a foreign country on said list.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a Consultant or subconsultant who is unable to certify to the above. If the Consultant knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the Project, the Federal Aviation

Administration may direct through the Sponsor cancellation of the contract at no cost to the

Government.

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Further, the Consultant agrees that, if awarded a contract resulting from this solicitation it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The Consultant may rely on the certification of a prospective subconsultant unless it has knowledge that the certification is erroneous.

The Consultant shall provide immediate written notice to the Sponsor if the Consultant learns that its certification or that of a subconsultant was erroneous when submitted or has become erroneous by reason of changed circumstances. The subconsultant agrees to provide written notice to the Consultant if at any time it learns that its certification was erroneous by reason of changed circumstances.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a Consultant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

Debarment, Suspension, Ineligibility and Voluntary Exclusion. The Consultant and its subconsultants, by submission of its Statement of Qualifications (SOQ) certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting its SOQ that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Consultant or any lower tier participant is unable to certify this statement, it shall attach an explanation to its

SOQ.

Federal Affirmative Action Requirements. The Consultant will comply with the federal

Affirmative Action requirements as provided by 14 C.F.R. Part 152, subpart E during the term of the Contract and the Consultant will require its subconsultants to also comply with the federal

Affirmative Action requirements as set out above, and as may be amended. Failure of the

Consultant and its subconsultants to maintain compliance during the term of the Contract, including renewal options, is a material breach and may result in termination of this Contract.

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist, Angela Aguilar Sanchez at (602) 495-8065 to ascertain if a Notification has been issued for this project.

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Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed above) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed above), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

https://phoenix.gov/prr

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Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html