GPR _ ENGINEERING RFP_ EVALUATION CRITERIA _ .pdf

CITY OF OAKWOOD, GEORGIA

2 CFR § 200

REQUEST FOR QUALIFICATIONS/PROPOSALS

ENGINEERING SERVICES

As of Wednesday, May 6, 2026, the City of Oakwood, Georgia, is soliciting Requests for Qualifications (RFQ) from consulting engineering firms with a strong record in successfully assisting local governments plan, apply, and administer various state and federal community, economic development and transportation projects. These include, but are not limited to, Complete Streets multi-modal and alternative transportation infrastructure (sidewalks, pedestrian crossings, streetscapes, signalization, roundabouts), water, sewer, stormwater, downtowns, commercial and industrial areas, recreation areas, and common public spaces in accordance with local and regional plans. Responding firms must be licensed and technically qualified to identify infrastructure deficiencies, prepare project scope/concept design reports, cost estimates, timelines, preliminary and final engineering drawings and design reports. Firms must also provide permitting, bidding, construction administration, inspection and reporting for state and federally funded projects.

Responding firms must have an active System for Award Management (SAM) account, a Unique Entity Identifier (UEI), and cannot be federally debarred.

1) Immediate plans include contracting with a firm that can successfully provide competitive preliminary engineering for an Appalachian Regional Commission (ARC) pre-application due June 19, 2026 and full application due July 10, 2026.

2) The city is currently applying for a Federal Highway Administration (FHWA) U.S.

Department of Transportation (US DOT) Safe Streets for All (SS4A) Planning & Demonstration Grant due May 26, 2026. SS4A award announcements are anticipated during the first quarter of 2027). Upon award notification, a qualified firm will be selected to prepare a citywide Safety Action Plan for all existing and future multi-modal surface transportation needs and goals in accordance with local and regional plans, including the GHMPO Safety Action Plan, Bike and Pedestrian Plan, and Metropolitan Transportation Plans, including the Highlands to Islands Trail.

3) The city also intends to apply for FY 28/FY 29 Community Development Block Grant (CDBG) funds to construct sanitary sewer, sidewalks, storm drainage, curb and gutter, and streetscaping in accordance with, but not limited to, the city’s Vision 2030, 2022 Comprehensive Plan, Downtown Master Plan, including Downtown Design Overlay Standards, and Safety Action Plan, if awarded.

This procurement complies with 2 CFR 200 for Qualifications-Based Selection (QBS) and The Brooks Act (Public Law 92-582) enacted on October 18, 1972. This action is valid for all existing and future state and federal funding opportunities that may arise during June 2026 – June 2029. The selected firm(s) will be required to submit updated Statements of Qualifications, license registrations and Errors & Omissions insurance annually to maintain eligibility during the three-year period. State and federal project experience includes, but is not limited to: the Appalachian Regional Commission (ARC), US Department of Housing and Urban Development (HUD), including all CDBG, Disaster, Housing and Emergency Programs, US Department of Commerce Economic Development Administration (EDA) and National Oceanic and Atmospheric Administration (NOAA), Environmental Protection Agency (EPA), US Department of Agriculture (USDA), Federal Highway Administration (FHWA), Georgia Department of Transportation (DOT), and the Georgia Environmental Finance Authority (GEFA). Other federal agencies include the U.S. Department of the Interior, the Bi-Partisan Infrastructure Law, the Inflation Reduction Act, One Big Beautiful Bill, and all that may be enacted during the three-year period.

2 CFR § 200

REQUEST FOR QUALIFICATIONS/PROPOSALS

ENGINEERING SERVICES

Evaluation and Rating Criteria:

1. Firm history and mission statement;

2. Familiarity with the community

3. Key personnel/qualifications with License Certifications

4. Proposed approach, ability, scope and levels of service

5. Experience with state and federally-funded projects and cost controls

6. Professional References

7. Current workload and ability to provide proposed services

8. Past and current litigation history, including claims, liens, judgments, and rulings

9. Errors & Omissions Insurance Policy

10. Liability Insurance Policies

11. DCA Section 3 Certification Package (completed, signed and notarized)

All contracts are subject to state and federal contract provisions as prescribed by respective funding agencies. HUD projects are covered under the requirements of Section 3 of the HUD Act of 1968, as amended. Section 3 and Minority and Women Business Enterprises are encouraged to apply. The City of Oakwood abides by the following laws and others as they pertain to federally assisted projects: Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b) (2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended. Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

The Statement of Qualification Form, Evaluation Criteria, and DCA Section 3 Certification Package can be accessed at www.cityofoakwood.net/about_oakwood/rfp. This same information will be emailed (read-receipt required) to at least ten (10) engineering consultants and all interested parties. One (1) digital and one (1) hard copy of the proposal are due by 12:00 PM, Monday, June 8, 2026. Proposals received after this date and time will not be considered. The City reserves the right to accept or reject any and all proposals and waive informalities in this process. Please submit all questions via email to Mr. B.R.

White, MPA, City Manager, at brwhite@cityofoakwood.net. Hard copy proposals should be mailed to:

Mr. B.R. White, P.O. Box 99 Oakwood, Georgia 30566

Publication Date: May 6, 2026 Media Outlets Gainesville Times Legal Ad Georgia Procurement Registry Georgia Local Government Marketplace City Website – www.cityofoakwood.net City Hall http://www.cityofoakwood.net/about_oakwood/rfp mailto:brwhite@cityofoakwood.net

2 § CFR 200

CITY OF OAKWOOD, GEORGIA

ENGINEERING RFP

EVALUATION CRITERIA

1. Firm History & Mission Statement

Points Evaluation Criteria 4 15+ years’ experience 3 10-15 years’ experience 2 5-10 years’ experience 1 less than 5 years’ experience

2. Familiarity with the community Points Evaluation Criteria

4 5 or more years or more working with community 3 3 to 4 years working with community 2 2 to 3 years working with community 1 1 year working with community

3. Key personnel/qualifications with License Certifications

3 adequate key personnel and qualifications (licenses included) 2 marginal key personnel and qualifications (licenses included) 1 inadequate key personnel and qualifications (licenses included)

4. Proposed Scope, Ability and Level of Service Proposed

3 adequate scope, ability, level of service and timeliness 2 marginal scope, ability, level of service and timeliness 1 inadequate scope, ability and level of service proposed and timeliness 0 not addressed

5. Experience & References – Federal grants prepared, awarded and managed (list entity, project scope, total project cost, work performed, cost control and references.)

Points Evaluation Criteria

4 15+ awards and positive references 3 10-15 awards and positive references 2 5 – 10 awards and positive references 1 less than 5 awards and positive references

CITY OF OAKWOOD, GEORGIA

ENGINEERING RFP

EVALUATION CRITERIA

5. Current Workload, Proposed Scope, and Ability to provide proposed services for the following projects (include timelines):

7. Errors and Omissions Insurance Policy Points Evaluation Criteria

1 Included 0 Not included

8. Liability Insurance Policy

1 Included 0 Not Included

9. Litigation History and Outcomes

- Subject to discussion and point assignment based on responses

10. DCA Section 3 Documents Complete, Signed and Notarized

2 Included, complete, signed and notarized 1 Included, but incomplete 0 Not included.

11. Section 3 Preference Points Evaluation Criteria 1 Yes, Section 3 Preference is requested and forms are complete.

0 No, Section 3 Preference is not requested.

ENGINEERING

STATEMENT OF QUALIFICATIONS FORM

All information requested is required prior to consideration of any proposal. The undersigned certifies under oath to factual truth and correctness of all information.

1. Firm Name:

2. Address:

3. Primary Contact:

a) Telephone:

b) Email:

4. Business Legal Structure:

a) Years in business in present form:

b) State and Date of Incorporation:

5. System for Award Management (SAM) Account Verification:

6. Unique Entity Identifier Number (UEI):

7. Previous Business Name(s):

Years in operation business under other name(s):

8. Categories for which firm is legally qualified to provide services.

(Include applicable licenses and registrations.)

9. Titles, names, and addresses of all officers:

10. List firms which any present officers may have been associated with as officers during the past five years.

11. Community Familiarity:

12. Key personnel (including qualifications and license) who will be involved on these type projects and respective roles.

13. Experience with federally funded projects. Please provide project name, location, owner, year, total project cost, contract amount, cost control, and nature of firm's responsibility.

14. Proposed approach, ability, scope and levels of service:

15. Current Workload and ability to provide services for each of the following projects (include timelines):

i Prepare a preliminary engineering report (PER) for a potential Appalachian Regional Commission (ARC) application. The Final PER must be completed no later than June 30, 2026 for the July 10, 2026 deadline.

ii. The city is currently applying for a Federal Highway Administration (FHWA) U.S.

Department of Transportation (US DOT) Safe Streets for All (SS4A) Planning & Demonstration Grant due May 26, 2026. SS4A award announcements are anticipated during the first quarter of 2027). Upon grant award notification, a qualified firm will be selected to prepare a citywide Safety Action Plan for all existing and future multi-modal surface transportation needs and goals in accordance with local and regional plans, including the GHMPO Safety Action Plan, Bike and Pedestrian Plan, and Metropolitan Transportation Plans, including the Highlands to Islands Trail.

iii. The city also intends to apply for FY 28/FY 29 Community Development Block Grant (CDBG) funds to construct sanitary sewer, sidewalks, storm drainage, curb and gutter, and streetscaping in accordance with, but not limited to, the city’s Vision 2030, 2022 Comprehensive Plan, Downtown Master Plan, including Downtown Design Overlay Standards, and Safety Action Plan, if awarded.

16. List at least three professional references for the firm (include email and phone number).

17. Errors & Omissions Insurance Policy

18. Liability Insurance Policy

19. Has your firm defaulted on a contract or failed to complete any work awarded, or been involved in work related litigation?

_____ YES. If yes, please explain:

_____ NO

20. Is the DCA Section 3 Certification Package Completed, Signed, Notarized and attached?

_____YES

_____NO

21. Are you claiming Section 3 preference?

_____YES

_____NO

22. Certifying that: _____________________(Name) being sworn deposes and says that he/she is the

____________ (Title) of (Name of Firm) and that answers to the foregoing questions and all statements herein contained are true and correct.

Subscribed and sworn before me this ____ day of ________, 2026.

NOTARY PUBLIC SIGNATURE

My Commission Expires:_____________________

(NOTARY SEAL)