Govt Response CRM Posted 12 Aug 22.xlsx

XLSX spreadsheet 30 KB Posted Aug 12, 2022

Attached to: RESPONSES TO INDUSTRY DRAFT RFP QUESTIONS_ CONSOLIDATED (CCS-C) SUSTAINMENT & RESILIENCY (C-SAR)
Solicitation number: Not on record
Issued by: Department of the Air Force Space Command Space and Missile Systems Center

View the file

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Sheet1

ITEM #	DOCUMENT/SOURCE	SECTION #	PAGE #	REF #	QUESTION/COMMENT	GOVERNMENT RESPONSE
1	Multiple Documents	Multiple	Multiple	Multiple	Update Base and Option periods as applicable prior to Final RFP release.	The governemnt clarifies Base and Option Period dates as follows: Base Ordering Period is 1 Dec 2023 – 30 Nov 2028, Option Ordering Period 1 is 1 Dec 2028 – 30 Nov 2031, and 6 Month Option (IAW FAR 52.217-8) is 1 Dec 2031 – 31 May 2032. The Final CSAR RFP will reflect these clarifications.

2	Final DRAFT C-SAR IDIQ Solicitation.pdf	All	Multiple	Multiple	Update Solicitation to incorporate/include most current versions of the exhibits and attachments	IDIQ Attachment 1 date is correct in the IDIQ Solicitation as stated of 12 May 22; IDIQ IDIQ Attachment 13 date is correct in the IDIQ Solicitation as stated of 8 Apr 22; IDIQ Attachment 16 date is correct in the IDIQ Solicitation as stated of 14 Apr 22. Section J, List of Attachments, of the IDIQ Solicitation will be updated in Final RFP release to reflect those correct IDIQ Attachment dates, as well as page count. Attachment 3 uploaded on beta.SAM that was not in the DRAFT RFP previously posted on beta.SAM. The IDIQ Solicitation DD 254 is currently being developed by the government and will be posted to beta.SAM as soon as the government is able to.
3	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	Multiple	Multiple	Multiple	For multiple requirements, primarily those related to outages and meetings, performance thresholds are expressed with an approximate number while the corresponding Assessment Method/Rating in Appendix B is absolute (met/did not meet). Recommend re-wording requirements and/or assessment ratings to clarify what constitutes success or failure.	Approximate numbers are estimates and provided to help offerors formulate proposals.
4	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.2	10	STD #2	Assigning a specific number for outages or operational issues is not recommended.	Approximate numbers are estimates and provided to help offerors formulate proposals.
5	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.3.3	12	N/A	Assigning a specific number for communication issues is not recommended.	Approximate numbers are estimates and provided to help offerors formulate proposals.
6	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.2	10	STD #5	Do IMDS jobs include the sustainment requests and outages referenced in STDs #1 and #2? Please clarify how the specified quantities are related.

Related: Are the communication link events included in the IMDS jobs referenced in 3.2.1 STD #5? STD #1 is not part of STD #5. STD #2 is. Comm link trouble shooting in 3.3.3 is part of the 1000 IMDS jobs in STD #5.

Approximate numbers are estimates and provided to help offerors formulate proposals.

7	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.4.8	13	STDs #1, #3	Please clarify the difference between configuration management (STD #1) meetings and configuration (STD #3) meetings.	Edited STD #3 to state "configuration management".
8	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.7.4	20	N/A	Are the 500 cybersecurity patches included as part of the 900 CRs specified in 3.5.4?	Approximate numbers are estimates and provided to help offerors formulate proposals.

Cybersecurity patches are part of the 900 CRs specified in 3.5.4.

9	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.7.6	21	STD #8	Recommended rewording: Evaluate all findings discovered from scans, testing or operations IAW Section 3.7.5 of this PWS, and generate appropriate CRs for corrective actions as determined by the Cybersecurity Working Group.	Approximate numbers are estimates and provided to help offerors formulate proposals.
10	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.3.2	12	STD#3, 4	Recommend allocation of this standard to CDRL A006	Final RFP will have a CDRL for this - using DID DI-MGMT-82274, perhaps with minor tailoring.
11	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.1.7	6	N/A	CDRL A006 Technical Data Report is listed as an associated CDRL. This CDRL reports technical information, not cost.	Title is called Technical Data Report because of the DID. However, content is all CSDR related.
12	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.4.5	14	CDRL	Question: Section references both email delivery and under the CDRL, B032 ECPs.	Edited CDRLs as "N/A".
13	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.4.8	15	STD#5	Question: Will there be a need for Classified CWGs? If so, at what classification level?	Yes. There is a need for classified meetings (including the CWG) up TS/SCI. However, the contractor will need the ability to host meetings up to just the Secret level. Edited the IDIQ PWS to include hosting Secret meetings.
14	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	3.7.6	21	STD#4	This activity is preformed by the government, not the contractor.	Government will provide the contractor with the appropriate permissions. The contractor must meet 8570 requirements.
15	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	CDRL List	26	CDRL List	In the CDRL List A009 and B031 have the same title but reference different PWS sections.	CDRL A009 is part of CLIN X001 which if FFP. CDRL B031 is part of CLIN X003 which is CPFF. Separate CDRLs will be submitted under each CLIN.
16	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	CDRL List	26	CDRL List	Recommendation: Section 3.9.2 states that CDRL B017, Government Property Inventory Report is required.

The CDRL List within this document identifies B017 as the Software Product Specification (SPS).	Edited to state "B031".
	17	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	Appendix B	39	App B3.5	Question: Far right column, under Assessment - *Based on an estimated 150 errors per year". Unsure where the 150 number is derived?	Approximate numbers are estimates and provided to help offerors formulate proposals.
	18	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	CDRL List	26	CDRL List	In the CDRL List A012 and B032 have the same title but reference different PWS sections	CDRL A012 is part of CLIN X001 which if FFP. CDRL B032 is part of CLIN X003 which is CPFF. Separate ECPs/CCPs will be submitted under each CLIN.
	19	Section L	4.1	7	N/A	Table specifies Subfactor 3 as Management Processes. Section 4.1.1.3 identifies Subfactor 3 as Transition Processes.	Edited Table.
	20	Section L	3	5	N/A	Section L does not specify a font size for graphics	Government agrees to 8 pt font size for Section L graphics.
	21	Section L	4.2	9	N/A	When will updated Section L with complete Cost Volume instructions be available	Updated Section L uploaded to beta.SAM.
	22	ATCH 3_C-SAR TASK ORDER_Mission Essential Tasks	N/A	1	N/A	Recommend the addition of Section 3.7 Cybersecurity Engineering Support to the list of Mission Essential Tasks.	Edited ATCH 3 to include 3.7 Cybersecurity Engineering.
	23	beta SAM Special Notice DRAFT RFP Posting	Special Notice Block 13 Description	N/A	N/A	The planned PoP start (as of right now) is 1 Dec 2023 instead of 1 Jan 2024. Normal CPASC sustainment would end on 30 Nov 2023.	PoP start date clarified as being 1 Dec 2023.
	24	beta SAM Special Notice DRAFT RFP Posting	Special Notice Block 13 Description	N/A	N/A	INSTRUCTIONS... "All responses must conform to 8.5 x 11-inch pages, ... "

	Government requests Vendors submit questions/comments to the DRAFT RFP in Excel spreadsheet format.
	25	Final ATCH 1_C-SAR TASK ORDER_PWS.pdf	2.6.1	7	N/A	Add… Contractor shall provide facilities that... "Support classified in-person meetings up to Secret (25 person minimum with ability to display classified presentations), preferably a space that also supports classified video and voice teleconferences"	Edited PWS to include in-person classified meetings.
	26	Section L and Section M	Sec. L - Table 4 & Sec. M Table 2	Sec L - pg. 16 & Sec M Pg. 10	N/A	Section L indicates the bidder is required to provide estimates for CLINs X001, X003, X004, X005, X006, X007, X008. Section M indicates that CLINSs X003 - X008 will be based off of the Government's "Most Probable Cost". Request clarification on government's intent for these tables. Is the Bidder expected to develop cost estimates for CLINs X004 - X008 based on the limited information provided?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume.
	27	Section L and Section M	Sec. L - Table 7 & Sec. L - Table 11	Sec L - pg. 23 & Sec L Pg. 26	N/A	It appears the government is asking for summary information in table 7 and detailed information in table 11, but the instructions are not clear. Is table 7 a summary/pivot from table 11? Is table 7 expected to be 3 lines of data summarized from table 11?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume.
	28	Final+DRAFT+C-SAR+IDIQ+Solicitation.pdf	N/A	N/A	N/A	Will the government be providing a Work Breakdown Structure (WBS) to industry?	WBS is outlined in Exhibit C.
	29	N/A	N/A	N/A	N/A	Will the Government provide a description of the cybersecurity platform currently being used in CCS?	The current cybersecurity platform is ESS/ENS. The previous platform was HBSS.
	30	Section L	3	7	N/A	What is the minimum font size for graphics?	Minimum font size for graphics is 8-point.
	31	Section L	3	7	N/A	Is Times New Roman required for graphics and tables, or can we use Arial and Arial Narrow?	Times New Roman for type and tables; other fonts can be used for graphics.
	32	IDIQ PWS	2.1	N/A	N/A	Does the ACA requirement include vendors that provide staffing services.	Yes, if they are contributing to the products covered by the task order.
	33	Section L	4.2.9	N/A	N/A	If a notional task were issued as an actual requirement during the TO1 period of performance, would it be an ECP to TO1 or a separate TO?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume. Future purchases / requirements related to CLINS X004-X008 would be separate TOs.
	34	Section L	4.2.9	N/A	N/A	Would a ROM be acceptable for a notional task in the proposal submittal?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume.
	35	Section L	4.2.9	N/A	N/A	Is this part of the evaluation of the base IDIQ or do you want an actual bid for this task. Would we be committed to the estimates in the notional tasks.	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume.
	36	Section L	4.2.9	N/A	N/A	We did not find the cost values for travel in the draft RFP. Will these not be released until the final RFP?	The Government plans to release the travel cost with the final RFP.
	37	Section L	4.2.9	N/A	N/A	Will a Bill of Material be provided in the final RFP with a cost basis for material and ODC estimation?	Product drawings, specifications, and GFP lists will be part of the Bidder's Library; however, a BOM will not.
	38	Section L	4.2.21	N/A	N/A	If a subcontractor's value exceeds 20% of the total prime contract value, will the rates requirements still not flow down?	The rates will flow down.
	39	N/A	N/A	N/A	N/A	Will the Government provide a list of required base support and/or lease agreements?	Currently, there is not a signed base support agreement with SSFB. However, the current contract effort allows up to 24 work spaces for contractor personnel at SSFB, up to 3 at PSFB, and 1 at VSFB. Additionally, a service level agreement with Tobyhanna Army Depot (TYAD) for hardware repair will be provided in the Bidder's Library.
	40	N/A	N/A	N/A	N/A	Are there requirements related to holiday observances that contractors should consider?	IDIQ PWS paragraph 2.6.2 states, "Normal workdays are Monday through Friday excluding federal holidays except in cases where the CCS-C mission needs require support on a non-standard workday."
	41	N/A	N/A	N/A	N/A	Is the Government willing to consider a Cost Plus Fixed Fee type CLIN for material?	The Government plans for the CLIN to be cost reimbursable with no fee.
	42	N/A	N/A	N/A	N/A	Will TO1 be incrementally funded, with just the starting point being a minimum order value?	See Section I - Clauses 252.232-7006 and 252.232-7007.
	43	N/A	N/A	N/A	N/A	Is it the Government's intent to translate rates for the base IDIQ award or for use in estimating future task orders or will rates be updated on a regular basis?	The negotiated IDIQ rates will be used for estimating future task orders.
	44	N/A	N/A	N/A	N/A	Does the Government foresee any OCI concerns?	The Government does not foresee any OCI concerns. Contract Sections H and I clauses address OCI issues.
	45	N/A	N/A	N/A	N/A	Will the current core software baseline be provided as GFx?	Yes.
	46	N/A	N/A	N/A	N/A	Will the final RFP require a small business cost volume?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume. However, at a minimum, the Section L 4.3 information will be required.
	47	N/A	N/A	N/A	N/A	If quotes for small businesses are not required, how do we demonstrate compliance with the required small business value?	The Government plans to edit Section L and Section M to clarify and streamline information needed to complete the cost volume. However, at a minimum, the Section L 4.3 information will be required.
	48	N/A	N/A	N/A	N/A	No past performance volume was described (except to be consistent with cost and technical volumes). Will a past performance volume be required in the final RFP?	A past perfomance volume will not be required.
	49	Atch 1 C-SAR TO PWS
Section L	PWS 3.2.2,
L 4.1.1.1	N/A	N/A	Given the proprietary nature of the software system products mentioned in these sections of the draft solicitation, along with 20 years of performance by a single contractor entity, non-incumbent Offerors will be at a disadvantage in demonstrating in-depth knowledge of both the both proprietary content, as well as the CCS-C system, as part of their technical approach. Offeror recommends the Government reconsider framing the technical approach to describe the processes and procedures associated with the maintainance, sustainment, and operations support to a satellite ground systems. This recommendation still ensures a qualified set of Offerors capabable of performing on the C-SAR program.	The Government will consider changing the verbiage “in depth knowledge” and perhaps including “CCS-C, or similar” to include evaluation of Offeror experience with other satellite ground control systems. Knowledge of existing CCS-C system is important to successful sustainment and future enhancement. CCS-C uses COTS products that are widely used by the IT and space industry. Additionally, the Bidders Library will contain system specifications and other system documentation.
	50	General	N/A	N/A	N/A	Because the release of the draft RFP included a request for capabilities statement and the opportunity to engage in one-on-one discussions with the Government, it appears that the Government is still conducting some level of market research surrounding this program. Will the Government confirm whether or not industry can expect a second draft RFP (revised), and when, and share the notional timeframe for the release of the final RFP?	The Government intends to release the actual RFP in the fall, ideally by the end of September. The proposals would then be do around mid-December. Receiving the proposals before the calendar end holidays would be beneficial for both the Government and Offeror.
	51	Section L	4.4.14	N/A	N/A	Section M does not address this section (or the Contracts Volume in total) as part of the evaluation criteria. How will the Government evaluate the Contracts Volume, specifically the technical aspects contained within the IMP response? Offeror recommends moving this requirement to a post-award deliverable 30 days following contract award.	The Government will confirm the Offeror's IMP contract attachment includes the data and information requested in Section L (ITO). However, it will not be part of the factors/criteria used to evaluate the technical volume. Although not part of the technical evaluation, it is important to confirm that the Offeror's core processes and procedures, necessary to sustain the system, are outlined and ready to be implemented upon award. Offerors will provide a draft IMP (with higher level process descriptions / narratives) with their proposals and then a more detailed version after award - e.g. 90 days after award. The Government will likely add a CDRL, to outline the content of the detailed IMP, to the actual RFP. The PWS will reference the CDRL and the CDRL will be added to the appropriate contract exhibit. The CDRL will provide instructions (DID, tailoring, etc) on how to complete the more detailed IMP.
	52	IDIQ PWS	2.4.3	N/A	N/A	Will the Government confirm whether the personnel participating in the Public Private Partnership will be co-located with the Contractor on contractor premises or located at Peterson SFB?	PPP personnel can be located at the contractor facility or PSFB. Currently, the majority of PPP personnel are located at the contractor facility. The Government does not intend to increase the PPP personnel requirement during the contract.
	53	C-SAR Draft Solicitation, Attch 12	N/A	N/A	N/A	Will the Government confirm that the Earned Value Management (EVM) requirement associated with the contract deliverables in this section need only be compliant with the ANSI standard versus a fully certified EVM System?	EVM is not automatically required because the C-SAR acquisition is an S-CAT 2. EVM, however, may be required for future work/task orders. In that case the Contractor will be required to follow the ANSI standard, but can use a system other than a certified EVMS.
	54	Attch 1 C-SAR TO PWS	3.5	N/A	N/A	Will the Government provide more information on the requirements associated with this facility/lab, i.e., how many personnel will it need to accommodate, square footage, specialized equipment or classifications required? Is it the Government's expectation that the current contractor development lab be transitioned as part of contract award?	The Government plans to provide a GFP list with equipment location as part of the Bidder's library. The Government also plans to include existing lab configuration drawings (for reference) in the bidder's library as well. The contractor development lab equipment will be transitioned as part of contract award if the incumbent is not the awardee.
	55	Section L, 4.1 Technical Volume	4.1	N/A	N/A	Given the potential to have multiple pages in defining acronyms for a 55 page technical proposal, Offeror suggests no page limit to the Glossary section, which has already been excluded from the Volume page count limit.	Edited Section L to allow unlimited Table of Contents, List of Tables and Drawings, and Glossary pages.
	56	C-SAR TO1 PWS	N/A	N/A	N/A	The PWS makes it clear the government is looking for "Modern Software Practices" - Agile development. However, the requirements in the PWS also appear to still look for a traditional Waterfall Software development model. Is the government open to tailoring of certain requirements/deliverables/contract compliance to support an agile development approach?	The Government is open to tailoring to support an agile development approach.
	57	Section L
C-SAR TO1 PWS	L 4.1.14
PWS 3.4.3	N/A	N/A	The Integrated Master Plan (IMP) is called out in the Proposal as a contract deliverable - Tab 12. Further, Para 3.4.3 Standard #1 refers to an "updated" IMP. Please provide clarification on the government's expectations for delivery of the IMP as it is not called out as a CDRL (i.e., Frequency? Format?)
a. In addition, any update to the IMP is technically a contract change and should be driven by an ECP/CCP.	The IMP is Attachment 14 to the contract and will require contract modification if changed during contract performance.
	58	C-SAR TO1 PWS	3.4.3	N/A	N/A	PWS para 3.4.3, Standard #1 refers to a Configuration Management Implementation Plan (CMIP) document, which is undefined in any PWS or the solicitation - it is neither a CDRL nor a Tab in the Contracts Volume. Please provide a description of this document, its content, and delivery instructions.
a. Since the standard call for the initial delivery of the CMIP when the IMP is updated, please confirm that it is not the government's intent to have this document delivered as part of the proposal response.	The Government will confirm the Offeror's IMP contract attachment includes the data and information requested in Section L (ITO). However, it will not be part of the factors/criteria used to evaluate the technical volume. Although not part of the technical evaluation, it is important to confirm that the Offeror's core processes and procedures, necessary to sustain the system, are outlined and ready to be implemented upon award. Offerors will provide a draft IMP (with higher level process descriptions / narratives) with their proposals and then a more detailed version after award - e.g. 90 days after award. The Government will likely add a CDRL, to outline the content of the detailed IMP, to the actual RFP. The PWS will reference the CDRL and the CDRL will be added to the appropriate contract exhibit. The CDRL will provide instructions (DID, tailoring, etc) on how to complete the more detailed IMP.
	59	Section L	N/A	N/A	N/A	Will the government consider adding EGS as a subfactor to this solicitation?	The Government is not considering adding EGS as a subfactor.
	60	Solicitation	N/A	N/A	N/A	When will the Bidder's Library be made available?	Industry will be notified means to request liberary in beta.SAM post on or about 30 Sep 2022.
	61	Solicitation	N/A	N/A	N/A	Is there a projected timeline/window as to when the government expects to release the Final RFP?	The Government intends to release the actual RFP in the fall, ideally by the end of September. The proposals would then be do around mid-December.

File details come from the government source that posted it. Updated Aug 12, 2022.