Good_Neighbor_Program_Informal_Solicitation.pdf

CITY OF HOUSTON

INFORMAL SOLICITATION

Good Neighbor Program — Landscaping, Tree Trimming, Sodding, Fence Repair, Exterior Lighting and Pressure Washing (District J)

Issue Date: July 31, 2026

Response Due Date/Time: August 7, 2026

Estimated Value & Term: Anticipated with a not to exceed amount $65,000.00 for one-year.

Basis of Award: Lowest bid meeting requirements

1. Introduction The City of Houston, Strategic Procurement Division (SPD), is issuing this Informal Solicitation on behalf of the Good Neighbor Program to establish a contract for minor property maintenance and repair services for properties located in District J. The program aims to maintain the aesthetic appeal, safety, and functionality of properties through timely minor repairs and maintenance services.

The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supervision necessary to perform the services described in the Scope of Work below.

This is an informal solicitation. The City is not obligated to award a contract as a result of this solicitation and reserves the right to reject any or all responses, waive minor informalities, and cancel this solicitation at any time if it is determined to be in the City's best interest.

2. Basis of Award Award will be based on the lowest cost meeting scope requirements. The City will evaluate the overall value of each vendor's bid, considering factors such as price, qualifications, relevant experience, proposed staffing and equipment, references, and understanding of the scope of work.

3. Scope of Work Good Neighbor Program – Scope of Work

3.1 Overview

The City of Houston seeks to establish a Good Neighbor Program to provide minor property maintenance and repair services for properties located in District J. The program aims to maintain the aesthetic appeal, safety, and functionality of properties through timely minor repairs and maintenance services. The Contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to perform the services outlined in this scope of work.

3.2 Service Requirements

2.1 Fence Repair Services

2.1.1 The Contractor shall provide minor fence repair services including but not limited to:

• Replacement of damaged or broken fence posts

• Repair or replacement of damaged fence panels

• Straightening of leaning fence sections

• Replacement of missing or damaged hardware (hinges, latches, etc.)

• Reinforcement of weak fence sections

• Repair of gates to ensure proper operation

2.1.2 Fence repairs shall be performed using materials that match the existing fence in type, quality, and appearance.

2.1.3 The Contractor shall ensure that repaired fences meet all applicable local building codes and safety standards.

2.2 Vegetation Management

2.2.1 Hedge Trimming and Removal

• Trim hedges to maintain a neat and uniform appearance

• Remove overgrown or dead hedges as directed

• Ensure hedges do not obstruct walkways, driveways, or sightlines

• Properly dispose of all trimmings and debris

2.2.2 Tree Trimming

• Remove dead, diseased, or damaged branches

• Trim branches that pose a safety hazard or obstruct buildings, walkways, or utilities

• Perform crown thinning, raising, or reduction as needed

• Ensure proper pruning techniques are used to maintain tree health

• Obtain necessary permits for tree work when required by local regulations

2.2.3 Root Removal

• Remove exposed roots that pose tripping hazards or damage to hardscapes

• Grind stumps and surface roots to below grade level

• Fill and compact areas where roots have been removed

• Apply appropriate treatments to prevent regrowth when necessary

• Ensure removal methods do not damage underground utilities

2.3 Landscaping Services

2.3.1 General Landscaping

• Install and maintain flower beds

• Remove weeds and unwanted vegetation

• Apply pre-emergent and post-emergent herbicides as needed

• Edge beds and walkways to maintain clean lines

• Install decorative rock or other landscape features as directed

2.3.2 Sodding

• Prepare soil for sod installation including grading and soil amendments

• Install sod

• Ensure proper sod placement with tight seams and no gaps

• Roll installed sod to ensure good soil contact

• Provide initial watering and establishment care

• Replace any sod that fails to establish within 30 days

2.3.3 Mulching

• Apply mulch to a depth of 2-3 inches in designated areas

• Ensure mulch is kept away from direct contact with tree trunks and building foundations

• Refresh mulch in existing beds as needed

• Edge mulched areas to maintain clean boundaries

2.4 Exterior Building Services

2.4.1 Security Light/Solar Light Installation

• Install security lighting fixtures as specified

• Ensure proper wiring and connection to power sources

• Test all installed lighting for proper operation

• Adjust light positioning for optimal coverage

• Program timers or photocells as required

• Provide documentation of installation including warranties

• Install appropriate solar lighting as requested

2.4.2 Gutter Services

• Clean gutters and downspouts of debris

• Flush downspouts to ensure proper drainage

• Repair or replace damaged gutter sections

• Secure loose gutters and downspouts

• Install gutter guards when specified

• Ensure proper slope for adequate drainage

2.4.3 Pressure Washing

• Pressure wash exterior surfaces including sidewalks, driveways, and building exteriors

• Use appropriate pressure and cleaning solutions for different surfaces

• Remove mold, mildew, algae, and stains

• Protect landscaping and sensitive areas from overspray

• Ensure all cleaning solutions are environmentally safe and compliant with local regulations

2.5 Additional Small Projects

2.5.1 The Contractor shall be available to perform additional small maintenance and repair projects as requested, including but not limited to:

• Minor carpentry repairs

• Small concrete repairs

• Minor painting

3.3 General Requirements

3.1 The Contractor shall respond to service requests within 48 hours and provide an estimated time of completion.

3.2 The Contractor shall provide all necessary tools, equipment, and materials to complete the requested services.

3.3 All work shall be performed in accordance with industry standards and best practices.

3.4 The Contractor shall comply with all applicable federal, state, and local laws, regulations, and codes.

3.5 The Contractor shall maintain a clean work area and remove all debris upon completion of work.

3.6 The Contractor shall provide before and after photographs of completed work.

3.4 Quality Control

4.1 The Contractor shall implement a quality control program to ensure all services meet or exceed the requirements of this scope of work.

4.2 The City of Houston reserves the right to inspect all work performed and request corrections for any work that does not meet the requirements.

4.3 The Contractor shall warranty all work performed for a minimum of 90 days.

3.5 Scheduling

5.1 Services shall be performed during normal business hours (8:00 AM to 5:00 PM, Monday through Friday) unless otherwise specified.

5.2 The Contractor shall coordinate with the City representative before performing any services to minimize disruption to agency operations.

4. Contract Term This is anticipated for one-year.

5. Insurance and Licensing Requirements

• Commercial General Liability insurance.

• Automobile Liability insurance.

• Workers' Compensation insurance as required by the State of Texas.

• The City of Houston shall be named as an additional insured.

• Contractor shall possess all licenses and permits required by federal, state, and local authorities to perform the services described herein, including any tree-work or irrigation licensure required by the City of Houston or the State of Texas.