Good_Image_Inc._Notice_of_Sole_Source_Purchase_26371SSDDST_081326.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4374 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

HILLSBOROUGH COUNTY PUBLIC SCHOOLS

PROCUREMENT SERVICES

NOTICE OF INTENT

TO

PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

The following commodities and services may be a “Single Source” or a “Sole Source” (only one (1) source from which to purchase the commodities and services).

Single/Sole Source No. & Vendor Name: 26371-SSD-DSTGood Image, Inc.

Title I Budgeting Software

Single/Sole Source Posting Date (7 business days): From: Thursday, August 13, 2026 To: Monday, August 24, 2026 Protest Period (3 business days) From: Monday, August 24, 2026 To: Thursday, August 27, 2026 Commodities and Services: See Exhibit A. SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

This NOTICE OF INTENT TO PURCHASE SINGLE/SOLE SOURCE shall serve as a notification that a recommendation will be made to The School Board of Hillsborough County, Florida (the “School Board”) to award this single or sole source procurement to the referenced vendor of the commodities and contractual services described in Exhibit A: SINGLE/SOLE SOURCE COMMODITIES AND SERVICES. The description of the commodities and contractual services intended for purchase from a single source is posted in accordance with Rule 6A-1.012(12)(d), Florida Administrative Code. It will remain posted for seven (7) business days.

This is not a request for proposals, and no competitive solicitation is available. HCPS will not consider any response to be a proposal. Any responses received because of this notice will be considered solely to determine whether competition exists.

Interested firms or individuals may identify their interest and capability to respond to the requirement by uploading EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES and all relevant documents via www.vendorlink.com. “Like” shall mean equal, equivalent, or identical. Interested firms will be considered only if they provide clear and convincing documentation demonstrating they can meet or exceed the requirements. All responses received within seven (7) business days after the publication of this Notice of Intent to Purchase Single/Sole Source will be reviewed by HCPS.

A determination by the General Manager of Procurement Services, or designee, and the Procurement Officer not to publish a competitive solicitation for this proposed action based on the responses to this notice is solely within the discretion of the General Manager of Procurement Services.

Notice of Intent to Sole Source: If Procurement Services does not receive “like” commodities and services information during the Single/Sole Source posting period above, the purchase request shall be issued to the School Board or renewed as approved by the School Board. This section shall serve as notice of the intended decision to enter a single/sole source contract in the manner specified in § 120.57(3), Florida Statutes. It may negotiate the best terms and conditions with the single/sole source vendor. HCPS shall submit a recommendation to the School Board (www.hillsboroughschools.org/Page/3643) requesting approval to waive the solicitation process and proceed with the single/sole source purchase. Decisions concerning multiple-year sole sourcing are valid for one year after approval by the School Board and must be reposted and validated before the renewal period.

Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter

Superintendent of Schools Van Ayres http://www.vendorlink.com/ http://www.hillsboroughschools.org/Page/3643

Hillsborough County Public Schools Page 2 of 4 Notice of Sole Source Purchase: 26371-SSD-DSTGood Image, Inc.

120, Florida Statutes. Any protest concerning HCPS’s decision must be received by the General Manager of Procurement Services at 901 E. Kennedy Blvd., Tampa, FL 33602, within the prescribed time.

[INTENTIONALLY BLANK.]

Hillsborough County Public Schools Page 3 of 4

EXHIBIT A

SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

1. Describe what the item is, a commodity or a service, and how it is to be used by HCPS.

The software is a proprietary, customized solution for HCPS to monitor, manage, and distribute Title IV funding.

2. What feature or particular condition of this commodity and service is unique and cannot be obtained from any other source?

The software was developed specifically to meet HCPS's unique operational requirements and is continuously enhanced through collaboration between HCPS and the vendor, who incorporates district-requested features and functionality.

The software is fully integrated with the District's Title I funding management system, which was procured through a competitive solicitation and is provided by the same vendor. Due to this integration and the customized nature of the software, substitution with another product would be impracticable and would require significant redevelopment, implementation, and training efforts.

3. Vendor-provided information.

This is a sole-source justification for the acquisition and continued use of the Good Image Title I Budgeting Software module of the Title I Federal Program Suite developed and provided exclusively by Good Image Inc. Good Image Inc.

certifies that it is the sole designer, developer, owner, distributor, and support provider of this software system and that no other company is authorized to license, modify, maintain, support, or distribute the product.

The unique and custom Title I Budgeting platform has been specifically developed for K–12 educational agencies and contains a unique combination of capabilities, including, but not limited to:

• Budget Item Request with adjustment tracking (Customized)

• Compliance Interface with Good Image’s Compliance software (Customized)

• AI Duplicate Invoice check that cross-references with Grant Budgeting Software (Customized)

• Title I Budgeting entry and approval and reporting (Customized)

• Title I Request approval with multi-step workflow (Customized)

• Development and consulting services, including daily meetings

• Continuous development cycle coordinated by HCPS staff

• Integration with Title I compliance software from Good Image Inc. (Customized)

• Foolproof auto-adjustment for adjusting budget items (Customized)

• Documentation storage and retrieval (Customized)

• Expense import from HCPS accounting system (Customized)

• Encumbrances (Customized)

• Automated notifications and alerts (Customized)

• Role-based security and permissions (Customized)

• Document management and electronic record retention (Customized)

• District, school, and program-level reporting (Customized)

• Integration with existing district processes and data structures (Customized)

• Historical data preservation and continuity from prior fiscal years

• Proprietary algorithms, workflows, and reporting methodologies (Customized)

To the best of our knowledge, no other vendor offers a product that provides the same combination of features, functionality, implementation methodology, support structure, and integration capabilities required by the district.

Accordingly, Good Image Inc. believes this product qualifies as a sole source procurement because the software and accompanying services are proprietary and are available from only one source.

Hillsborough County Public Schools Page 4 of 4

EXHIBIT B

RESPONSE TO PURCHASE SINGLE/SOLE SOURCE

COMMODITIES AND SERVICES

The following must be completed, signed, and returned as part of your response. Your response will not be accepted without this form, signed by a supplier’s authorized agent.

Respondents who believe they have “like” commodities and services must:

• upload this EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES; and

• provide sufficient information regarding their ability to supply the described commodities and services to allow for an evaluation to determine “like” commodities or “like” services.

Responses received after the Response Due Date and Time (see page one) will not be accepted.

Company Name:

Mailing Address:

City, State, Zip:

Federal Employer Identification Number (FEIN):

Telephone Number:

Email:

Signature

Title Date