Golf Carts_PWS_draft.docx

GOLF CART SERVICE

PERFORMANCE WORK STATEMENT

FALCON GOLF COURSE, USCG BASE CAPE COD

SCOPE: The Contractor shall provide all personnel, supervision, management, materials, transportation, equipment, and supplies necessary for cart services as described herein at the Falcon Golf Course, Coast Guard Base Cape Cod, MA.

POINT OF CONTACT: Brian Arthur, 508-968-6453 or brian.w.arthur@uscg.mil

GENERAL REQUIREMENTS LONG-TERM CART FLEET:

· Not more than 6 years old at the start of the contract and of same make/model

· All matching in conservative color (white, silver, dark green, navy blue).

· Battery powered w/ batteries to last the life of the contract (may be accomplished w/ a plan for conditional or scheduled replacement).

· In good working condition and free of mechanical issues and major cosmetic defects

· Equipped with roof, windshield & two golf bag holders.

· Performance: capably supports an 18-hole round at the Falcon GC on a standard charge.

GENERAL REQUIREMENTS FOR SHORT-TERM CART FLEET:

· All matching in conservative color (white, silver, dark green, navy blue). It is preferred but not required that they match the long-term fleet color.

· In good working condition and free of mechanical issues and major cosmetic defects

· Equipped with roof, windshield & two golf bag holders.

· Performance: capably supports an 18-hole round at the Falcon GC.

· To be available on-site for government use with 14 calendar day notice.

GENERAL REQUIREMENTS FOR SHUTTLE RENTALS:

· Eight person capacity

· In good working condition and free of mechanical issues and major cosmetic defects

· Equipped with roof & windshield.

· Performance: capably support personnel transport operations on paved roads, unpaved roads and turf for a full-day over various distances from a few hundred yards to several miles.

· To be available on-site for government use with 14 calendar day notice.

GENERAL REQUIREMENTS FOR LONG-TERM UTILITY VEHICLE:

· Not more than 6 years old at the start of the contract

· Battery powered w/ batteries to last the life of the contract (may be accomplished w/ a plan for conditional or scheduled replacement).

· In good working condition and free of mechanical issues and major cosmetic defects

· Equipped with roof & windshield.

· Equipped with a dumping bed sufficient to support various course maintenance tasks as well as a cooler insert for mobile food and beverage operations.

· Performance: capably supports a full-day’s work at the Falcon GC on a standard charge.

· Adaptability: capable of accepting a universal attachment for a drum style range picker and equipped with a hitch for standard golf maintenance equipment and trailer towing.

GENERAL REQUIREMENTS FOR SERVICE:

· The contractor will repair long-term equipment and return to full working order in 72 hours or provide a similarly capable replacement. These repairs are expected to be at the expense of the contractor unless it is mutually determined the cart/vehicle was broken through abuse, misuse or negligent operation such as a crash. It is assumed the repairs at the contractor’s expense will result from normal wear and tear and mechanical/electrical failure as the result of typical use throughout the life of the contract. If mutually determined, common repairs such as flat tires may be performed by government personnel provided training, parts, manuals and instructions are delivered by the contractor.

· The contractor will perform all preventative maintenance required at intervals of one (1) month or greater or the hourly equivalent thereof.

· The contractor will provide the necessary consumable/expendable parts, manuals and training for government personnel to perform preventative maintenance at intervals less than one (1) month. On-site quantities of parts should be at least sufficient for a month’s worth of planned maintenance.

· Rented or short-term equipment is expected to be fully maintained and available for immediate use.

BASE BID QUANTITIES

· Long-term golf carts:

-Provide 10 carts available on-site from April 1st to December 1st.

-Price this line item for an entire year inclusive of spares/repairs/maintenance IAW above.

· Long-term Utility vehicles:

- Provide 2 utility vehicles one available on-site for year round the other available on-site from April 1st to December 1st.

-Price this line item for an entire year inclusive of spares/repairs/maintenance IAW above.

OPTIONAL BID QUANTITIES

· Rental Shuttles:

· Provide required shuttles, in quantities as small as one (1) to as many as eight (8) as ordered throughout the contract IAW above.

· Price this line item per shuttle per day of use, inclusive of any delivery fee.

· It is assumed these will typically support government events held at least once but possibly several times in a given contract year. Ultimately the decision to exercise or not exercise this option any number of times throughout a given contract year shall be at the government’s sole convenience and discretion.

· Short-term carts:

· Provide required carts, in quantities as small as one (1) to as many as twenty (20) as ordered throughout the contract IAW above.

· Price this line item per cart per day of use, inclusive of any delivery fee.

· It is assumed that these carts will support tournaments by supplementing the long-term fleet likely several times throughout a contract year. Ultimately the decision to exercise or not exercise this option any number of times throughout a given contract year shall be at the government’s sole convenience and discretion.

· Long-term golf cart increase:

· Provide additional carts available on-site from April 1st to December 1st.

· Price this line item to increase the long-term fleet size by one (1) cart for an entire year inclusive of spares/repairs/maintenance IAW above. Minimum quantity is one (1) and maximum quantity for estimating purposes is twenty (20).

· Long-term Utility vehicle increase:

· Provide additional utility vehicles available on-site.

· Price this line item to increase the long-term fleet size by one (1) utility vehicle for an entire year inclusive of spares/repairs/maintenance IAW above. Minimum quantity is one (1) and maximum quantity for estimating purposes is six (6).