GloverGuardrailsfianl2.pdf

GLOVER REQUEST FOR PROPOSALS

Town of Glover 51 Bean Hill Road Glover, VT 05839 802 525-7199 theresa@townofglover.com

10/15/2026

INTRODUCTION:

The Town of Glover, VT is requesting proposals from qualified, insured contractors with relevant experience for the following: Town of Glover guardrail upgrades on tentatively 12 roads. Made available by the Small-Scale Local Highway Safety Improvement Program (HSIP). Upgrades include these possible damage types: Post and rail deflection, rail flattening, post separated from rail, post and rail deflection, missing block-out, twisted block-outs, damage at the rail splice, vertical tear, horizontal tear, damaged end post, anchor cable/bracket that is missing/loose/not firmly seated in rail, stub height, lag screws, and bearing plate missing or loose.

SCOPE OF WORK

All guardrail installation will utilize “new” materials, salvaged material is not eligible under this grant.

Ensure guardrail installation is compliant with the Town of Glover’s municipal policies and/or procedures and is compliant with applicable standards.

Tree and/or ledge removal associated with clear zone improvements is a more complex environmental review compared to pavement markings, signage, and guardrail replacement. In reviewing these proposals there may be instances where additional information regarding location will be required. The program will contact municipalities individually if additional information is required to complete this review.

o Tree removal is limited to those specific trees and/or locations identified within the grant application and included within the environmental review.

o Conduct public and adjacent landowner outreach prior to tree and/or ledge removal. to inform them of the removal and obtain any concerns.

o Seasonal work windows will likely be required for tree and/or ledge removal. The Town of Glover will communicate this to the contractors, after the environmental review and clearance, as a component of the notice to proceed is completed.

Ensure pavement markings and sign installation that are disturbed, are compliant with the Manual on Uniform Traffic Control Devices.

The following are provided to assist in compliance:

• Environmental Commitments: The following are environmental commitments associated with 2026 Small Scale Local Highway Safety Improvement Program (HSIP) grant #GR2101, for the following categories of work:

GUARDRAIL REPLACEMENT

These environmental commitments are critical to meet. Applicable requirements will be included in a contract to the selected contractor.

* Threatened, Endangered, and Rare Species. The Contractor shall ensure all personnel working on the project site are made aware of the potential presence and protected status of the state and federal listed bats, as well as migratory bird species. The Contractor shall ensure all personnel working on the project site are aware of all environmental commitments related to the state and federal listed bats.

* The removal of trees ≥ 3" DBH shall be completed between OCT 1- APR14, inclusive.

The Contractor is hereby made aware of the potential for TOY restrictions related to proposed off-site activities. Cutting trees ≥ 3" DBH inches in diameter outside of the contract project limits shall require review under Section 105.25 Opening Off-Site Activity Areas.

• Utility Special Provisions

These utility special provisions are to be conveyed to the Contractor(s) and included as a component of corresponding contracts/agreements.

1. Employees or agents of utility company(ies) in the vicinity of proposed work are to be allowed free and full access within the project limits with the tools, materials, and equipment necessary to install, operate, maintain, place, replace, relocate, and remove their facilities. There will be no extra compensation paid to the Contractor(s) for any inconvenience caused by working around and with the company(ies), or their facilities.

2. Vermont Statutes Annotated, Title 30, Chapter 86 (“Dig Safe”) requires notice to Dig Safe before starting excavation activities. The Contractor must telephone Dig Safe at 811 at least 72 hours (excluding Saturdays, Sundays and legal holidays) before, but not more than 30 days before, starting excavation activities at any location.

3. The Contractor is advised that many towns are not members of Dig Safe. It is the Contractor’s responsibility to check with towns prior to excavation and protect and restore utilities damaged within the project and as set forth in the 2024 Vermont Agency of Transportation Standard Specifications for Construction in Subsection 107.12 Protection and Restoration of Utilities and Services.

• Approved Materials, Products, Producers, & Laboratories Guidance The Approved Materials, Products, Producers, & Laboratories (AMPPL) listings can be found at the following website: https://vtrans.vermont.gov/highway/construct-material/test-cert/certification/approved-products-and-advancedcertifications

The AMPPL is categorized in accordance with the Vermont Agency of Transportation (VTrans) Standard Specifications and serves to ensure that materials and products utilized on projects meet federal requirements and comply with Buy America provisions of 23 CFR § 635.410. The 2026 Small Scale Local Highway Safety Improvement Program (HSIP) grants have multiple categories of work, with differing requirements as follows:

• Pavement Markings: Selection from the AMPPL and corresponding certification documentation is not required

• Fixed Object Removal (tree and/or ledge): Selection from the AMPPL and corresponding certification documentation is not required

• Guardrail Replacement: Product and/or materials used within this grant are to be selected from the AMPPL. Documentation must contain the product and/or material being installed and its’ corresponding listing on the AMPPL. This documentation can be in a memo format and should be submitted with the project’s final invoice.

Management: Mike Pray, Road Supervisor, will be managing the project. He and crew will be on location as needed.

Proposals should include:

1. Name of contractor.

2. Job site location (Town of Glover.)

3. Specifications for the project or services.

4. Detailed cost breakdown with itemized pricing.

5. Project timeline.

6. Provide a W-9 form when selected for the job.

7. Please send proof of insurance.

8. Proposals will be assessed by relevant experience and cost-effectiveness.

Submission Method: Mail to: Town of Glover, 51 Bean Hill Road, Glover, VT 05839 Att:

Theresa Perron (We have a drop box on the door) or email to: theresa@townofglover.com. Please cc: adam@townofglover.com Questions or site visits please contact Mike@townofglover.com or theresa@townofglover.com Project completion is expected to be completed before 7/30/27.

RFP Submission Deadline: November 25, 2026, by 5 p.m.

The Selectboard has the right, at its sole discretion, to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which, in its sole and absolute judgment, will best serve the Town. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract.