Global Navigation Satellite System RFP.docx

General Project Description

Monroe County is accepting bids for new Global Navigation Satellite System (GNSS) equipment that is compatible with the Wisconsin Continuously Operating Reference Station (WISCORS). The equipment shall meet or exceed the capabilities of a Leica Viva GS14 GNSS Receiver & Leica Viva CS15 Field Controller pairing. The unit’s main use will be to collect survey grade coordinates, the ability to achieve repeatable sub 2 Centimeter readings.

Specifications

Included in this bid will be all components necessary for operation and collection of spatial coordinate data including but not limited to a collector/controller/tablet and necessary software to operate the equipment and a pole, pole holder, clips, connectors, mounts, plates, to attach the components together for operation.

The bid shall include one battery to operate each piece of powered equipment and one additional battery as a backup as well as a battery charger and power cables. If each component uses the same battery type a single backup should be in the bid but if each respective component operates with a different style battery then a backup for each will be necessary as well as a battery charger and cables for each need to be in the bid.

A separate or alternate bid from the same entity may be supplied as long as each bid has all components necessary for operation, i.e. costs of a unit supplied with a collector/controller vs a tablet or different bipod/pole options.

Complete technical and reference documentation shall be supplied with the bid and in addition costs for training/support for a single year shall be included in the bid. The bid shall not include cell service costs as those will be added to the county’s existing plan.

Monroe County is a tax exempt entity. Include shipping/delivery fees if applicable. Delivery shall be made within 30 days of vendor’s receipt of order.

Terms and Conditions

· The County reserves the right to accept or reject any or all proposals or portions thereof without stated cause.

· The County reserves the right to re-issue any requests for proposals.

· Upon the selection of a finalist vendor, the County by its proper officials, employees, or agents shall attempt to negotiate and reach a final agreement with this vendor. If the County, for any reason, is unable to reach a final agreement with this vendor; the County reserves the right to reject such vendor and negotiate a final agreement with the vendor who has the next most viable proposal. The County may also elect to reject all proposals and re-issue a request for proposal.

· Clarification of proposals: The County reserves the right to obtain clarification of any point in a vendor’s proposal or obtain additional information.

· The County is not bound to accept the proposal with the lowest cost, but may accept the proposal that demonstrates the best ability to meet the needs of the County.

· The County reserves the right to waive any formalities, defects, or irregularities in any proposal, response, and/or submittal where the acceptance, rejection, or waiving of such is in the best interests of the County.

· The County reserves the right to disqualify any proposal, before or after opening, upon evidence of collusion, intent to defraud, or any other illegal practice on the part of the vendor.

· The Vendor agrees to the fullest extent permitted by law, to indemnify, defend and hold harmless, the Purchaser, and its agents, officers and employees, from and against all loss or expense including costs and attorney fees by reason of liability for damages including suits at law or in equity, caused by any wrongful, intentional, or negligent act or omission of the Vendor, or its (their) agents and / or sub-contractors which may arise out of or connected with activities covered by this contract.

· The selected vendor shall not subcontract or assign any interest in the contract and shall not transfer any interest in the same without prior written consent of the County.

· No reports, information, or data given to or prepared by the firm under contract shall be made available to any individual or organization by the firm without the prior written approval of the County.

· Should the selected vendor merge or be purchased by another individual or firm contract continuation would be at the County's option.

Support, Warranty, and Maintenance Provisions

a. Are there any conditions with which Monroe County must comply to receive customer support (other than staying current on annual maintenance payments)? If so, please describe.

b. How will the proposer compensate Monroe County for failures of the vendor to meet obligated response times for system errors?

c. Provide in this section a copy of the proposer’s standard warranty.

d. Will the proposed system include a minimum first year warranty commencing at final acceptance?

e. Will the proposer agree to cover expenses to repairs made under warranty, including parts, software, labor, travel expenses, meals, lodging and any other costs associated with the repair?

f. Will the proposer cover repair costs for work it is unable to perform based upon warranty guidelines?

g. Include in this section a copy of the proposer’s standard maintenance agreement.

h. What services and products are included the proposer’s maintenance program. Address specifically:

· Customer support provisions

· Upgrades, updates, enhancements and fixes

· Training

· Documentation

· Professional services

i. What is the process for delivery and installation of fixes, upgrades, and new releases?

j. How often does the proposer provide software updates and enhancements?

k. How are changes to software tested and documented?

These Specifications are to be viewed, in part, as goal oriented versus purely prescriptive in nature. In order to give flexibility and encourage innovation in performance, these specifications principally focus on results and leave the provider(s) to come up with means to achieve those results.

Proposal Format

Each responding Individual or Entity will provide:

· An introduction outlining their interest in the project.

· Firm Information

· Relevant Experience and Qualifications

· Detailed Narrative of Project Approach.

· Project Schedule…Timeline.

· A description of specific deliverables.

· Detailed cost proposal for the Project. This may be expressed as a fixed price and/or based on hourly rate(s) for assigned personnel and any sub-consultants. Such must include any anticipated reimbursable expenses, and the rate charged for each.

· Any concerns, qualifications, or conditions placed on the proposal.

Clarification and Addenda

· Each responding individual or entity must examine all RFP documents and will judge all matters relating to the adequacy and accuracy of such documents.

· Any questions regarding this RFP are to be submitted electronically, via email, to Jeremiah Erickson/GIS Specialist at jeremiah.erickson@co.monroe.wi.us no later than May 4th, 2018 p.m.

· The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given regarding this RFP.

· Any addenda issued to this RFP will be available for download at: www.co.monroe.wi.us It is the responsibility of each responding individual or entity, prior to submitting their proposal, to contact Jeremiah Erickson/GIS Specialist or check at: www.co.monroe.wi.us to determine if addenda were issued and to make such addenda a part of their proposal.

· Request for Proposals are due by May 11th, 2018 by 4:30 p.m. Proposals postmarked by the closing date will be accepted. Late proposals will not be accepted and will be returned, unopened, to the bidder. Fax copies will be accepted.

This is a hybrid procurement process. Monroe County reserves the ability to negotiate with proponents and the right to accept proposals other than the lowest cost proposal and the right to reject any or all proposals.

image1.png image2.png