Glenlake Tennis RFP Final 2026.pdf

Request for Proposals

To Provide

Design-Build Services

For

Glenlake Tennis Courts Maintenance/Repair

Project 2026

Glenlake Tennis Courts Maintenance/Repair 2026 Design-Build Services

Request for Technical and Fee Proposals (RFP) –

DESIGN-BUILD SERVICES FOR

GLENLAKE TENNIS COURTS

MAINTENANCE /REPAIR

PROJECT

1101 Church St.

DECATUR, GEORGIA 30030

The City of Decatur, Georgia will receive sealed proposals for design-build services for the Glenlake Tennis Courts Maintenance/Repair Project in the City Manager's Office, 509 North McDonough Street, Decatur, Georgia 30030 until 2:00 p.m. on Wednesday, April 15, 2026.

The City is seeking the services of a company, firm, team, partnership, or joint venture to provide design-build services for the Glenlake Tennis Courts Maintenance /Repair Project in Decatur, Georgia. Design-build services are expected to include design, engineering and preconstruction services, cost evaluation, schedule development, methods and management of construction, safety, scheduling and coordination of the work of all construction, the construction of the project, and miscellaneous contracts required for completion of the project within its approved budget and schedule.

Improvements include the removal of 5 existing tennis courts and appurtenances down to subgrade, soil proof-rolling, GAB and asphalt installation, collegiate quality tennis court surface, nets, appurtenances, fencing, and re-installation of salvaged lights. Additional scope includes perforated French drain systems around the perimeter of the court, concrete walk, and landscaping.

The Request for Proposal (RFP) and Geotech Survey for Tennis Center is available online at:

www.decaturga.com/requestforproposals

All statements of qualification must be submitted in the form specified in the RFP. Funding is to be provided by the City of Decatur. Companies or teams will be required to comply with all applicable regulations of the City of Decatur and the State of Georgia.

Companies and Firms shall not discriminate against any employee or applicant for employment because of actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. Companies and Firms will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. Such action shall be included, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and participation in recreational and educational activities.

http://www.decaturga.com/requestforproposals

Submittal of a proposal indicates acceptance of the conditions contained in the RFP. The City of Decatur reserves the right to retain all proposals that are submitted. All proposals are public records to the extent required by the Georgia Open Records Act.

The City of Decatur reserves the right to accept or reject any or all proposals, to waive informalities, to negotiate changes in the scope of work or services to be provided and to otherwise waive any technicalities at its sole discretion.

SCHEDULE

Title of RFP: Design-Build Services – Glenlake Tennis Courts Maintenance /Repair Project

Owner: City of Decatur

Issue of RFP March 4th, 2026 Pre-Bid Meeting March 18th, 2026 10:00am at Glenlake Tennis Center

1121 Church St. Decatur, GA. 30030 Deadline to Submit Questions April 1st, 2026 Responses posted via Addendum April 3rd, 2026

Bids Due April 15th, 2026

Owner Issues Notice to Award/Interview

April 24th, 2026

Copies of Proposals Required Four (4) copies and an electronic PDF on a USB drive

Date of Award Funding Source

May 18th, 2026 City of Decatur - Local Funding

Project Delivery Method Design-Build Design-Build Budget $500,000 Desired Project Schedule Access to Site: August 3rd, 2026

Substantial Completion: Dec. 2026

1. PURPOSE

The City of Decatur (the “City”) is soliciting Technical and Fee Proposals from firms interested in providing Design-Build (DB) services for the construction of the Glenlake Tennis Courts Maintenance /Repair Project (the “Project”). This Request for Proposal (RFP) seeks to identify potential providers of the DB services based on qualifications, project approaches, and cost. All respondents to this RFP are subject to instructions communicated in this document and are cautioned to completely review the entire RFP and to follow the instructions carefully. The City reserves the right to reject any or all proposals to negotiate changes in the scope of work or services to be provided and to waive technicalities and informalities at its sole discretion.

2. GENERAL PROJECT INFORMATION

Project Objectives:

The Project shall be managed, designed, and constructed with the utmost regard to cost, schedule and quality control. There is clear expectation by the City that construction costs will be limited to or below the budgeted amount.

The City is the Owner of the Project. D e p e n d i n g o n s c h e d u l e , a n d c o o r d i n a t i n g p r o j e c t e l e m e n t s , t h e design and construction by the Design-Builder may overlap, so teamwork will be the fundamental element in the relationship between the parties. Staff and operational efficiency are of extreme importance.

The Design-Builder will provide design, engineering and preconstruction services, technical and constructability reviews, cost evaluation, schedule development, management of the construction, and the construction of the project.

Project Description:

Improvements include the removal of 5 existing tennis courts and appurtenances down to subgrade, soil proof-rolling, GAB and asphalt installation, collegiate quality tennis court surface, nets, appurtenances, fencing, and re-installation of salvaged lights. Additional scope includes perforated French drain systems around the perimeter of the court, concrete walk, and landscaping

Project Delivery Method:

Design-Build Construction Budget $500,000.00 The total Design-Build budget for the Project is estimated to be $500,000. The final budget may differ due to actual project requirements, funding, and other circumstances.

Project Schedule:

Design starts immediately upon selection. The construction schedule is estimated to begin in August 2026 with substantial completion by December 2026. The city will expect the Design-Builder to define a detailed schedule that meets this timeline.

Construction Agreement:

The Form of Contract shall be the Standard Form of Agreement Between Owner and Design-Builder (AIA Document A141) with Owner amendments. The Contract will be Actual Cost Plus a Fixed Fee not to exceed a Guaranteed Maximum Price (GMP). The Project will be open book. All savings, including unused contingency, will be returned to the Owner. A draft of the proposed agreement is attached.

3. SCOPE OF SERVICES

I. Design and Pre-construction Phase

A. Design Services: Provide design and engineering services for construction documents that are no less detailed than required for a tennis court, repaving project with drainage improvements. Including, but not limited to, demolition plan, tree protection, preservation of elements not being replaced, typical pavement section details, typical trench/French drain details, locations and elevations for storm lines and catch inlets, profiles, metes and bounds, specification of materials and testing requirements, pavement markings, erosion and sediment control, and site plan sufficient for USTA grant application approval. Provide schedule of material quantities and labor hours in conjunction with a detailed construction cost estimate.

B. Project Schedule developed and managed by the Design-Builder.

C. Develop requirements for safety, quality assurance, and schedule adherence.

D. Provide Value Engineering options where needed or feasible.

E. Provide analysis of different construction methods in each major trade group for potential quality, cost and schedule enhancements.

F. Provide anticipated cash flow needs for construction costs.

II. Construction Phase

A. Maintain on-site staff for construction management supervision.

B. Establish and maintain coordinating procedures.

C. Maintain schedule including delivery, approvals, inspection, testing, construction and occupancy.

D. Conduct Owner-Design-Builder meetings.

E. Prepare and submit change order documentation for review and approval by the City.

F. Maintain a system for reviewing and approval of shop drawings and other required submittals.

G. Maintain records and submit bi-weekly reports and formal monthly reports to the City.

H. Maintain quality control and ensure conformity with plans.

I. Provide construction contract administration, Quality Assurance/Quality Control, and inspections by the design team.

J. Provide cost control through progress payment review and verifications according to the approved schedule and contract amounts.

K. Develop as-built drawings.

L. Work with Special Inspection consultant, if applicable.

M. Coordinate closeout activities, including the assembly of guarantees, warranties, manuals, closeout documents, training, and the Owner’s final acceptance.

N. Work with the City to develop a maintenance schedule / protocol prior to turnover.

III. Warranty Phase A. Coordinate and monitor the resolution of remaining Punch List items.

B. Coordinate, monitor and resolve all warranty complaints to the satisfaction of the Owner during the one-year general warranty period.

C. Coordinate and assist with determining maintenance protocols and procedures.

4. SELECTION PROCESS

TECHNICAL PROPOSAL SCORE + FEE PROPOSAL SCORE

A Selection Committee consisting of the Owner will determine the Design-Builder believed to be most qualified and able to cost effectively provide Design-Build services for the project.

The Selection Committee will score each proposal based on qualification considerations and cost. The proposals will be ranked and calculated out of 100 points available.

Selection Criteria for the Project

15% Factor Stability of the C o m p a n y / Firm(s), including corporate history, growth, resources, form of ownership, litigation history, financial information, and other evidence of stability.

25% Factor Firm’s apparent suitability to provide services for project, including

Company/Firm’s apparent fit to the project type and/or needs of the Owner, and any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and services offered by the Company/Firm.

20% Factor Previous performance and references of the Company/Firm(s) including level of quality of the services and results to previous customers, customer’s statements of that quality, ability to meet established time requirements, response to project needs during design and construction, control of design schedule, quality and budget. The Owner will use references from stakeholders of the Owner’s choosing from previous projects, among other information as necessary.

25% Factor Experience of the Proposed Project Team. Experience of the Principal, Project

Architect, Project Engineer, Project Executive, Project Manager, and Superintendent on projects of similar size, type, and complexity; assigned team’s experience with effective budget and schedule control; availability of the proposed team for this project.

15% Factor Estimated Cost for the Project

Once scoring is complete based on the Technical Factors, the Fee Proposals will be opened and scored by dividing the total fee proposed by the firm with the lowest fee by the total fee proposed by the firm and multiplying the result by 10. For example, Firm A proposed $525 and Firm B proposed $600, Firm A would be awarded 10 points (525/525) x 10 = 10). Firm B would be awarded 8.75 points (525/600) x 10 = 8.75). Cost will represent 30% of the total score.

5. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RF, seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submittal deadline has passed, all submissions will be final. The Owner will not request clarification from individual proposers regarding their submission but reserves the right to ask for additional information from all parties who have submitted Project Proposals. Questions about any aspect of the RFP, or the project, shall be submitted via email to:

Kim Whatley Facilities and Operations Manager- City of Decatur Parks and Recreation 500 S. Columbia Dr.

Decatur, GA 30030 email: kim.whatley@decaturga.com

The deadline for submission of questions relating to the RFP is the date and time shown in the Schedule.

All relevant questions and requests for clarification received in writing prior to the deadline will be compiled and answers will be posted on the City’s procurement website as an addendum to the original solicitation at www.decaturga.com/requestforproposals.

6. PROJECT PROPOSAL FORMAT/DELIVERABLES

To expedite the review of submittals, respondents shall follow the format and instructions outlined below. Failure to submit any form or required document with the proposal may result in the company/firm being eliminated from consideration for this project.

Qualification Factors

A. Stability - Description and Resources of Firm

1. Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available).

2. Has the company/firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Architects. List any active or pending litigation and explain. List any claims against your firm or against Owners where your firm is named.

3. List the company/firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and current projected revenue for this year. Supply main financial and banking references.

4. Has the company/firm, or a member thereof, ever been removed from a contract or failed to complete a contract as assigned? If yes, provide explanation.

5. The company/firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project:

http://www.decaturga.com/requestforproposals

6. Certify that your firm has sufficient bonding capacity for anticipated total cost of work and our surety and insurance companies are in the current Department of Treasury’s Listing of Approved Sureties (Department Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. The company is an insurer (or qualified self-insurers or group self-insureds, a specific excess insurer providing statutory limits) with an A.M. Best Financial Strength rating of “A+” or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm’s surety indicating the firm has bonding capacity.

7. Certify, your firm has insurance coverage with minimum limits as follows:

Commercial General Liability Insurance

i. -$1,000,000 per occurrence and $2,000,000 general aggregate for premises and operations coverage

ii. -$1,000,000 per occurrence and $2,000,000 general aggregate for products and completed operations coverage

iii. -$1,000,000 for personal and advertising injury coverage.

Commercial umbrella liability coverage

iv. -$5,000,000 per occurrence and general aggregate Errors & Omissions/Professional Liability

v. -$1,000,000 each claim, $2,000,000 annual aggregate

vi. Pollution Liability Coverage

vii. -$1,000,000 each claim, $1,000,000 annual aggregate

viii. Provide a copy of your current insurance certificate. The Owner reserves the right to require additional limits and/or coverage for actual contract.

8. Certify your firm has all necessary, valid and current licenses (including a valid and current Georgia General Contractor’s License) to do business in the State of Georgia.

General Contractor must provide a valid and current Georgia General Contractor License at the time of submission of qualifications.

9. Provide the firm’s federal employer identification number and a completed IRS Form W9.

10. Complete and submit the Qualification Affidavit (Exhibit A).

11. Complete and submit a “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)”

(Exhibit B). Failure to submit this form with the Project Proposal may result in the firm being eliminated from consideration for this project.

B. Suitability

1. Provide information about Company/Firm’s ability to provide services for projects, including Company/Firm’s apparent fit to the project type and/or needs of the Owner, and any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and services offered by the Company/Firm.

2. Provide 10-15 projects over the last 10 years of relevant projects your firm has performed, especially related to projects similar in scope and size. Experience on design-build projects should be included. Provide the following information:

i. Project name, location, and dates during which services were performed

ii. Project Delivery method and your role in the project.

iii. Brief description of the project, including description of courts I the scope and sq.

footage(s), structure type, and site area.

iv. Identify proposed team members were involved

v. Owner’s current contact information

C. Key Personnel

1. Please designate the specific individuals to fill the key roles on your team and provide resumes identifying projects with relevance. (Firms should list all positions/persons that the Design-Builder expects to serve on the team or whose time will be charged to the project). Identify the main point of contact and include a team organizational chart.

2. Identify the firm’s current assignments and completion dates for projects being managed by proposed Key Personnel. Identify the availability of personnel as a percentage of their time.

D. Experience - Key Personnel

1. Please designate the specific individuals to fill the key roles on your team and provide resumes identifying projects with relevance. (Firms should list all positions/persons that the Design-Builder expects to serve on the team or whose time will be charged to the project). Identify the main point of contact and include a team organizational chart.

2. Identify the firm’s current assignments and completion dates for projects being managed by proposed Key Personnel. Identify the availability of personnel as a percentage of their time.

E. Why Your Firm Should Be Selected

1. In one page or less, provide specific information not covered elsewhere that describes why your firm is the best choice for this project.

F. SUBMITTAL OF FEE PROPOSALS

1. A fee proposal shall be submitted with your Proposal, in a separately sealed envelope. Companies/Firms must use “Design-Build Services Fee Proposal” form (included as an Exhibit to this RFQ). Detailed itemization of the fee proposal must be attached to the Fee Proposal Form. Along with the Fee Proposal Form, the Design-Builder should provide staffing wage rates and burden information. This proposal constitutes a starting point for negotiation toward an eventual agreement on fees.

2. Negotiation upon Final Selection

3. Upon completion of the evaluation by the Selection Committee, the

Companies/Firms will be ranked in descending order of recommendation.

Negotiations will then be initiated with the top-ranked firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards a Design-Build contract. The City anticipates using the Standard

Form of Agreement Between Owner and Design-Builder (AIA Document A141) with Owner amendments. Form of Agreement Between Owner and Design- Builder (AIA Document A141) with Owner amendments.

7. INSTRUCTIONS FOR PREPARING PROPOSALS

Responses are limited to using a minimum of a 12-point font. Total page count of the submittal must not exceed 50 pages. All pages count, regardless of content. Submittals that include qualifications from more than one firm shall not exceed the page limit. Emphasis should be on completeness, relevance, and clarity of content. All Addendums must be included in the proposal packets.

promotional materials are not desired or encouraged.

Four (4) copies and one (1) electronic copy in PDF on a USB drive of the project proposals shall be submitted.

The electronic PDF copy of the submittals on the USB drive should be submitted as one file. Proposals must be received in a sealed envelope and delivered prior to the deadline stated above.

All documents are to be submitted to:

Andrea Arnold City Manager City of Decatur 509 North McDonough Street Decatur, GA 30030

No submissions will be accepted after the specified date and time of the above. Submissions made after the designated date and time will be deemed invalid and returned unopened to the proposer. The Owner reserves the right to reject any incomplete submission, contact client references, and/or require further information.

8. SCORING GUIDELINES

All projects will be scored on a scale of 1 to 10 (least to greatest) and the following % for each area will apply

Stability 15%

Suitability 25%

Previous Performance/References 20%

Key Personnel/Experience 25%

Fee 15%

100% Total

9. INTERVIEW GUIDELINES

If interviews are needed, companies/firms will be notified by the City of Decatur designating a time and place for the interview. The intent of the interview is for the company/firm to provide more details about how the team would manage the project, not review general company history and past experience detailed in the proposal package. Key personnel should be present at the interview.

Introductions (5 – 10 minutes)

Project Approach (20 minutes)

Companies/Firms can organize the presentation how they wish, but are encouraged to focus on how they will manage the project related to: cost, schedule, quality, safety, approach to design and early release, and any other unique characteristics your firm can bring to the project.

Questions and Answers (20 minutes)

10. ADDITIONAL TERMS AND CONDITIONS

Restriction of Communication:

From the issue date of this RFQ solicitation until a successful proposer is selected and the selection is announced, proposers shall not communicate about this solicitation or this Project for any reason with any members of the Selection Committee, except for submission of questions as instructed in the RFQ, or during the pre-proposal site visit, or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal Costs and Confidentiality:

All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions:

This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties.

The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

Statement of Agreement:

With submission of a proposal, the Proposer agrees that it has carefully examined the Request for Qualifications (RFQ), and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issues in any section of the RFQ with which the Proposer disagrees or needs clarified. The Proposer also understands that the failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements therein.

Nondiscrimination in Employment The Design-Builder will not discriminate against any employee or applicant for employment because of actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. The Design/Builder will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and participation in recreational and educational activities. The Design-Builder confirms that it has a non-discrimination policy in place that prohibits discrimination based on actual or perceived race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, marital status, familial status, or veteran/military status.

ADDENDUMS

1. EXAMINATION OF SITE AND CONTRACT DOCUMENTS FORM

2. NON-COLLUSION AFFIDAVIT OF PRIME BIDDER FORM

3. BIDDER AND SUBBIDDER EVIDENCE OF COMPLIANCE FORM

4. BIDDER AFFIDAVIT AND AGREEMENT

5. SUBBIDDER AFFIDAVIT AND AGREEMENT FORM

6. PRIME BIDDER’S WORK AUTHORIZATION CERTIFICATION FORM

7. SUBBIDDER AFFIDAVIT AND AGREEMENT FORM

8. PRIME BIDDER’S WORK AUTHORIZATION CERTIFICATION FORM

9. SUBBIDDER’S WORK AUTHORIZATION CERTIFICATION FORM

10. BIDDER AFFIDAVIT VERIFYING APPLICANT STATUS FOR CITY OF DECATUR

PUBLIC BENEFIT FORM

11. SUBBIDDER AFFIDAVIT VERIFYING APPLICANT STATUS FOR CITY OF

DECATUR PUBLIC BENEFIT FORM

12. E-VERIFY AFFIDAVIT

13. SAVE AFFIDAVIT

14. DESIGN-BUILD - DESIGN, GENERAL CONDITIONS AND FEE PROPOSAL

EXAMINATION OF SITE AND CONTRACT DOCUMENTS FORM

1. Bidders shall inform themselves of all conditions under which the work is performed concerning the site of the work, the structure of the ground, existing utilities, the obstacles which may be encountered, whether shown in the Scope of Project/Specification or not, and all other relevant matters concerning the work to be performed.

2. A Bidder to whom a contract is awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the Bidder was not informed of prior to bidding.

The successful Bidder must employ, as far as possible, such methods and means in the carrying out of this work as will not cause any interruption or interference with any other Bidders.

3. Bidders must satisfy themselves by personal examination of the locations of the proposed work and by such other means as they may prefer locations of the proposed work and by such other means as they may prefer as to the correctness of any quantities listed in the proposal, and shall not, after submission of their proposal, dispute or complaint of such estimate nor assert that there was any misunderstanding in regard to the nature or amount of work to be done.

4. Before submitting a proposal, each Bidder shall carefully examine Sections 1 through 5 and Appendix A through D of this document and all Exhibits and Addenda thereto, all of which contain provisions applicable to the successful bidder and the bidding team.

5. Each bidder is expected to base the proposal bid on materials and equipment complying fully with the Scope of the Project and Specifications, and in the event materials or equipment which do not conform are proposed, the bidder will be responsible for furnishing materials and equipment which fully conform at no additional change to the proposal bid.

Bidder hereby certifies that , a (Name)

Duly qualified representative of , (Firm Name)

Inspected all job locations on .

(Fill in Dates)

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

FORM

State of , City of _______________ , , being first duly sworn deposes and says that:

(1) Bidder is _____________of ______________________(owner, partner, officer representative, or agent), the Bidder that has submitted the attached Bid;

(2) Bidder is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not collusive or sham bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Decatur, Georgia or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed:________________________________________

Subscribed and sworn to before me (Title)

This ________ day of __________, 20

Notary Public My commission expires ___________________.

BIDDER AND SUBBIDDER EVIDENCE OF COMPLIANCE FORM

Pursuant to O.C.G.A. § 13-10-91, City of Decatur (“City”) contracts for the physical performance of services within the State of Georgia shall comply with the following requirements:

compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02¹ are conditions of this contract;

Bidder shall specify which one of the three statutory employee-number categories applies as identified in O.C.G.A. § 13-10-91, “500 or more employees,” “100 or more employees,” or “fewer than 100 employees.” Bidder shall check, initial or otherwise affirmatively indicate the employee-number category applicable to the Bidder; and

Bidder agrees that, in the event the Bidder employs or contracts with any Sub-Bidder(s) in connection with the covered contract, the Bidder will secure from the Sub-Bidder(s) such Sub-Bidder(s’) indication of the employee-number category applicable to the Sub-Bidder; and

Bidder shall comply with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 and shall attest by the execution of the Bidder affidavit as shown in Rule 300-10-1-.07, or a substantially similar Bidder affidavit, which document shall be attached to, and become a part of, the covered contract.

Pursuant to O.C.G.A. § 13-10-91, the Bidder agrees that, in the event the Bidder employs or contracts with any sub Bidder(s) in connection with the covered contract, the Bidder will secure from such sub Bidder(s) attestation of the sub Bidder’s compliance with O.C.G.A. § 13-10-91 and Rule 300-10-1-.08 or a substantially similar sub Bidder affidavit, and maintain records of such attestation for inspection by the City at any time. Such Sub-Bidder affidavit shall become a part of the Bidder/Sub-Bidder agreement.

All portions of contracts pertaining to compliance with O.C.G.A. § 13-10-91 and these rules, and any affidavits related thereto, shall be open for public inspection in this state at reasonable times during normal business hours. ²

The City will certify its registration and participation in the EEV / Basic Pilot Program (or other applicable federal work authorization program) by transmitting a copy of all documents required for the City’s registration and participation in such program, including a fully executed copy of the required Memorandum of Understanding and the EEV / Basic Pilot Program User Identification Number, to the City’s agency head or to an individual designated by the agency head to receive such certification.³ ¹ See, O.C.G.A. § 13-10-90; O.C.G.A. § 13-10-91; Rules of Georgia Department of Labor, “Georgia Security and Immigration Compliance Act” of 2006; Rule 300-10-1-.07, and Rule 300-10-1-.08.

² Authority O.C.G.A. § 13-10-91.

³ Authority O.C.G.A. § 13-10-91.

BIDDER AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned Bidder verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with the City of Decatur (the “City”), a municipal corporation of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any sub Bidder(s) in connection with the physical performance of services pursuant to this contract with the City, then the Bidder will secure from such sub Bidder(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Sub Bidder Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Bidder further agrees to maintain records of such compliance and provide a copy of each such verification to the City, at the time the sub Bidder(s) is retained to perform such service.

67951 Employment Eligibility Verification Program (EEV)/ City of Decatur EEV Basic Pilot Basic Pilot Program* User Identification Number Program* User Identification Number

BY: Authorized Offer or Agent Date (Bidder Name)

Title of Authorized Offer or Agent of Bidder

Printed Name of Authorized Officer of Agent

Subscribed and sworn to before me this day of , 20 Public Notary My commission expires

PRIME BIDDER’S WORK AUTHORIZATION CERTIFICATION FORM

Pursuant to O.C.G.A. § 13-10-91, all qualifying Bidders and sub-Bidders performing work within the State of Georgia on a contract with a public employer must register and participate in a federal work authorization program. Prime Bidders may participate in any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (“IRCA”).

The date by which a prime Bidder must register and participate in a qualifying federal work authorization program depends on the number of employees in the prime Bidder’s company. If the prime Bidder’s company has 500 or more employees, it is required to register and participate in a qualifying federal work authorization program by July 1, 2007. If the prime Bidder’s company has 100 or more employees, it is required to register for and participate in a qualifying federal work authorization program by July 1, 2008. If the prime Bidder’s company has 99 employees or fewer, it is required to register for and participate in a qualifying federal work authorization program by July 1, 2009.

Certify compliance with O.C.G.A. § 13-10-91 by checking the appropriate line below:

The undersigned has registered for and is participating in a qualifying federal work Authorization program.

Or The undersigned is not required to register for or participate in a qualifying federal work authorization program currently because it has less than employees. But, when the undersigned becomes a qualifying prime Bidder in the future, the undersigned agrees to register for and participate in a qualifying federal work authorization program.

The undersigned further agrees that, should it employ or contract with any sub bidder(s) in connection with the physical performance of services within this state pursuant to this contract with a public employer, the undersigned will secure from such sub bidder(s) a verification of compliance with O.C.G.A. § 13-10-91 using the form “Sub bidder’s Work Authorization Certification” or a substantially similar form. The undersigned will maintain records of compliance and provide a copy of each sub- Bidder’s verification to the public employer at the time the sub-Bidder is retained to perform such service.

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67951

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Bidder

With the express authority on behalf of:

Printed Name of Prime Bidder

Subscribed and sworn to before me this day of , 20

SUBBIDDER AFFIDAVIT AND AGREEMENT FORM

By executing this affidavit, the undersigned sub bidder verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

(Name of Bidder) on behalf of the City of Decatur, a municipal corporation of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

67951

Subscribed and sworn to before me this day of , 20

PRIME BIDDER’S WORK AUTHORIZATION CERTIFICATION

FORM

State of Georgia on a contract with a public employer must register and participate in a federal work authorization program. Prime Bidders may participate in any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (“IRCA”).

The date by which a prime Bidder must register and participate in a qualifying federal work authorization program depends on the number of employees in the prime Bidder’s company. If the prime Bidder’s company has 500 or more employees, it is required to register and participate in a qualifying federal work authorization program by July 1, 2007. If the prime Bidder’s company has 100 or more employees, it is required to register for and participate in a qualifying federal work authorization program by July 1, 2008. If the prime Bidder’s company has 99 employees or fewer, it is required to register for and participate in a qualifying federal work authorization program by July 1, 2009.

Certify compliance with O.C.G.A. § 13-10-91 by checking the appropriate line below:

The undersigned has registered for and is participating in a qualifying federal work Authorization program.

Or The undersigned is not required to register for or participate in a qualifying federal work authorization program at this time because it has less than employees. But, when the undersigned becomes a qualifying prime Bidder in the future, the undersigned agrees to register for and participate in a qualifying federal work authorization program.

The undersigned further agrees that, should it employ or contract with any sub bidder(s) in connection with the physical performance of services within this state pursuant to this contract with a public employer, the undersigned will secure from such sub bidder(s) a verification of compliance with O.C.G.A. § 13-10-91 using the form “Sub bidder’s Work Authorization Certification” or a substantially similar form. The undersigned will maintain records of compliance and provide a copy of each sub- Bidder’s verification to the public employer at the time the sub-Bidder is retained to perform such service.

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67951

With the express authority on behalf of:

Subscribed and sworn to before me this day of , 20

SUBBIDDER’S WORK AUTHORIZATION CERTIFICATION FORM

State of Georgia on a contract with a public employer must register and participate in a federal work authorization program. Sub-Bidders may participate in any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (“IRCA”).

The date by which your company must register and participate in a federal work authorization program depends on the number of employees in your company. If your company has 500 or more employees, you are required to register and participate in a qualifying federal work authorization program by July 1, 2007. If your company has 100 or more employees, you are required to register and participate in a federal work authorization program by July 1, 2008. If your company has 99 employees or fewer, it is required to register and participate in a federal work authorization program by July 1, 2009.

Certify compliance with O.C.G.A. § 13-10-91 by checking the appropriate line below:

The undersigned has registered for and is participating in a qualifying federal work authorization program, or The undersigned is not required to register for or participate in a qualifying federal work authorization program at this time because it has less than employees. But, when the undersigned becomes a qualifying sub-Bidder in the future, the undersigned agrees to immediately:

Notify the covered prime Bidder; and Register for and participate in a qualifying federal work authorization program.

67951

Subscribed and sworn to before me Title of Authorized Officer or Agent of Bidder this day of , 20

Printed Name of Authorized Officer of Agent Public Notary With the express authority on behalf of:

BIDDER AFFIDAVIT VERIFYING APPLICANT STATUS FOR CITY

OF DECATUR PUBLIC BENEFIT FORM

By executing this affidavit under oath, as an applicant for a public benefit referenced in O.C.G.A.

Section 50-36-1, I am stating the following with respect to my City of Decatur, Georgia, application for:

(check all that apply) Business License or Occupation Tax Certificate Alcohol License

Taxi Permit Contract with City Other Public Benefit, Specify:_________

If apply on behalf of a business, specify the name and address of the business:

I am a United States Citizen, or I am a legal permanent resident 18 years of age or older or I am otherwise a qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.* If #2 is selected above, a copy of one of the following documents must be attached to the affidavit:

Unexpired foreign passport Employment Authorization Card (I-766) Refugee Travel Document (I-571) Permanent Resident Card (I-551) Reentry Permit (I-327) Certificate of Citizenship Naturalization Certificate

Machine Readable Immigrant Visa (with Temporary I-551 language) Temporary I-551 Stamp (on passport of I-94) WT/WB Admission Stamp in unexpired foreign passport Certificate of Eligibility for Nonimmigrant (F-1) Student Status (I-20) Certificate of Eligibility for Exchange Visitor (J-1) Status (DS2019)

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Subscribed and sworn to before me Signature of Applicant Date this day of , 20 Public Notary Printed Name:

My commission expires Alien registration number for non-citizens

* Note: O.C.G.A. § 5-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of “alien,” legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

SUBBIDDER AFFIDAVIT VERIFYING APPLICANT STATUS FOR

CITY OF DECATUR PUBLIC BENEFIT FORM

By executing this affidavit under oath, as an applicant for a public benefit referenced in O.C.G.A.

Section 50-36-1, I am stating the following with respect to my City of Decatur, Georgia, application for:

(check all that apply) Business License or Occupation Tax Certificate Alcohol License

Taxi Permit Contract with City Other Public Benefit, Specify:_________

If apply on behalf of a business, specify the name and address of the business:

I am a United States Citizen, or I am a legal permanent resident 18 years of age or older or I am otherwise a qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.* If #2 is selected above, a copy of one of the following documents must be attached to the affidavit:

Unexpired foreign passport Employment Authorization Card (I-766) Refugee Travel Document (I-571) Permanent Resident Card (I-551) Reentry Permit (I-327) Certificate of Citizenship Naturalization Certificate

Machine Readable Immigrant Visa (with Temporary I-551 language) Temporary I-551 Stamp (on passport of I-94) WT/WB Admission Stamp in unexpired foreign passport Certificate of Eligibility for Nonimmigrant (F-1) Student Status (I-20) Certificate of Eligibility for Exchange Visitor (J-1) Status (DS2019)

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Subscribed and sworn to before me Signature of Applicant Date this day of , 20 Public Notary Printed Name:

My commission expires Alien registration number for non-citizens

* Note: O.C.G.A. § 5-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of “alien,” legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

DESIGN-BUILD - DESIGN, GENERAL CONDITIONS AND FEE PROPOSAL

DESIGN COST SUM

LABOR $ -

OVERHEAD COSTS AND EXPENSES $ -

FEE (IF Any) $ -

DESIGN SUM $ -

PRE-CONSTRUCTION SUM

OVERHEAD COSTS AND EXPENSES $ -

FEE (IF Any) $ -

PRE-CONSTRUCTION SUM $ -

CONSTRUCTION PHASE GENERAL CONDITIONS COSTS

OVERHEAD COSTS AND EXPENSES $ -

TOTAL $ -

DESIGN-BUILD FEE

CONSTRUCTION PHASE FEE PERCENTAGE 0.00%

CONSTRUCTION PHASE FEE AMOUNT $ -

The Construction Phase Fee Amount is calculated by multiplying the Construction Phase Fee Percentage by the result obtained when the

Preconstruction Sum is subtracted from the Construction Cost Limitation and the result is divided by the sum of 1 plus the Construction Phase Fee

Percentage. CPFee = CPFee% x [(CCL - PreCon Sum)/(1 + CPFee%)]

TOTALS

CONSTRUCTION COST LIMITATION $ 500,000.00

TOTAL DESIGN, PRE-CONSTRUCTION PHASE SUM,

CONSTRUCTION PHASE GENERAL CONDITIONS COSTS, AND

CM/GC's FEE

PERCENTAGE OF PROJECT 0.00%

Proposers must attach a detailed itemization of the proposed General Conditions Costs in the format attached hereto.

Project Name: Glenlake Tennis Courts Maintenance /Repair…