GL-2027-05 Interior Renovations- Nye Rd. FINAL.pdf

TOWN OF GLASTONBURY

INVITATION TO BID

GL-2027-05

INTERIOR RENOVATIONS

BOARD OF EDUCATION

50 NYE ROAD

GLASTONBURY, CT 06033

DATE OF ISSUANCE: August 6th, 2026

Table of Contents

LEGAL NOTICE – INVITATION TO BID

PART 1 – PROJECT DESCRIPTION AND SCHEDULE

PART 2 – GENERAL INFORMATION

2.1 Definitions

2.2 Bidding Documents

2.3 Requests for Information/Clarification

2.4 Substitutions

2.5 Addenda

2.6 Bid Security

2.7 Performance and Payment Bond Requirements

2.8 Insurance

2.9 Prevailing Wage

2.10 Non-resident Contractors

2.11 DAS Contractor Prequalification Certification

2.12 Incurring Cost

2.13 Code of Ethics

PART 3 – COMPLIANCE REQUIREMENTS AND CERTIFICATIONS

3.1 Non-Discrimination in Employment

3.2 Freedom of Information Requirements

PART 4 – GENERAL AND SPECIAL CONDITIONS

4.1 Taxes

4.2 Contract

4.3 Miscellaneous

PART 5 – BID TIMELINE, PROCEDURES AND SUBMISSION REQUIREMENTS

5.1 Bid Timeline

5.2 Pre-Bid Meeting

5.3 Preparation and Submission of Bid

5.4 Modification or Withdrawal of Bid

5.5 Consideration of Bids

5.6 Sub-bidders/Subcontractors

5.7 Post Bid Scope Review Meeting

Part 6 - SELECTION PROCESS

6.1 Basis for Selection

6.2 Selection and Award

ATTACHMENTS

Attachment 1, Bid Form (incl. Bid Form Schedule A and Bid Form Schedule B)

Attachment 2, List of Bidding Documents

Attachment 3, Form of Contract

Attachment 4, Submission Documents

Attachment 5, Bid Bond Form

Attachment 6, Wage Rates

Attachment 7, Statement of Qualifications

Attachment 8, Drawings prepared by the Architect dated June 12, 2026

Attachment 9, Project Manual prepared by the Architect dated June 12, 2026

Attachment 10, CHRO Bidder Contract Compliance Monitoring

Attachment 11, Certification re: CGS §31-57b.

Attachment 12, Internal Revenue Service Form W-9

Gina Consiglio Purchasing Agent

LEGAL NOTICE – INVITATION TO BID

TOWN OF GLASTONBURY

Interior Renovations Board of Education Central Office 50 Nye Road

GL-2027-05

The Town of Glastonbury (the “Town”) is requesting bids from licensed, qualified general contractors for the project:

Interior Renovations Board of Education Central Office 50 Nye Road (the “Project”) Prospective Bidders submitting a response for this solicitation are directed to respond online through a secure e-Procurement portal. Bids can be submitted at the following link: https://glastonbury-ct.bonfirehub.com/login under the Bid title “GL-2027-05- Interior Renovations Board of Education Central Office 50 Nye Road”. Bidders will be required to create a Bonfire profile before submitting their bid. Step-by-step instructions on how to register as a vendor are available at this website: https://customer.eunasolutions.com/public/s/article/vendor-registration. Bids for the Project shall be submitted no later than 11:00 A.M. on September 14, 2026, after which time the bids will be publicly opened and read aloud via Zoom.

No late bids will be accepted.

A non-mandatory pre-bid meeting will be held at 50 Nye Road Glastonbury, CT 06033, on August 17, 2026 at 11:00 AM. All bidders are encouraged to attend.

This Invitation to Bid, Instructions to Bidders, Drawings, Specifications and other Bidding Documents (as defined in the Instruction to Bidders) are available for viewing and downloading on the State Contracting Portal at http://das.ct.gov, and the Town of Glastonbury website www.glastonbury-ct.gov at no cost.

Each Bid must be accompanied by a bid security in the form of a Bid Bond certified in an amount not less than 10% of the base bid in accordance with the Instructions to Bidders. The successful bidder will be required to provide performance and labor and material payment bonds in the full amount of the agreed contract price.

This contract is subject to state spending allocation goals and contract compliance requirements including non-discrimination requirements enforced by the CHRO.

Bidders are further advised that this project is subject to the prevailing wage requirements of Connecticut General Statutes Section 31-53.

Bidders must be prequalified to perform the work for the Project pursuant to the Department of Administrative Services Contractor Prequalification Program.

The Town is an Affirmative Action, Equal Opportunity Employer.

The Town reserves the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the Town, in its discretion, to be in the best interest of the Town. A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. A Bid may also be rejected if, in the opinion of the Town, the Bid does not meet the standard of quality established by the Bidding Documents. Any or all Bids may be rejected if there is any reason to believe that collusion exists among two or more Bidders. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the Town to reject any and all Bids, in whole or in part.

INSTRUCTIONS TO BIDDERS

PART 1 – PROJECT DESCRIPTION AND SCHEDULE

1.1 Project Description:

The Town of Glastonbury will receive online Bids for selected interior renovations performed at the new headquarters for the Glastonbury Board of Education Central Office located at 50 Nye Road in Glastonbury.

1.2 Project Schedule

It is anticipated that the successful Bidder will be required to commence work on or about October 2026 and achieve substantial completion of the Project no later than April 30, 2027.

PART 2 – GENERAL INFORMATION

2.1 Definitions

A. Addenda/Addendum: Written or graphic instruments issued by the Architect prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

B. Architect: Silver Petrucelli & Associates, Inc.

C. Architect’s Representative: Chris Nardi, Principal, Project Architect, Silver Petrucelli &

Associates, Inc., 3190 Whitney Avenue, Hamden, CT Tel. No. (203) 230-9007, extension 209;

Email Address: cnardi@silverpetrucelli.com

D. Base Bid Amount: the total sum for which the Bidder offers to perform the Work described in the Bidding Documents.

E. Bid: the complete submission provided by a Bidder in response to the Invitation to Bid.

F. Bid Form: the form to be submitted by each Bidder attached hereto as Attachment 1.

G. Bidder: a person or entity who submits a Bid. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment and/or labor for a portion of the Work.

H. Bidding Documents shall include all of the documents listed on Attachment 2.

I. Bid Timeline: The dates applicable to this solicitation and the Bid submission process in connection with the Invitation to Bid and set forth in Section 5.1 of these Instructions to Bidders.

J. Contract Documents: All of the documents identified as Contract Documents in the Form of Contract for Construction and such other documents as may be identified as Contract Documents in the Contract.

K. Contract: the Contract for Construction entered into by the Town and the Contractor for the Project.

L. Contract Price: The Contract Sum set forth in the Contract.

M. Contractor: the successful Bidder selected by the Town for the Project in connection with this Invitation to Bid.

N. Form of Contract for Construction: the Agreement and General Conditions of the Contract for Construction attached hereto as Attachment 3 which are modified versions of the AIA Documents A101-2017, AIA A101-2017, Exhibit A, and A201-2017 General Conditions.

O. Invitation to Bid: Legal Notice-Invitation to Bid included in this Request for Bid.

P. Purchasing Agent: Gina Consiglio, Purchasing Agent, 2155 Main Street, Glastonbury, CT 06033;

(860) 652-7588; purchasing@glastonbury-ct.gov.

Q. Statement of Qualifications: Modified version of the AIA A305 Statement of Qualifications attached hereto as Attachment 7.

R. Submission Deadline: the date and time by which all Bids must be submitted as set forth in Section 5.1 of these Instructions to Bidders.

S. Submission Documents: the documents required to be submitted as part of the Bid listed on Attachment 4.

T. The Town’s Representative: Andrew Levesque, Director of Facilities, Town of Glastonbury, 2143 Main Street, P.O. Box 6523, Glastonbury, CT 06033, (860) 652-7706, andrew.levesque@glastonbury-ct.gov

2.2 Bidding Documents

A. Bidding Documents will be posted on the Department of Administrative Services (DAS) website www.das.ct.gov located under the State Procurement Marketplace, State Contracting Portal. These Bidding Documents will also be available on the Town’s Website at www.glastonbury-ct.gov.

B. Bidders shall use complete sets of Bidding Documents in preparing Bids. Neither the Town nor the Architect assume any responsibility for errors or misinterpretations resulting from a Bidder’s use of incomplete sets of Bidding Documents.

C. Access to and copies of the Bidding Documents are made available by the Town for the sole purpose of obtaining Bids for the Project. No license or permission is granted to any person or entity for any other use of the Bidding Documents.

D. The Town reserves the right to amend the Bidding Documents by issuance of Addendum if the Town deems it to be necessary, appropriate or otherwise in the best interest of the Town.

2.3 Requests for Information/Clarification

A. Any ambiguities or inconsistencies in the Bidding Documents of which a Bidder becomes aware, all requests for clarification and interpretation of Bidding Documents and technical questions shall be emailed to the Town’s Representative no later than the date and time indicated in Section 5.1 Bid Timeline. For administrative questions regarding this Bid, please contact the Purchasing Agent.

B. No interpretation of any part of the Bidding Documents shall be provided to a Bidder verbally and only written interpretations posted on the State Contracting Portal and the Town’s website will be binding. All responses to requests for clarification or interpretation and all Addenda and amendments to the Bidding Documents will be posted on the State Contracting Portal and the Town’s website. Bidders are strongly encouraged to periodically access the Towns Bonfire Bid Platform, the Town website or State Contracting Portal for updates and information related to this solicitation.

C. The Town reserves the right to respond or not to respond to specific questions, clarifications or requests concerning the solicitation and selection process.

2.4 Substitutions

A. The materials, products and equipment described in the Bidding Documents establish the standard required for the function, dimension, appearance and quality to be met by any proposed substitution.

B. No substitution will be considered unless the written request for approval of such substitution has been received by the Architect’s Representative by the date for substitution requests stipulated in the Bid Timeline, as it may be extended by Addendum in the discretion of the Town. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for a thorough evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work would require shall be included. The burden of proof of the merit of the proposed substitution is upon the Bidder. The Architect's decision to approve or disapprove a proposed substitution shall be final.

C. If the Architect approves a timely submitted request for a substitution, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

2.5 Addenda

A. Addenda will be issued by the Town in accordance with the Bid Timeline (as it may be adjusted in the discretion of the Town).

B. Each Bidder shall confirm in writing as required on the Bid Form submitted as part of its Bid that the Bidder is aware of and has reviewed all Addenda issued.

2.6 Bid Security

A. Each Bid must be accompanied by a copy of a fully and properly executed bid bond in the form attached hereto as Attachment 5 in an amount equal to Ten Percent (10%) of the Base Bid Amount associated with such Bid. Original bid bonds from all bidders shall be mailed or hand delivered to the following address:

If by USPS mail:

Town of Glastonbury

P.O. Box 6523

Glastonbury, CT 06033-6523

Attn: Gina Consiglio, Purchasing Agent

If by Hand Delivery:

Town of Glastonbury

2155 Main Street

Glastonbury, CT 06033

Attn: Gina Consiglio, Purchasing Agent

The original Bid Bond shall be submitted in a sealed envelope that is clearly marked with the Bidder’s company name and address, the Bid number, Bid title and Bid Submission Deadline.

Original bid bonds shall be received by the Town of Glastonbury Purchasing Agent with 24 hours after the opening of the Bids.

B. Failure of the Contractor to execute the Contract in accordance with its Bid shall result in the forfeiture of the Contractor’s bid security.

2.7 Performance and Payment Bond Requirements

A. The Contractor will be required to provide Performance and Labor and Material Payment Bonds in an amount not less than 100% of the Contract Price.

1. The bonds must be issued by a surety rated A minus or better by A.M. Best and listed on the U.S. Department of Treasury’s Listing of Approved Sureties. The bonds must be submitted to the Town prior to or upon the execution of the Contract. The cost of such bonds shall be separately identified on the Bid Form but included in the Base Bid Amount. The bonds shall comply with the following requirements:

a. It is preferred that the bonds be written on the AIA Document 312 forms. Both bonds shall be written in the full amount of the Contract Price.

b. The bonds shall be dated the same date as the Contract.

c. The Town of Glastonbury shall be named as the obligee on all bonds provided for the Project.

d. The bonds shall contain the following provision: “In the event that the surety assumes the contract or obtains a bid or bids for completion of the contract, the surety shall ensure that the contractor chosen to complete the contract is prequalified pursuant to section 4a- 100 of the Connecticut general statutes in the requisite classification and has the aggregate work capacity rating and single project limit necessary to complete the contract”.

e. The Contractor shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney.

B. Each Bidder shall furnish with its Bid, satisfactory evidence from its surety of such Bidder’s ability to obtain the required Performance and Labor and Materials Payment Bonds in the full amount of the Base Bid Amount.

2.8 Insurance Requirements

A. The Contractor shall submit evidence of compliance with the insurance requirements set forth in the sample AIA A101-2017, Exhibit A for Insurance and Bonding Requirements.

B. The cost of the required insurance to the extent attributable to the Project shall be separately identified on the Bid Form but included in the Base Bid Amount.

C. Indemnification: See A201-2017 as modified for Indemnification and defense obligations.

2.9 Prevailing Wage Requirements

A. Prevailing wages are required on this Project in accordance with the rates attached hereto as Attachment 6, pursuant to Connecticut General Statutes Section 31-53 (a) through (h), as amended. For further information on prevailing wage requirements, visit the Connecticut Department of Labor’s website.

B. The Contractor and each subcontractor shall be subject to provisions of the Connecticut General Statutes, Section 31-55a concerning annual adjustments to prevailing wages.

C. Wage Rates will be posted each July 1st on the Department of Labor website:

https://www.ctdol.state.ct.us/wgwkstnd/prevailwage.htm. Such prevailing wage adjustments shall not be considered a matter for any contract amendment or adjustment to the Contract Price.

No escalation clauses shall be included in any Bid submission.

D. The Contract shall provide, and the Contractor and subcontractors for the Project shall comply with the following: “The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of Connecticut General Statutes Section 31-53, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day.”

E. Certified Payrolls: In accordance with Connecticut General Statutes, 31-53, Certified Payrolls with a statement of compliance shall be submitted monthly by the Contractor to the Town’s Representative and certified payrolls for the Contractor and all subcontractors working during the period shall be submitted with each Application for Payment submitted by the Contractor, covering all activities relating to such Application for Payment. Contractor shall provide pay scale verification as may be required by the Connecticut Department of Labor.

F. Each Bidder shall confirm prior to submission of its Bid that the Bidder is carrying in its Bid and Base Bid Amount the proper trade classification for all work required for the Project including composite crews of different trade classifications if needed, as required by the State of Connecticut Department of Labor and/or union agencies if applicable.

G. Forms and additional information can be found on the Connecticut Department of Labor’s website.

2.10 Non-Resident Contractors

A. Any Bidder that is a Non-Resident Contractor shall be prepared and required, if identified as the successful Bidder, to provide upon award of the Contract a certificate from the Connecticut Commissioner of Revenue Services which evidences that the Bidder has complied with the requirements of Connecticut General Statutes §12-430(7). For further information, contact the Connecticut Department of Revenue Services.

2.11 DAS Contractor Prequalification Certification

A. Each Bidder shall be prequalified to perform the Project by the Connecticut Department of Administrative Services (DAS) and shall hold a current "DAS Contractor Prequalification Certificate" (not a predetermination letter) from the Department of Administrative Services of the State of Connecticut according to Connecticut General Statutes §4a-100, Connecticut General Statutes §4b-101, and Connecticut General Statutes §4b-91. Each Bidder shall submit with its bid, unless noted otherwise in these Instructions to Bidders, a "DAS Contractor Prequalification Certificate" along with a current "Update (bid) Statement". Any Bid submitted without a copy of the DAS Prequalification Certificate and an Update (Bid) Statement shall be deemed nonresponsive and invalid.

2.12 Incurring Cost

A. Each Bidder is solely responsible for any and all costs and expenses incurred in the preparation and submission of its Bid.

2.13 Code of Ethics

A. Bidder shall acknowledge that they have reviewed the Town’s Code of Ethics in the area provided on the Bid Form. The selected Bidder will also be required to complete and sign an Acknowledgement Form prior to award. The Code of Ethics and the Acknowledgement Form can be accessed at the Town of Glastonbury website at www.glastonbury-ct.gov. Upon entering the website click on Bids & Proposals Icon, which will bring you to the links for the Code of Ethics and the Acknowledgement Form.

PART 3 – COMPLIANCE REQUIREMENTS AND CERTIFICATIONS

3.1 Non-Discrimination in Employment

Pursuant to Connecticut General Statutes Section 4a-60 and except as provided in section 10a- 151i of the General Statutes, every contract to which a state agency or political subdivision of the state, including a municipality or quasi-public agency, is a party to shall contain the following provisions:

(1 ) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the state of

Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;

(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities;

(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

(4) The contractor agrees to comply with each provision of this section and sections 46a- 68e and 46a-68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e, 46a-68f and 46a-86; and

(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.

(6) If the contract is a public works contract, municipal public works contract or contract for a quasi-public agency project, the contractor agrees and warrants that he or she will make good faith efforts to employ minority business enterprises as subcontractors and suppliers of materials on such public works or quasi-public agency project.

(7) All provisions of all applicable State Labor Standards must be complied with under this Contract. The Town is an Affirmative Action Equal Opportunity Employer

It shall be the responsibility of each Bidder to be familiar with and knowledgeable about the Non-discrimination Requirements.

Commission on Human Rights and Opportunities (CHRO) Requirements:

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5.

The bidder shall (A) set aside at least 3.50% percent of the total value of the state's financial assistance for such Contract for award to Subcontractors who are small contractors, and (B) of that portion to be set aside in accordance with subparagraph (A) of this subdivision, reserve a portion equivalent to 3.30% percent of the total value of the Contract or portion thereof to be set aside for awards to Subcontractors who are minority business enterprises.

Municipal contracts for the construction or renovation of a public works project, where the estimated value is $1,000,000 or greater, will need to comply with C.G.S. Sec. 4b-91. In such cases the contractors must be pre-qualified by the State of Connecticut Department of Administrative Services (DAS).

For municipal public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities.

Forms can be found at:

http://www.ct.gov/opm/cwp/view.asp?a=2982&q=390928&opmNav_GID=1806

Affirmative action plans can be sent to:

Commission on Human Rights and Opportunities 25 Sigourney Street Hartford, CT 06106 Attn: Contract Compliance Unit’

The Town will retain 2% of the contract payments made per the CHRO requirements (included within 5% retainage withheld by the Town) until the contractor has submitted an approved affirmative action plan to CHRO and CHRO has granted approval— only then will the 2% retained per the CHRO requirements be released.

The remaining 3% of the 5% withheld by the Town will be released in accordance with the terms of the form of Contract.

Completion of the Bidder Contract Compliance Monitoring Report is REQUIRED as part of this bid response. This form can be found in ATTACHMENT 10.

Completion of a Certificate of compliance per CGS Section 31-57B is REQUIRED as part of this bid response. This form can be found at the beginning of ATTACHMENT 11.

3.2 Freedom of Information Requirements

A. Contractor acknowledges that the Town is a “public agency” for the purposes of the Connecticut Freedom of Information Act (the “FOIA”) and that information relating to Contractor and its affairs received or maintained by the Town shall constitute “public records or files” for the purposes of the FOIA subject to public access and disclosure in the manner provided in the FOIA, unless another specific exemption from public access and disclosure requirements of the FOIA is available in connection with particular records or files received or maintained by the Town.

PART 4 – GENERAL AND SPECIAL CONDITIONS

4.1 Taxes:

A. Tax Exempt Project: The Project is tax exempt. A certificate of tax exemption will be provided by the Town to the Contractor. State sales and use taxes are excluded except for taxes on rentals, tools, and other incidentals as determined by the State Department of Revenue and for which the Contractor is responsible.

4.2 Contract

A. Form of Contract: The Town intends to use the Form of Contract, modified as appropriate to incorporate the acceptable terms of the Contractor’s Bid and to identify the Contractor, as the Contractor for the Project. Contractor agrees to execute the form of Contract included in this solicitation without alteration, modification, exception, or condition, within five days after presentation by the Town to the Contractor and agrees that the provisions of the Contract shall be included in each subcontract issued by the Contractor for the Project, with the applicability of terms to be adjusted appropriately. The Form of Contract contains many important terms and conditions such as, among other things, the Contractor’s obligations and liabilities for background checks, indemnification, liquidated damages and limitations on markups on change order work. Bidders are cautioned to refer to the Form of Contract for information regarding the terms and conditions that will be applicable to the Project.

4.3 Miscellaneous:

A. OSHA Training: Pursuant to Connecticut General Statutes Sec. 31-53b (a) each contract for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public building project by the state or any of its agents, or by any political subdivision of the state or any of its agents, where the total cost of all work to be performed by all contractors and subcontractors in connection with the contract is at least One Hundred Thousand Dollars ($100,000), shall contain a provision requiring that, not later than thirty days after the date such contract is awarded, each contractor furnish proof to the Labor Commissioner that all employees performing manual labor on or in such public building, pursuant to such contract, have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration or, in the case of telecommunications employees, have completed at least ten hours of training in accordance with 29 CFR 1910.268. It is required that all on-site workers hold current OSHA 10-hour training certifications.

B. Project Meetings:

1. Pre-Construction Meeting - Soon after the award of the Contract (but in any event prior to the start of construction), authorized representatives of the Contractor shall be required to attend a Pre-construction Conference at a location (or virtual platform as determined by the Town), time and date to be determined by the Town at the time of (or shortly after) the award of the Contract. Representatives of the Contractor participating in such meeting shall be familiar with the Project and authorized to act on behalf of the Contractor as regards the Project. The Contractor will be required to submit its Schedule of Values for the Project at the Pre- Construction Meeting. The Schedule of Values must accurately reflect job costs and include a complete breakdown of material and labor costs as further described in the Form of Contract.

2. Project Meetings – During the course of construction of the Project, weekly or bi-weekly meetings will be scheduled as needed with the Town, Architect and Contractor’s superintendent and/or project manager for the Project.

C. Waste Disposal: Contractor will be responsible for removal and legal disposal of all construction waste/debris generated by the Project including dumpsters.

D. Hours of Operation: The normal hours of work on the Project site shall be Monday-Friday 7:00am until 5:00 pm unless other arrangements are made in advance with the Owner. Weekend work is only permitted with prior approval from the Owner’s Representative.

PART 5 – BID TIMELINE, PROCEDURES AND SUBMISSION REQUIREMENTS

5.1 BID TIMELINE

Item Date

Bidding Documents Available August 6, 2026

Non-Mandatory Pre-Bid Meeting August 17, 2026, at 10:00 AM

Deadline for Submission of RFI/Clarifications August 25, 2026, at 2:00 PM

Deadline for Requests for Substitutions August 25, 2026

Deadline for issuance of Addenda August 31, 2026

Bid Submission Deadline (and Bid Opening) September 14, 2026 at 11:00 AM

Scope Reviews (on or about) Week of September 14, 2026

Contract Award (on or about) September, 2026

Start Construction (on or about)_ October 1, 2026

Substantial Completion April 30, 2027

The Town shall be entitled to adjust/extend the above dates and times as best serves the interests of the Town. Any such adjustment/extension will be set forth in an Addendum and posted on the Town’s website, Bonfire Bid Platform and the State Contracting Portal.

5.2 Pre-Bid Meeting

A non-mandatory pre-bid meeting will be held with all prospective Bidders as indicated in the Bid Timeline above. Bids will not be accepted from any Bidder that fails to attend such meeting.

5.3 Preparation and Submission of Bid

A. The form and style of Bids must conform to the Bid Form.

1. Bids shall be submitted on the Bid Form without modifications, revisions, conditions or deletions thereto except for the purpose of inserting information requested of the Bidder per the Bid Form. Modifications, revisions, conditions or deletions may be grounds for rejection of the Bid.

2. Each Bidder shall provide all requested information and completely fill in all blanks on the Bid Form. The submission of an incomplete or illegible Bid Form may be grounds for rejection of the Bid.

3. Interlineations, alterations and erasures made to the Bid Form must be clearly legible and initialed by the individual signing the Bid Form on behalf of the Bidder.

4. On each copy of the Bid Form submitted, the Bidder shall insert the legal name of the Bidder and the Bidder’s current business address and telephone number for communication and notice purposes. The name and title of each person signing the Bid Form on behalf of the Bidder shall be typed or printed below the signature.

a. If the Bidder is a corporation, the Bid Form shall be signed on behalf of the corporation by a duly authorized officer of the corporation.

b. If the Bidder is a limited liability company, the Bid Form shall be signed by a duly authorized Member or Manager of the company.

c. If the Bidder is a partnership, the Bid Form shall be signed on behalf of the partnership by one or more duly authorized partners of the partnership.

d. If the Bidder is an individual, that individual shall sign the Bid Form as an individual noting, as applicable, the name under which that individual is doing business.

5.4

5.5

B. Bid Submission:

1. Bidders submitting a response for this solicitation are directed to respond online through a secure e-Procurement portal. Bids can be submitted at the following link:

https://glastonbury-ct.bonfirehub.com/login under the Bid title “GL-2027-05- Interior Renovations Board of Education Central Office 50 Nye Road”. Bidders will be required to create a Bonfire profile before submitting their bid. Step-by-step instructions on how to register as a vendor are available at this website:

https://customer.eunasolutions.com/public/s/article/vendor-registration. Bids for the Project shall be submitted no later than 11:00 A.M. on September 14, 2026, after which time the bids will be publicly opened and read aloud via Zoom. No late bids will be accepted.

2. Bidders will be permitted to attend the virtual bid opening via Zoom. Attendance information will be made available at a later date on the Town’s website for those interested in attending by separate attachment.

Modification or Withdrawal of Bid

A. Bid Withdrawal: Bids may only be withdrawn by written request of the Bidder received by the Purchasing Agent prior to the Submission Deadline. No Bidder may withdraw its Bid within sixty ( 60) days after the date that Bids are actually opened (the “Bid Holding Period”). Bids withdrawn prior to the Submission Deadline may be resubmitted up to the Submission Deadline provided such resubmitted Bids are then fully in conformance with these Instructions to Bidders.

B. Extension: Bids shall be valid until the expiration of the Bid Holding Period. If for some reason the Contract cannot be awarded and the Contract executed within the Bid Holding Period, the Bid Holding Period may be extended by mutual agreement between the Town and the Bidder.

C. Bid Modification: Bids may be modified by written notice signed by the Bidder prior to the Submission Deadline. Such notice shall be accepted only via the online procurement portal identified in the bid documents.

D. Bid Clarification: The Town reserves the right to request clarifications from any B idder. Such clarifications shall be provided at the Bidder’s sole cost and expense.

Consideration of Bids

A. Bids submitted timely and in accordance with the requirements of these Instruction to Bidders will be opened publicly either in person or virtually as determined by the Town.

B. The Town reserves the right to do any of the following without liability, including but not limited to:

1. Award in whole or in part;

2. Reject any and all Bids in whole or in part for misrepresentation or if the Bidder is not deemed to be qualified to perform the Project, or if the Bid limits, conditions or modifies any of the terms and conditions and/or specifications of the Bid;

3. Cancel the award or decide not to execute the Contract subsequent to award;

4. Terminate the solicitation and rebid the Project by advertising for new bids;

5. Waive technical defects, irregularities and omissions in a Bid if, in the Town’s judgment, the best interest of the Town would be served;

6. Revoke the award of the Contract if such award was made on the basis of inaccuracies and clerical errors; and

7. Reject a Bid as non-responsive if the Bidder does not make all required pre-award submittals within the timeframes designated by the Town.

5.6 Sub-bidders/Subcontractors

A. Prior to the award of the Contract, the Town will notify the apparent successful Bidder in writing if the Town has reasonable objection to any Sub-bidder/Subcontractor proposed by such Bidder for the Project. If the Town has reasonable objection to a proposed Sub-bidder/Subcontractor, the Bidder may, at the Bidder’s option, (1) withdraw its Bid, or (2) submit an acceptable substitute to the Town.

Provided the Sub-bidder/Subcontractor rejected by the Town was willing, qualified and capable of performing in accordance with the terms of its sub-bid and all applicable terms of the Bidding Documents, the Contractor will be entitled to an adjustment in the Base Bid Amount to cover the increase in cost occasioned by the substitution. The Town may accept the adjusted Base Bid Amount or disqualify the apparent successful Bidder. Sub-bidders/Subcontractors proposed by a Bidder and to whom the Town has made no reasonable objection must be engaged by the successful Bidder to perform the Work for which such Sub-bidders/Subcontractors were proposed and shall not be changed except with the written consent of the Town.

5.7 Post Bid Scope Review Meeting

A. After the opening of Bids, the Town will hold scope review meetings with some or select Bidders as deemed necessary by the Town. These meetings will be held at a location, date and time as determined by the Town (and may be by virtual platform in the discretion of the Town). Bidders will be notified by the Town and shall make themselves available to participate in these meetings.

PART 6 – SELECTION PROCESS

6.1 Basis for Selection

A. Lowest Responsible Qualified Bidder: It is the intent of the Town to award the Contract to the “lowest responsible qualified Bidder” which is the Bidder (i) whose Bid is the lowest of those Bidders possessing the skill, ability and integrity necessary to faithful performance of the Work based on objective criteria considering past performance and financial responsibility; (ii) is prequalified for the performance of the work for the Project pursuant to these Instructions to Bidders and the DAS Contractor Prequalification Program; and (iii) whose Bid is responsive and was submitted in accordance with the requirements set forth in the Bidding Documents. The Bidder will be required to establish to the satisfaction of the Town that the persons or entities proposed to furnish and perform the Work described in the Bidding Documents are reliable, responsible and capable. To the extent that the Bid Form asks for alternate bids, the Town’s determination of the lowest Bid will be based on the sum of the base bid amount and the alternate bid prices for the alternates that are selected by the Town for acceptance as determined by the Town to be in its best interest.

B. Qualifications: To assist the Town in its determination as to whether or not a Bidder is qualified to perform the Work for the Project, each Bidder shall complete and submit the Statement of Qualifications along with the required supporting documentation. To be qualified for this Project, a Bidder must meet the following minimum criteria:

(i) Bidder shall be engaged primarily in the construction business for a minimum of five (5) consecutive years;

(ii) Bidder must hold a valid contractor’s license in the State of Connecticut as appropriate for the performance of the work for the Project;

(iii) Bidder must have successfully completed at least five (5) projects similar to the Project within the last three (3) years. Please provide a list of the projects and brief overview of the scope.

C. The Selection Criteria to be employed by the Town shall include, without limitation, the following:

1. Bidder’s experience as a general contractor in the successful completion of projects of similar scope and size as the Project and within budget and on time;

2. Bidder’s capacity to perform the Project considering Bidder’s ongoing and future obligations;

3. Bidder’s credit history and financial stability;

4. The experience of the Bidder’s project team proposed to be used for the Project in the successful completion of projects of similar scope and size to the Project and within budget and on time;

5. The ability of the Bidder to provide the required bonds.

6. Past performance on previous projects with the Town based on the Town’s evaluation of the skill, ability and integrity of the Bidder in terms of the Bidders' fulfillment of contract obligations and of the Bidders' experience or lack of experience with projects of the nature and scope of the Project for which the Bid is submitted.

D. Interviews: the Town reserves the right to conduct interviews with one or more of the Bidders at a time and date to be determined by the Town. If a Bidder is requested by the Town to attend (or participate in) an interview, the attendees (or participants) representing the Bidder shall include one or more representatives of the Bidder capable of responding to questions regarding the Bid submitted as well as the proposed superintendent/project manager for the Project.

E. Negotiations: the Town reserves the right to negotiate with the lowest responsible qualified Bidder as determined by the Town to serve the best interest of the Town.

6.2 Selection and Award

A. The Bidder selected for the Project must be determined by the Town, in its discretion, based on the Selection Criteria set forth in Section 6.1 and the entirety of the Bid submission, to be qualified and capable of performing the Project in accordance with the requirements of the Bidding Documents. The Town shall be under no obligation to select the Bidder submitting the Bid with the lowest Base Bid Amount if the Town deems the Bidder to be either not responsible or not qualified.

B. Upon identifying the successful Bidder, the Town will send a written notice of intent to award to such Bidder. Notwithstanding receipt of such notice of intent to award, the Town shall have no obligation to such Bidder until such time as the Contract is fully executed.

The Town of Glastonbury is An Affirmative Action/Equal Opportunity Employer.

Minority/Women’s Business Enterprises are encouraged to bid.

ATTACHMENT 1

BID FORM (6 pages)

Project: Town of Glastonbury Interior Renovations Board of Education Central Office 50 Nye Road

GL-2027-05

Town of GlastonburySubmitted to:

Attention: Gina Consiglio, Purchasing Agent All bids shall be submitted electronically through the secure e-procurement portal identified in the bid documents

(Name)Bidder:

(Address)

__________________________________________________ (Tel. No./Email Address)

Dated: ____________________, 2026

In compliance with the Bidding Documents as defined in the Instructions to Bidders issued by the Town of Glastonbury (“the Town”) and dated August 6, 2026 (the “Bidding Documents”), the undersigned Contractor (the“Bidder”) hereby proposes and agrees to fully perform the work described in the Bidding Documents within the time stated and in strict accordance with the Bidding Documents for the above referenced Project, for the following sum of money:

Base Bid Amount:

Lump Sum in the amount of _______________________________________________________ Dollars (Provide amount in words and numbers)

Base Bid Items: All labor, materials, tools, equipment, temporary facilities and transportation necessary to complete the Work for the Project as described in the Bidding Documents inclusive of, without limitation all charges such as overhead, profit, general conditions, general requirements, insurance and permits.

Add/Alternates:

Allowances: (See Section 012100)

Allowance #1: Sheet Metal Ductwork Replacement (part of Base Bid) $ __________ Allowance #2: Flexible Ductwork Replacement (part of Base Bid) $ __________ Allowance #3: Duct Insulation (part of Base Bid) $ __________ Allowance #4: Manual Volume Dampers (part of Base Bid) $ __________ Allowance #5: Existing Cabinetry Modifications (part of Base Bid) $ __________

Unit Prices (See Section 012200):

As required by the Base Bid, should inadequate, deteriorated, or damaged materials be required to be removed as determined by the Architect or Owner, the cost to remove and replace the referenced material, (or credit for specified material not provided or installed) including all labor, material, equipment, and related furnishings is as follows:

Item Description Unit Price

1. Pressure treated wood blocking $ bf (add)

$ bf (deduct)

2. Sheet metal ductwork $ lf (add)

$ lf (deduct)

3. Flexible ductwork $ lf (add)

$ lf (deduct)

4. Duct insulation $ lf (add)

$ lf (deduct)

5. Manual volume dampers, provision and installation $ damper

Subcontractors:

Submitted herewith as Bid Form Schedule B is a list of the names and addresses of all Subcontractors proposed to be utilized on the Project.

Receipt of Addenda Acknowledged:

Signature Addendum No. 1 dated ________, 2026 _____________________ Addendum No. 2 dated ________, 2026 _____________________ Addendum No. 3 dated ________, 2026 _____________________ Addendum No. 4 dated ________, 2026 _____________________ Addendum No. 5 dated ________, 2026 _____________________ Addendum No. 6 dated ________, 2026 _____________________

Code Of Ethics:

I / We have reviewed a copy of the Town of Glastonbury’s Code of Ethics and agree to submit a Consultant Acknowledgement Form if I /We are selected. Yes _______ No _________ * *Bidder is advised that effective August 1, 2003, the Town of Glastonbury cannot consider any bid or proposal where the bidder has not agreed to the above statement.

Contract Execution:

The Bidder agrees and warrants that, if selected as the Contractor for the Project, Bidder shall, within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Town, execute a contract in accordance with the Bidding Documents, the terms of this Bid Form and such other terms and conditions as may be mutually agreed by the Town and the Bidder.

Bidder's Representations:

By submission of this Bid Form and its Bid, the Bidder represents and acknowledges that:

1. The Bidder has carefully examined and is familiar with the Bidding Documents and all of the requirements set forth in the Bidding Documents. A Bidder’s failure to gain such familiarity with the Bidding Documents shall in no way relieve the Bidder of responsibility for all aspects of its Bid and the obligations set forth in the Bidding Documents.

2. The Bidder understands the requirements of the Bidding Documents and the scope of Work represented by the Bidding Documents to be performed by or on behalf of a Bidder.

3. The Bidder has checked all of the figures set forth in this Bid Form and the Schedules attached hereto and understands that the Town will not be responsible for any errors or omissions on the part of the Bidder in preparing this Bid.

4. The Bidder and appropriate Sub-bidders have visited the Premises, have become familiar with local conditions under which the Work is to be performed, site conditions, logistics and have correlated the Bidder's personal observations with the requirements of the Bidding Documents.

5. The Bidder is familiar with and agrees to comply with all federal, state and local laws, regulations, ordinances, codes and orders as relate to this solicitation and/or the performance of the scope of Work described in the Bidding Documents.

6. The Bidder has reviewed the Town of Glastonbury Code of Ethics adopted July 8, 2003 and effective August 1, 2003 and revised October 29, 2013 effective November 8, 2013 and, if requested by the Town will submit an acknowledgement form provided by the Town if selected for award of the Contract.

7. The Base Bid Amount set forth in its Bid Form includes all labor, materials, equipment, services, machinery and systems required by the Bidding Documents and includes, without limitation, overhead, profit, general conditions, general requirements and insurance and bond costs, all without exception or qualification.

8. The Bidder has confirmed and incorporated into its Bid and Base Bid Amount the proper prevailing wage rates for the Work included in the Project.

9. The following are the names and prices of the subcontractors proposed by the Bidder to perform the identified classes of work:

Name of Subcontractor Class of Work Subcontractor Price

Masonry $

Electrical $

Plumbing $

HVAC $

10. The Bidder agrees that each of the subcontractors listed on this Bid Form will be used for the work indicated at the amount stated, unless a substitution is permitted by the Town.

11. In submitting this Bid, it is understood that the right is reserved by the Town to reject any or all Bids and waive all technicalities and informalities in connection therewith, including negotiating with the selected bidder or bidders, all as may be in the best interest of the Town. It is agreed that this Bid may not be withdrawn for a period of sixty (60) days after the actual date the Bids are opened.

The Bidder certifies, under the penalty of false statement, that the information in this Bid Form and its Bid is true and accurate, that the copy of the Bid Bond submitted with this Bid Form is a true, accurate and unmodified copy of the original bond issued by the Bidder’s surety for the Project, that there has been no substantial…