GISD Local Produce Consortia RFP.pdf

Genesee Intermediate School District

Food Service Produce

Due Date and Time May 30, 2025, at 2:15 PM

Introduction

Genesee Intermediate School District shall act as the Lead Agency District to coordinate this cooperative bid on behalf of all other interested school districts. Genesee Intermediate School District is not responsible, however, for individual bid award determination, establishing contracts or for payment by any participating school district.

Genesee Intermediate School District (hereinafter referred to as "the District") is seeking proposals from qualified vendors to supply locally sourced produce for our school nutrition programs. The District is committed to providing students with fresh, nutritious meals and supporting local agriculture. This RFP outlines the requirements and criteria for vendors to submit proposals for consideration. Local school districts retain the right to participate in the selection, evaluation, determination and award of all services submitted in these proposals.

Purpose

The District will receive bid proposals for a consortium contract. The purpose of this RFP is to solicit competitive proposals from qualified vendors who can consistently supply high-quality, locally grown produce that meets the district’s nutritional and quality standards.

The selected vendor(s) will enter into a contract with the District to provide produce for the 25-26 school year, with the possibility of renewal for subsequent years.

Award of this contract is for one (1) year from July 1, 2025-June 30, 2026, with the option to renew for up to four (4) annual extensions.

Advertisement for Bids

Genesee Intermediate School District acting on behalf of a consortium of school districts is seeking proposals for the provision of Food Service Produce.

Bid documents may be obtained on or after May 9, 2025, from the district’s website www.geneseeisd.org.

Sealed bids clearly labeled “Purchase of Local Produce” will be received by lead district, Genesee Intermediate School District until May 30, 2025 at 2:15 pm EDT, at which time all bids will be publicly opened and read. Bidder shall submit duplicate copies of the Bid Proposal Form and all other required documentation. Proposals are to be delivered to the attention of:

Cynthia McCain, Assistant Superintendent Business Services Genesee Intermediate School District

2413 West Maple Avenue Flint, MI 48507-3493 http://www.geneseeisd.org/

All Contractors submitting Proposals must provide a sworn and notarized statement disclosing any familial relationship that exists between the owner or key employee of the

Bidder submitting a Proposal and any member of the Genesee Intermediate School District Board of Education or the Genesee Intermediate School District Superintendent.

The District will not accept a Proposal that does not include this sworn and notarized disclosure statement.

All Contractors submitting Proposals must provide a sworn and notarized Affidavit of Compliance pursuant to the Iran Economic Sanctions Act, Michigan Public Act No.517 of

2012. The District will not accept a Proposal that does not include this sworn and notarized disclosure statement.

The District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all

Proposals with or without cause. The District further reserves the right to waive any irregularity or informality in the RFP process or any Bid, and the right to award the Contract to other than the Proposer submitting the best financial bid (low bidder). The

District reserves the right to request additional information from any or all Proposers.

Buy American Certification - The Contractor represents, warrants and certifies that all Products sold and delivered to the District by the Contractor pursuant to this Agreement are a “domestic commodity or product” as defined in and required by 7 CFR 210.21, and all Products are: (i) an agricultural commodity that is produced in the United States; and

(ii) a food product that is processed in the United States substantially using agricultural commodities that are produced in the United States

The Contractor shall comply with Executive Order 11246, entitled “Equal Employment

Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulation 41 CFR 60.

Tentative Bid Timeline

May 9, 2025 Notice of Advertisement for Bid in Local Newspaper

May 9, 2025 Distribute Request for Bid Vendors

May 16, 2025 Deadline for Bidders to submit bid questions

May 23, 2025 Addendum posted

May 30, 2025 Bid Opening at 2:15 p.m. local time

June 4, 2025 Tentative selection Bid Award

Jun 16, 2025 Board of Education(s) Approval of Bid Award

July 1, 2025 Contract Begins

GENERAL TERMS AND CONDITIONS

1. Objective: Genesee Intermediate School District is seeking proposals for the provision of Food Service Produce. Please see the Scope of Services for other information on the project.

2. Bidding on This Project:

Bids shall be submitted in accordance with this RFP. Sealed bids clearly labeled “Purchase of Local Produce” will be received by the District, until May 30, 2025 at 2:15 pm EST, at which time all bids will be publicly opened and read. Bidder shall submit duplicate copies of the Bid Proposal Form and all other required documentation. Proposals are to be delivered to the attention of:

Cynthia McCain, Assistant Superintendent

Business Services Genesee Intermediate School District 2413 West Maple Avenue

Flint, MI 48507-3493

Proposals received after this date and time will not be accepted. Emailed or faxed proposals shall not be accepted for any reason. Proposals will be considered firm for a period of 90 days from the bid opening date until the time of bid award.

3. Project Timeline: All pertinent dates for submission of bids are included in the project as posted.

4. Late Proposals: Any Proposals or revisions received after the due date will not be accepted or considered.

5. Opening of Bids: Sealed bids clearly labeled “Purchase of Local Produce” will be received by the District, Genesee Intermediate School District until May 30, 2025 at 2:15 pm EST, at which time all bids will be publicly opened and read.

6. Restrictions on Communication: From the issue date of this RFP until a Contractor is contacted by the District, a Contractor shall not communicate about the subject of the RFP or a Contractor’s Proposal with the District, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees except as detailed below. The District reserves the right to request additional information from any or all Contractors.

7. Questions Regarding the Project: Requests that the District clarify information contained in this RFP are allowed. Any requests for clarification or questions regarding this RFP must be received no later than the timeline detailed in the project timeline as posted. All requests for additional information or questions regarding the project must be submitted in writing by email to

Cynthia McCain, Assistant Superintendent Business Services

Genesee Intermediate School District cmmcain@geneseeisd.org

8. Addenda: If it becomes necessary to revise any part of the specifications an addendum will be issued and added to the project documents posted at www.geneseeisd.org. All addenda shall become a part of the bid. Each Contractor must in its Proposal, to avoid any miscommunication, acknowledge all addenda, but the failure of a Contractor to receive, or acknowledge receipt of any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof.

9. Standards: The attached product specifications should be considered as a minimum requirement. Any deviations from the standard specified will be considered only when fully described and accompanied by descriptive literature and samples. Any references in this document to a particular article, product, or material, by proprietary name, manufacturer, make, or catalogue number, shall be interpreted as establishing a standard or quality or design and SHALL NOT be construed as limiting competition.

The District reserves the right to decide if an item is “similar or equal” to the item specified and final decision will be at the district’s sole discretion.

10. Exceptions to Specifications: The submission of a Proposal will be construed to mean that the Contractor is fully informed as to the extent and the character of the supplies or materials required and a representation that the Contractor can furnish them in complete compliance with the specifications. Any exceptions to the terms and conditions or any other special considerations or conditions requested or required by the Contractor MUST be specifically outlined and be submitted as part of the Proposal, together with an explanation as to the reason such terms and conditions of these specifications cannot be met by, or, in the Contractor’s opinion, are not applicable to, the Contractor. The Contractor shall be required and expected to meet the specifications and requirements as set forth in this RFP in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the District. All pricing factors must be clearly indicated in the manner required on the pricing pages/electronic file provided as part of this RFP.

11. Irrevocability of Bids: Proposals may be withdrawn at any time before the Due Date. No modifications are allowed after the opening time and date. All Proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of one hundred eighty (180) calendar days following the due date.

12. Incorporation by Reference: These specifications and the Contractor responses shall be incorporated by reference into any purchase contract or purchase order that may result from this RFP.

13. Reservation of Rights: The District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all Proposals with or without cause. The District further reserves the right to waive any irregularity or informality in the Bid process or any Proposal, and the right to award the Contract to other than the Contractor submitting the best financial Proposal (low bidder). The District reserves the right to request additional information from any or all Contractors.

14. Termination for Cause: In the event the Contractor fails, at any time, to comply with, fully perform and strictly adhere to any condition or representation contained in the Contract, or the requirements contained in the RFP and the Contractor’s Bid, the District shall have the right to give written notice to Contractor of such failure. Non-performance of contractual obligations can include, but is not limited to, failure to supply awarded product, failure to comply with bid requirements and awarded pricing, failure to deliver on time, unauthorized substitution of product, failure to submit timely and accurate reports and/or invoices and failure to service the contract in a professional manner. If such failure is not cured to the District’s satisfaction within ten

(10) business days from the time of receipt of such notice the District shall have the right to terminate immediately without the requirement of a further written notice. If the Contract is terminated in accordance with any of the provisions contained herein, all rights of the Contractor shall cease.

15. Termination for Convenience: The District, on thirty (30) days advance written notice to the Contractor, may terminate the Contract, or any portion thereof, for any reason, including convenience, without incurring any penalty, expense or liability to the Contractor except the obligation to pay for products or services actually received or performed under the Contract prior to the effective date of the termination.

16. Pricing: Pricing shall remain firm from July 1st , 2025, through June 30th, 2026. Any inability of the Contractor to hold prices for the entire bid term must be clearly identified as an exception. Any price increases will only apply if accepted by the District and must not exceed the Consumer Price Index for Urban Consumers – Food Away from Home annualized rate for December of the current school year, or a flat percentage rate of 3%, whichever is less. PREFERENCE MAY BE GIVEN TO

CONTRACTORS WHO HONOR UNIT PRICING FOR THE ENTIRE BID TERM. Prices shall be extended in decimals (two decimal points), not fractions. Where a bidder is requested to submit a bid on an individual item(s) and also on a total sum or sums, the right is reserved to make awards on an individual item(s) or on total sums. The Contractor agrees to honor unit pricing if the quantity to be purchased exceeds the stated estimated quantity.

17. Bid Piggybacking: See attachment for bid piggybacking.

18. Minimum Order Requirements: Preference may be given to Contractors who offer no minimum order requirements. If a minimum order of quantity is required, it must be noted on the space provided in the “Other Requirements” section of this document.

19. Taxes: The District is a tax-exempt entity. Exemption certificates, if required, will be furnished on forms provided by the Contractor and acceptable to the District.

Contractor is otherwise responsible for any other applicable taxes related to the Food Service Produce provided.

20. Collusive Bidding: The Contractor certifies that their Bid is made without any previous understanding, agreement or connection with any person, firm or corporation making a Bid for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

21. Assignment: Assignment or transfer of any rights, interest, or delegation of responsibilities of the Awarded Contractor under the contract will not be allowed without the expressed written consent of the District.

22. Governing Law: The Contract shall be governed by and construed in accordance with the laws of the State of Michigan. The parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Genesee County, Michigan.

23. Confidentiality: Any Contractor awarded a contract or purchase order agrees that it will not publish or otherwise mention, refer to or disclose its work for or with the Genesee Intermediate School District for any reason without the advance written permission of the District’s Superintendent.

24. Familial Relationship Disclosure: All Proposals must be accompanied by an affidavit disclosing any Familial Relationship that exists between the owner and/or any employee of the Contractor and any member of the District’s Board of Education or the superintendent of the District. Current Board Member information can be found at the District’s website at www.geneseeisd.org. Bids that are not accompanied by a sworn and notarized affidavit will not be considered or accepted by the District.

25. Affidavit of Compliance: All Proposals must be accompanied by an affidavit that hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the

Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that, in the event a Contractor is awarded a contract as a result of the aforementioned Request For Bid, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract. Bids that are not accompanied by a sworn and notarized affidavit will not be considered or accepted by the District.

26. Debarment: The Contractor must certify that your Firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal department or agency on the “Certifications and Representations” form. Submission is also an agreement that the District will be notified of any change in this status.

Please enter your company’s DUNS number on the Contractor Information

Form.

27. Byrd Anti-Lobbying Amendment: The Contractor must certify that your Firm is in compliance with the Byrd Anti-Lobbying Amendment on the “Certifications and Representations” form.

28. Equal Employment Opportunity: Pursuant to Equal Employment Opportunity

Commission (EEOC) regulations, the Contractor will not discriminate against any employee or applicant for employment because of race, religion, sex, color, national origin, age, disability, or other legally protected classification.

http://www.geneseeisd.org/

29. Repairs to Property Damage: Damage to any District Facilities or properties caused by the Contractor, its agents or employees shall be repaired so that facilities or properties are in as good condition as before entering into the Contract. All repairs shall be accomplished at no cost to the District.

30. Payments: Payment will be made after receipt of the successful Contractor’s submittal of invoice. Payment of undisputed amounts in each invoice shall generally be made within thirty (30) days of receipt of the invoice. Disputes regarding amounts contained in any invoice will be communicated to the Contractor by the District, in writing (via letter or email), within ten (10) business days of the receipt of the disputed invoice. Payments of disputed amounts will be delayed unless the Contractor is able to resolve the matter to the District’s satisfaction within ten (10) business days prior to payment due date.

31. Force Majeure: In the event Contractor is unable to provide the Food Service Produce herein specified because of any act of God (excluding inclement weather), civil disturbance, fire, flood, riot, war, picketing, strike, lockout, labor dispute, oil or fuel shortage or embargo, governmental action or any condition or cause beyond the Contractor’s control, the District shall excuse the Contractor from performance under this Contract. Under unforeseen circumstances, such as the closing or suspension of the District’s operations, the district will be under no obligation to purchase the estimated quantities.

32. Insurance: The Contractor must provide proof of insurance to the District prior to commencement of any work under the contract. All coverage shall be with insurance companies licensed and lawfully doing business in the State of Michigan. All coverage shall be with insurance carriers acceptable to Genesee Intermediate District.

a. Worker’s Compensation Insurance: The Successful Bidder(s) shall procure and maintain Worker’s Compensation Insurance, including Employer’s Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

b. Commercial General Liability Insurance: The Successful Bidder shall procure and maintain Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability no less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property

Damage. Coverage shall include the following extensions: (A) Contractual Liability;

(B) Products and Completed Operations: (C) Independent Contractor's Coverage;

(D) Broad Form General Liability Extensions or equivalent.

c. Motor Vehicle Liability: The Successful Bidder shall procure and maintain Motor

Vehicle Liability Insurance, including Michigan No-Fault coverage, with limits of liability of not less than one-million dollars ($1,000,000.00) per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

d. Additional Insured: The following shall be Additional Insured’s: The Genesee Intermediate School District, and including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees, and volunteers.

e. This coverage shall be primary to the Additional Insured’s and not contributing with any other insurance or similar protection available to the Additional Insured’s, whether other available coverage be primary, contributing or excess.

f. Cancellation Notice: Worker’s Compensation Insurance, Commercial General

Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days Advance Written Notice of Cancellation, Non-renewal, Reduction and/or Material Change shall be sent to:

Cynthia McCain, Assistant Superintendent Business Services Genesee Intermediate School District

2413 West Maple Avenue Flint, MI 48507-3493

g. Proof of insurance Coverage: The Successful Bidder shall provide to Genesee Intermediate School District certificates and policies as listed below:

I. Two (2) copies of Certificate of Insurance for Worker’s Compensation Insurance.

Ii. Two (2) copies of Certificate of Insurance for Commercial General Liability

Insurance:

Iii. Two (2) copies of Insurance for Vehicle Liability Insurance.

iv. If so requested, Certified Copies of all policies mentioned above will be furnished.

v. If any of the above coverage expires during the term of the project, the

Successful Bidder shall deliver renewal certificates and/or policies to the Genesee Intermediate School District at least ten (10) days prior to the expiration date.

33. Indemnification: Contractor agrees to indemnify, defend and hold harmless the

School District, its Board of Education, in their official and individual capacities, administrators, employees, agents, Contractors, successors and assignees, from and against any and all costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the: (i) negligent act or omission or willful misconduct of the Contractor, its officers, directors, employees, successors, assignees, Contractors and agents; (ii) any breach of the terms of the by Contractor, its officers, directors, employees, successors, assignees, Contractors and agents; or (iii) any breach of any representation or warranty by Contractor, its officers, directors, employees, successors, assignees, Contractors and agents under the Contract. This provision shall survive the expiration or earlier termination of the Contract.

34. Failure to Provide Insurance: If the Contractor refuses or fails to submit the

Insurance Certificates within the 7-day period, the District will consider the Contractor to have abandoned all rights and interests in the Contract award.

35. Freedom of Information Act (FOIA): The District is subject to the statutory requirements for the Freedom of Information Act (FOIA) laws. All information in a

Contractor’s proposal and any resulting contract are subject to the provisions of FOIA.

Contractor agrees that the District may copy their proposal, respond to requests for such public records, and provide customer access to their information. The Contractor consents to such requests and warrants that this will not violate the rights of any third party. Furthermore, Genesee Intermediate School District may load bid pricing information to its website which allows public access. Contractor information that is proprietary and/or confidential shall be so marked and kept readily separated from the rest of their proposal. An entire proposal shall not be marked as proprietary or confidential, or it may be disqualified from award consideration.

DELIVERY

1. Deliveries should be scheduled and coordinated with each consortia member district. The school district will not schedule any deliveries for Saturdays, Sundays, or legal holidays, except commodities required for daily consumption or where the delivery is an emergency, a replacement, or is overdue, in which event the convenience of the school district shall govern.

2. If there is a minimum order amount (in terms of dollars) to direct ship to a building, please indicate that in the space provided at the end of the spreadsheet for vendor responses.

3. Item(s) shall be securely and properly packed for shipment, storage, and stocking in clean and sanitary shipping containers and according to accepted commercial practice, without extra charge for packing cases, baling or sacks.

4. The Contractor shall be responsible for delivery of items in good condition at point of destination. They shall file with the carrier all claims for breakage, imperfections, and other losses which will be deducted from invoices. ALL RETURNED

MATERIAL WILL BE AT THE CONTRACTOR’S EXPENSE.

5. All deliveries shall be accompanied by delivery tickets or packing slips. All packing slips or delivery tickets shall indicate the purchase order no., name of the article and the quantity delivered and/or backordered.

GUARANTEES BY THE SUCCESSFUL CONTRACTOR

1. That the contractor has carefully checked the enclosed figures and understands that it shall be responsible for any error of omission in this proposal.

2. That the contractor has carefully examined the instructions and specifications and will furnish this material/equipment with such specifications for the price set forth in this proposal.

3. All delivered products shall be as bid. No substitutions will be accepted unless prior to delivery, the product has been inspected and found to be equal to the item specified.

OTHER REQUIREMENTS FOR FOOD AND NUTRITION

1) Case Volume Report: - Contractors must be able to generate product velocity reports, as needed.

2) Web-based order entry system required.

3) Minimums/Additional Charges: Contractors, please note minimum dollar amount per delivery and minimum case amount per delivery. Note: Genesee Intermediate School District retains the right to award product to the next lowest bidder if the district is unable to meet minimum delivery requirements.

4) Allergen Information: Due to student allergies, the District does not purchase foods containing peanuts, peanut by-products, or tree nuts. The District will not accept items that may contain nuts or that have been produced on shared equipment with nuts.

5) Invoice Accuracy: To ensure invoices are submitted accurately Genesee Intermediate School District will require

Contractors to submit sample invoices with bid pricing reflected for all delivery sites. Sample invoices must be submitted two (2) weeks before first delivery is scheduled. If invoices are submitted in error, it will be the Contractor’s responsibility to make the necessary corrections and re-submit invoicing within 3 working days.

6) Invoice details: To ensure compliance with state grants, the invoice should contain the name of the farm or farms and the county where the produce was grown.

7) Product Backorder or Discontinuation: In the event that a product is backordered or discontinued, the Successful

Contractor shall call or email the Food Services Department immediately to provide notice of the delay and an estimated revised delivery date. Due to monthly forecasts and menu preparation, the District reserves the right to cancel any backorder with no penalty to the district or obligation to pay for backordered items if the estimated delivery date is unacceptable. Any proposed substitution must be approved in writing at least two weeks in advance of changes becoming effective. The District has the right to accept or reject any proposed substitution.

8) Buy American: Federally funded Child Nutrition Programs are required to buy food products produced in the United States (domestic) when using Federal Funds. Therefore, if there are domestic and non-domestic products available, Contractors must offer and supply domestic products. Non-domestic products may be supplied only when domestic is unavailable. Contractor will be responsible for providing appropriate documentation.

9) Minority and Small Business: The District will take affirmative steps to ensure small, women-owned, and minority businesses are solicited whenever they are potential sources and to use the services and assistance of the Small Business Administration and Minority Business Enterprise of the Department of Commerce as required.

10) Payments and Fees

a) All allowable costs will be paid to the Contractor from the District’s Non-profit Food Service Account. Such payment will be net of all discounts, rebates, and other applicable credits accruing to or received by the Contractor and any assignee under the Contract, to the extent those credits are allocable to the allowable portion of the costs billed to the District. All payment discounts, rebates and allowances obtained from vendors must go to the District’s food service account.

b) The Contractor must exclude all unallowable costs from its billing documents and certify that: (1) only allowable costs are submitted for payments; and (2) records have been established that maintain the visibility of unallowable costs, including directly associated costs, in a manner suitable for contract cost determination and verification.

c) The Contractor’s determination of its allowable costs must be made in compliance with applicable USDA and program regulations, and United States Office of Management and Budget cost circulars.

d) The Contractor must identify the amount of each discount, rebate, and other applicable credit on each bill or invoice presented to the District for payment and individually identify the amount as a discount, rebate or, in the case of other applicable credits, the nature of the credit.

e) The Contractor shall identify the method by which it will report discounts, rebates, and other applicable credits allocable to the contract, which are not reported before the Contract’s termination.

f) The Contractor shall maintain documentation of costs and discounts, rebates, and other applicable credits, which shall be furnished upon request to the District, MDE, and/or the USDA.

Bid Protest: Any bidder may file a bid protest with the District. The protest shall specify the reasons and facts upon which the protest is based and shall be filed, in writing and emailed to cmccain@geneseeisd.org no later than three (3) business days after the date of the Bid award or notice of unsuccessful Bid. The District will investigate the basis for the Bid protest and analyze all facts. The District will notify the bidder whose Bid is the subject of the Bid protest of evidence found as a result of the investigation, and afford the Bidder an opportunity to rebut such evidence, and permit the Bidder to present any evidence that the Bid and/or contract award was done in an illegal manner. The District will issue a written decision within fifteen (15) business days following receipt of the Bid protest, unless factors beyond the District reasonable control prevent such a resolution, in which event such decision will be issued as expeditiously as circumstances reasonably permit. The decision will state the reasons for the action taken by the District. A copy of this decision will be furnished to the protesting Bidder and any other parties affected.

11) Access to Records: The Contractor shall make available upon demand, and for a period of at least three (3) years from the end of the Contract term (including renewals), all books, documents, records, paper of the Contractor pertaining to the Contract, in an easily accessible manner, for audit, examination, excerpts, and transcriptions by the District and/or any state or federal representatives and auditors, or longer should any audit for that time still be open.

12) Delivery: All deliveries shall be fully pre-paid and delivered in a manner as proscribed by the District.

13) Certifications

a) If the Contract amount is in excess of $150,000, the Contractor shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

b) The Contractor shall comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy efficiency conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163).

c) The Contractor shall comply with Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulation 41 CFR 60.

mailto:cmccain@geneseeisd.org

d) The Contractor shall comply with all applicable civil rights laws, as amended, which include, but are not limited to:

Title VI and Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; 7 CFR 15, 15a, and 15b; the Americans with Disabilities Act; FNS Instruction 113-1, Civil Rights Compliance and Enforcement – Nutrition Programs and Activities;

the Michigan Elliott-Larsen Civil Rights Act; and the Michigan Persons with Disabilities Civil Rights Act.

e) Where applicable, the Contractor shall take affirmative steps to ensure small, women-owned, and minority businesses are solicited whenever they are potential sources and to use the services and assistance of the Small Business Administration and Minority Business Enterprise of the Department of Commerce as required by applicable law and regulation.

f) Where applicable, if the Contract amount is in excess of $100,000 that involve the employment of mechanics or laborers, the Contractor must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

g) The Contractor must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.

14) Geographic Preference - Per USDA SP 22-2024, CACFP 08-2024, and SFSP 13-2024, the use of statutorily or administratively imposed in-state or local geographic preferences for procurements under USDA entitlement programs is prohibited, except for unprocessed locally grown or locally raised agricultural products.

15) Rights to Inventions Made Under a Contract or Agreement - If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or sub-recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment, or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

16) Awarding Contract: Price will not be the only factor considered in awarding this bid. Other factors to be considered, but not limited to, are the reliability of the bidder, quality of the supplies and service, conformity with the specification, satisfaction of delivery dates, minimum delivery requirements, ability to hold product pricing for full bid term, invoice accuracy and timeliness of credit submittal. Consideration will be based on best promoting clerical and operational efficiencies, including limitations on the number of Contractors receiving awards. After Board of Education approval the vendor will be notified in writing to the awarded contractor.

Evaluation Criteria Points

Price 20/100

Reliability/Meets Delivery Schedule 20/100

Quality 20/100

Ability to Hold Product Pricing for Full Bid Term / Minimum Order Requirements

15/100

Vendor experience and qualifications 15/100

Specifications 10/100

Total Points 100

SCOPE OF SERVICES

Contractors are invited to submit proposals for the supply and delivery of local produce. The time period for the provision of the products and services will run from July 1, 2025 –June 30, 2026.

1. Deliveries: Weekly deliveries will be arranged with the school districts listed in the attachment

2. Delivery Schedule and Locations: Weekly delivery schedule will be arranged with the school districts listed below.

ADDITIONAL INSTRUCTIONS

1. Explanation Of Bid Format: The following information details the layout of the attached spreadsheet.

A. Quantity: Denotes the approximate number of cases which will be ordered during the bid period. The Contractor should consult the district before ordering large quantities of new produce. The district will not commit to purchasing leftover inventory without prior approval.

B. Item: Name of food/non-food product.

C. Description: Pack size information.

D. Product Specification: - See product specifications attachment

E. Delivery Requirements – See attachment for delivery requirements.

3. Contractors Must Provide the Following Information in the spreadsheets (Bids will not be evaluated without this information):

F. Pack size: Information on cost per unit for each product bid.

Do not make any modifications to the spreadsheet format, such as inserting additional cells, rows or columns, other than information you are asked to provide. Failure to follow these instructions may result in the disqualification of your proposal.

Attachments

BID PIGGYBACKING

During the term of the agreement resulting from this Invitation to Bid, the Consortium may want to afford the same prices, terms and conditions to other public schools located in the Genesee County area even though their requirements are not included in this Bid. Indicate your willingness to extend your prices to other local public schools by checking the corresponding box below.

If authorized by the bidder(s), resultant contract(s) will be extended to any or all of the listed members as designated by the bidder to purchase at contract prices in accordance with contract terms.

Any member utilizing such contract(s) will place its own order(s) directly with the successful Vendor. There shall be no obligation on the part of any participating member to utilize the contract(s).

A negative reply will not adversely affect consideration of your bid/proposal.

It is the awarded vendor's responsibility to notify the members shown below of the availability of the Contract(s).

Each participating jurisdiction has the option of executing a separate contract with the awardee. Contracts entered into with a participating jurisdiction may contain general terms and conditions unique to that jurisdiction including, by way of illustration and not limitation, clauses covering minority participation, non-discrimination, indemnification, naming the jurisdiction as an additional insured under any required Comprehensive General Liability policies, and venue. If, when preparing such a contract, the general terms and conditions of a jurisdiction are unacceptable to the awardee, the awardee may withdraw its extension of the award to that jurisdiction.

The issuing jurisdiction shall not be held liable for any costs or damages incurred by another jurisdiction as a result of any award extended to that jurisdiction by the awardee.

I agree to extend my prices to other School Districts (outside of the Consortium) with no price increases.

I agree to extend my prices to other School Districts (outside of the Consortium) with the following percentage increase ________%

Pricing Spreadsheet to be completed by Vendor Individual Pack Size Price/100 ct Price/50ct

Bulk Processed Pack Size Price/5#

Whole Fresh Produce Pack Size Price/pack size

eg. Apple Slices $0.25 $0.28

Apple Slices

Blueberries

Carrot Sticks

Celery Sticks

Cherry Tomatoes

Cucumber Slices

Snap Peas

Strawberries Salad Blend w/ Carrots

Apple Slices 5 LB Carrot Sticks 5 LB Celery Sticks 5 LB Cucumber Slices 5 LB Pepper Strips-Green 5 LB Pepper Strips - Rainbow 5 LB

Apples, Ambrosia 125-138ct Apples, Braeburn 125-138ct Apples, Fuji 125-138ct Apples, Gala 125-138ct Apples, Golden Delicious 125-138ct Beans, Clean & Trimmed 5# Blueberries 12/Pint Broccoli, Crowns 5# Carrots 5# Celery 24ct Collard Greens 24ct Cucumber, Super Select 24ct Garlic 1# Ginger 1# Kale, Green 24ct Lettuce, Romaine 24ct Lettuce, Spring Mix 5# Mushrooms, Button/White 5# Onion, Red 5#

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

1/2 cup

Onion, Yellow 5# Pears, Bartlett 110ct Peas, Sugar Snap 5# Pepper, Green XL 5# Pepper, Orange XL 5# Pepper, Red XL 5# Pepper, Yellow XL 5# Potato, Yellow 5# Squash, Yellow 5# Squash, Zucchini 5# Strawberries 5# Sweet Potato 5# Tomato, Cherry/Grape 12/Pint Tomatoes, Slicer 5#

Blueberries 5# Peaches, Sliced 5#

5# Strawberries 5# Sweet Cherry 5# Tart Cherry 5#

Asparagus Cuts 5# Broccoli Bits 3# Butternut Squash, Diced 5# Carrot, Crinkle Cut 5# Root Crop Mix, Diced 5# Sweet Corn, Cobettes 25ct Sweet Corn, Kernel 5# Sweet Potato, Diced 5#

Smoothie Blend (assorted fr

FROZEN MI FRUITS Pack Size Price/5#

FROZEN MI VEGETABLES Pack Size Price/pack size

District Name District Billing Address Building 1 Name and Address Building 2 Name and Address

Fenton Area Public Schools 3100 Owen Rd. Fenton, MI 48430 Fenton High School 3200 W.

Shiawasee Fenton, MI 48430

AGS MIddle School 3255 Donaldson Dr. Fenton, MI 48430

Linden Community Schools 7201 Silver Lake Road Linden, MI 48451

Linden High School 7201 Silver Lake road Linden, MI 48451

Linden Middle School 15425 Lobdell Road Linden, MI 48451

Owosso Public Schools Owosso Public Schools Owosso HS/MS 765 E. North Ave Owosso, MI 48867

Brandon School District 1025 S. Ortonville Rd. Ortonville Mi 48462

Brandon High School 1025 S. Ortonville Rd. Ortonville MI 48462

Harvey Swanson Elementary 209 Varsity Dr. Ortonville Mi 48462

Flushing Community Schools 522 N. McKinley Rd Flushing, MI 48433 Seymour 3088 N. Seymour Rd Flushing, 48433

ECC 409 Chamberlain St Flushing, 48433

Goodrich Area Schools 8029 S. Gale Rd. Goodrich 48438 Goodrich High School 8029 S. Gale Rd.

Goodrich 48438

Goodrich Middle School 7480 S.

Gale Rd. Goodrich 48438 flint 2820 S. Saginaw st. 48505 Flint, Mi.

Durand Area Schools 9550 Lansing Rd Durand Mi 48429 Durand Area Middle School 9550 Lansing Rd Durand, Mi 48429

Robert Kerr Elementary 9591 E.

Monroe Rd Durand Mi 48429

Birch Run Area Schools 12450 Church Street Ste #2, Birch Run, Mi 48415

North Elementary, 12440 Church Street, Birch Run, Mi 48415

Marshall Greene Middle School, 8225 Main Street, Birch Run, Mi 48415

Bentley Community Schools Bentley Community Schools 1170 N.

Belsay Rd Burton, MI 48509

Bentley H.S. 1150 N. Belsay Rd Burton, MI 48509

Bentley M.S. 1180 N. Belsay Rd Burton, MI 48509

Montrose Community Schools 300 Nanita Dr. Montrose, MI 48457 Carter Elementary, 200 Park St.

Montrose, MI 48457

Hill McCloy High School, 301 Nanita Dr. Montrose, MI 48457

Lake Fenton Schools 11425 Torrey Road Fenton Mi 48430 Lake Fenton High School 4070 Lahring Road Linden Mi 48451

Lake Fenton Middle School 11425 Torrey Road Fenton Mi 48430

Stockbridge Community Schools 416 N. Clinton St. Stockbridge, MI 49285 Stockbridge Jr/Sr High School

Powers High School 1505 W. Court Street, Flint MI 48502

Imlay City Schools 634 Borland Rd. Imlay City, MI 48444 High School 1001 Norlin Drive Imlay City, MI 48444

Middle School 495 West First St. Imlay City, MI 48444

Kayla Surbrook 525 E. Genesee St Frankenmuth High School 525 E.

Genesee St

Building 3 Name and Address Building 4 Name and Address Building 5 Name and Address Building 6 Name and Address

North Rd. Elementary 525 North Rd. Fenton, MI 48430

State Rd. Elementary 1161 State Rd. Fenton, MI 48430

Tomek-Eastern Elementary 600 4th St. Fenton, MI 48430

Ellen St. Campus/World of Wonder 404 W. Ellen St. Fenton,M 48430

Central Elementary 7199 Silver Lake Road Linden, MI 48451

Hyatt Elementary 325 Stan Eaton Drive Linden, MI 48451

Linden Elementary 400 S Bridge Street Linden, MI 48451

Brandon Middle School 609 S.

Ortonville Rd. Ortonville Mi 48462

Oakwood Elementary 2839 Oakwood Rd. Ortonville Mi 48462

Central 525 Coutant St Flushing, 48433 Springview 1233 Springview St Elms 5125 N Elms St Flushing, 48433 Flushing Middle School 8100 W.

Carpenter Rd Flushing, 48433

Oaktree Elementary 7500 S. Gale Rd. Goodrich 48438

Reid Elementary 7501 Seneca Goodrich 48438

Durand Area High School 9575 E.

Monroe Rd Durand Mi 48429

Bertha Neal Elementary 930 W.

Main St Durand Mi 48429

Birch Run High School, 12450 Church Street, Birch Run, Mi 48415 Barhitte Elementary 6080 Roberta Burton, MI 48509

Torrey Hill Intermediate School 12410 Torrey Road Fenton Mi 48430

West Shore Elementary 3076 Lahring Road Fenton Mi 48430

Borland Elementary 500 West Borland Rd. Imlay City, MI 48444

Weston Elementary 275 Weston St. Imlay City, MI 48444

Building 7 Name and Address Building 8 Name and Address Preferred Delivery Day(s) for your District Preferred delivery time

Tuesday 6-10

Tuesday 6-10

Monday, Wednesday 6-10

Tuesday, Thursday 6-10

Flushing High School 5039 Deland Rd Flushing, 48433 Monday 6-10

Monday 10-1

Monday 6-10

Tuesday, Thursday 6-10

6-10

Tuesday 6-10

Monday 6-10

Monday, Wednesday 6-10

Tuesday 6-10

Tuesday 10-1

Monday, Wednesday 6-10

Monday, Tuesday 6-10

Monday, Tuesday, Wednesday, Thursday, Friday

District Name District Billing Address Building 1 Name and Address Building 2 Name and Address

LakeVille Community Schools 11107 Washburn Road LakeVille Middle School, 11107 Washburn Rd, Otisville

Columbiaville Elementary, 4775 Pine St., Columbiaville

Westwood Heights 3425 W. Pierson Rd. Flint, MI 48504 Hamady Middle/High School - 3223 W.

Carpenter Rd. Flint, MI 48504

McMonagle Elementary - 3484 N.

Jennings Rd. Flint, MI 48504

Genesee Intermediate School District 2413 West Maple Ave, Flint MI 48507 Elmer Knopf Learning Center 1493 Maple Ave, Flint MI 48507

GISD Transition Center 3136 Linden Rd, Flint MI 48507

St. John the Evangelist Catholic School 514 Lincoln St. Fenton MI 48430 St. John School 514 Lincoln St. Fenton

MI 48430

Bendle Public Schools 3420 Columbine Ave, Burton MI 48529 Bendle High School, 2283 Scottwood ave, Bendle Middle School , 2294 E Brist

Building 3 Name and Address Building 4 Name and Address Building 5 Name and Address Building 6 Name and Address

LakeVille Memorial High School, 12455 Wilson Rd., Otisville Hamady Elementary - 3207 Finney Ct. Flint, MI 48504

Academy West - 3400 N.

Jennings Rd. Flint, MI 48504

Woodland Elem. 3493 Beveridge Rd, Flint MI 48532

Marion D. Crouse Instructional Center, 3330 Luce Rd, Flushing

MI 48433

Early Childhood Programs and Services 5098 Pilgrim Rd, Flint

MI 48507

West Bendle, 4020 Cerdan Dr, Burto South Bendle, 4341 Larkin, Burton M

Building 7 Name and Address Building 8 Name and Address Preferred Delivery Day(s) for your District Preferred delivery time

Monday 6-10

Monday 6-10

Monday 6-10

Monday 10-1

Monday, Tuesday 6-10