Gilson (Test-Master TM5 w-dust pan) 07082022.docx

Michigan.gov/MiProcurement Request for Quote # 22*0000000444 Michigan Department of Transportation Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz and Dust Pan

Request for Quote No. 22*0000000444 Solicitation Manager Name: Anna Swanson Direct Phone: 517-230-1612 Email: SwansonA1@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724 This is a Request for Quote (RFQ) for:

Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz and Dust Pan RFQ Timeline

*A bidder’s quote received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFQ is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION. The State recommends reading all RFQ materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFQ within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFQ Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFQ is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFQ may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFQ at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFQ may be modified.

4. QUESTIONS. Bidder questions about this RFQ must be emailed to the Solicitation Manager at SwansonA1@michigan.gov no later than 3:00 pm ET on July 13, 2022. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

All bidder questions will be compiled, and the questions and answers (Q&A) will be posted on SIGMA VSS. SIGMA will generate an automated email to notify bidders that Q&A have been posted.

5. DELIVERY OF Bid. The bidder may submit its bid, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS or by email to the Solicitation Manager at SwansonA1@michigan.gov. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a bid as required may result in disqualification.

The bid and attachments must be fully uploaded and submitted in SIGMAVSS or received in the email inbox prior to the bid response deadline. Do not wait until the last minute to submit a bid response, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a bid to be submitted after the bid response deadline even if a portion of the bid response has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the bid and all attachments on the day of the bid response deadline. Responsibility for a complete submission lies with the bidder.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

To be considered for selection as the successful vendor, a vendor must be authorized by the equipment manufacturer to provide service and repairs during the warranty period and, must be authorized by the equipment manufacturer to provide technical guidance regarding the equipment and software.

· Are you the actual manufacturer, or authorized by the equipment manufacturer to provide service and repairs during the warranty period? |_| YES |_| NO

· Are you the actual equipment manufacturer, or authorized by the manufacturer to provide technical guidance regarding hardware and software |_| YES |_| NO If not the manufacturer, proof of authorization must be submitted with bid response. Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS.

The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:

If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFQ was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFQ process at any time for any or no reason. The issuance of an RFQ, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFQ are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFQ; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFQ.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who receives a PASS for each criterion and has the lowest price.

The State will publish an Award Recommendation and Evaluation Synopsis, by posting a Notice of Intent to Award (NIA1) on www.michigan.gov/SIGMAVSS.

12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest electronically at RademacherC@michigan.gov no later than 3 p.m., three (3) business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFQ is not an offer to enter into a contract. This RFQ may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s contact person during the RFQ process:

Name:

Title:

Address:

Phone Number:

Email:

2. Company Background Information

SIGMA VSS Vendor Number

Legal business name and address.

Business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16).

To demonstrate qualification as a qualified disabled veteran, you must provide:

In lieu of the documentation identified above, the Contractor may provide proof of certification by the National Veterans Business Development Council.

Does the bidder qualify as disabled veteran?

If yes, enter the names of documents submitted with your bid to demonstrate status as a qualified disabled veteran.

4. State of Michigan Experience

Does your company have experience working with the State of Michigan? If so, please provide a list of the projects/contracts you hold or have held with the State for the last 10 years.

5. Standard Contract Terms

☐ Do Not Agree with Contract Terms (attach written exceptions)

Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Quote (RFQ) No. 22*0000000444 Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz and Dust Pan This schedule identifies the anticipated requirements of any Contract resulting from this RFQ. The term “Contractor” in this document refers to a bidder responding to this RFQ, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFQ are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Michigan Department of Transportation is seeking bids for the purchase of a Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz and Dust Pan.

REQUIREMENTS

1. Product Specifications The Contractor must provide one (1) each of the following:

· 1 each -- Gilson Test-Master® TM-5 (6 Tray Model) 115V/60Hz

· 1 each -- TSA-112S 4 inch Deep Dust Pan Bids on alternate brand or manufacturer lines will not be considered.

2. Warranties Describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFQ.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

3. Recall Requirements The Contractor must notify MDOT and assist with any removal and replacement of defective parts at no additional cost.

Bidder Response:

List all exception(s):

4. Service Requirements Timeframes All Contract Activities must be delivered within 30 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

5. Pricing Price Term Pricing per Schedule B is firm.

List all exception(s):

6. Ordering Authorizing Document The appropriate authorizing document for the Contract will be a State issued Purchase Order.

List all exception(s):

7. Delivery

a. Delivery Programs The Contract items must be shipped F.O.B. Destination and all shipping and/or delivery fees must be included in the price of the Contract items.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must describe how they comply with the above requirement(s):

b. Delivery Location Delivery will be expected within 30 business days upon date of order 8:00 am and 3:30 pm. Delivery will be made at MDOT, Construction and Technology Building, ATTN: Bob Wright, 8885 Ricks Road, Lansing, MI 48917.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

8. Packaging and Palletizing Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

9. Acceptance Acceptance, Inspection and Testing The State will visually inspect the contract items upon delivery. Contract items must be in compliance with contract specifications and approved by the MDOT Program Manager prior to payment.

List all exception(s):

10. Payment Methods As required by MCL 18.1283, the State will only disburse payments under this Contract through Electronic Funds Transfer (EFT).

The Contractor is responsible for ensuring current banking information is entered in the State vendor website: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

11. Invoice Requirements All invoices submitted to the State must submitted via email to Cregot@michigan.gov AND include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; and (h) total price.

List all exception(s):

12. Additional Requirements

a. Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

b. Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

c. Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

List all exception(s): (Add rows as necessary.)

d. Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Enter company name here Schedule B - Pricing Request For Quote No. 22*0000000444 Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz and Dust Pan

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the table below. The pricing schedule should be submitted in a modifiable format (e.g. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: % discount off invoice if paid within days after receipt of invoice.

Description

Measure

Gilson Test-Master® TM-5 (6 Tray Model) 115V/60Hz

TSA-112S 4 inch Deep Dust Pan

EA

EA

All bids must be F.O.B. Destination with transportation charges prepaid on the order. Other F.O.B. terms will not be accepted and shall disqualify a Bidder from further consideration.

Lead Time for Delivery: _________days

Proposal is valid for: __________ days This period must be at least 90 days from the due date for responses to this ITB.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

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