Gilson_Engineering_Products_&_Services.pdf
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- Attached to
- Gilson Engineering Products & Services
- Solicitation number
- SS25-8
- Issued by
- Florida
About this file
This is a Single Source Solicitation (SS25-8) issued by the City of Winter Park, Florida, for Gilson Engineering Products & Services through the city's procurement process. The solicitation seeks to procure specific instrumentation and equipment including level instrumentation, valve positioners, flow meters, process recorders, pressure & temperature transmitters, loop controllers, pneumatics, weighing and feeding equipment from Siemens Industry, Inc. The procurement is scheduled for release on October 2, 2024, with responses due by October 23, 2024, at 4:30 pm, to be submitted electronically through the city's secure procurement portal.
The procurement is a single source acquisition with an estimated fiscal year spending of $50,000, justified by Siemens being the original manufacturer and designer of existing equipment at the city's wastewater treatment plant and lift station. The city acknowledges this purchase will obligate them to this specific vendor for future maintenance and potential additional purchases. The solicitation follows Florida Statute 287.057 and allows for a 15-business-day period for other potential suppliers to demonstrate equivalent capabilities, though the city has determined Siemens is uniquely qualified due to their specific knowledge and design of the existing system.
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Text version
SS25-8
GILSON ENGINEERING PRODUCTS & SERVICES
City of Winter Park
401 South Park Avenue
Winter Park, FL 32789
RELEASE DATE: October 2, 2024
DEADLINE FOR QUESTIONS: undefined
RESPONSE DEADLINE: October 23, 2024, 4:30 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/cityofwinterpark https://secure.procurenow.com/portal/%7bproject.government.code%7d
City of Winter Park
Gilson Engineering Products & Services
I. Summary
II. Notice
III. Vendor Questionnaire
Attachments:
A - Siemens Industry - Single Source Letter
Single Source #SS25-8 Title: Gilson Engineering Products & Services
1. Summary
Supplier: Siemens Industry, Inc.
Description: Gilson Engineering Products & Services
To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.
Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.
This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.
2. Notice
It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.
Requestor: Tara Lamoureux
Date: Wednesday, October 2, 2024
Request For: Single Source
Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.
*Definition of Uniquely:
A. Being the only one of its kind
B. Without an equal or equivalent; unparalleled
C. Unusual; extraordinary
D. Characteristic of a particular category, condition or locality
Brand/Manufacturer: Gilson Engineering Products & Services
Product Number/Name: Level Instrumentation, Valve Positioners, Flow Meters, Process Recorders, Pressure & Temperature Transmitters, Loop Controllers, Pneumatics, Weighing and Feeding Equipment
Proposed Vendor: Siemens Industry, Inc.
Fiscal Year: FY25
Estimated FY Spending: $50,000
1. Explain why the product/service requested is the only product/service that can satisfy your requirements.
Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:
Reclaim flow replacing existing equipment.
2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source. (Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):
This vendor is the manufacturer and designer of the equipment provided to the wastewater plant and lift station.
3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):
Yes
4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:
This is an existing equipment system used at the wastewater treatment and lift station which has been designed and produced by Seimens which requires their specific products and knowledge of the system for repair and service.
I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.
Department Head: Tara Lamoureux Date: Wednesday, October 2, 2024
3. Vendor Questionnaire
3.1. Does your company provide this product/service?*
☐ Yes
☐ No
*Response required
3.2. Vendor Specifications and Information*
Please upload your specifications and information.
*Response required
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