GHS Auditorium - Project Manual.pdf

PROJECT MANUAL

for

GAYLORD COMMUNITY SCHOOLS

SF3.12 – 2026 SINKING FUND PROJECTS

Gaylord High School (GHS)

Auditorium Lighting Upgrades

PROJECT NO. 0284-20M

April 30, 2026

SF3.12 2026 SINKING FUND PROJECTS

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Project Title Page 00 01 01 - 1

DOCUMENT 00 01 01

PROJECT TITLE PAGE

PROJECT NAME: GAYLORD COMMUNITY SCHOOLS

PROJECT 3.12 – 2026 SINKING FUND PROJECTS

Gaylord High School (GHS) Auditorium Lighting Upgrades

OWNER: Gaylord Community Schools

615 South Elm Street Gaylord, MI 49735 Contact: David Parsell, Transportation and Maintenance Director Telephone: 989/731-5230

ARCHITECT: Anthony Esson, Architect

Mailing Address:

P.O. Box 479

Gaylord, MI 49734

Shipping Address:

2111 Forester Drive Frederic, MI 49733

Contact: Anthony P. Esson, Architect, LEED AP

PH: 989-350-1827

tony@anthonyessonarchitect.com

MEP ENGINEER JLK Engineering 795 Fairway Drive

PH: 989-614-4225

Gaylord, MI 49735 jkowatch@jlkengineering.com

CONSTRUCTION Sugar Construction, Inc.

MANAGER: 2968 Venture Drive Midland, MI 48640 Contact: Jerry Brown, Project Manager

PH: 989-631-4154

jerrybrown@sugarconstruction.com

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Table of Contents 00 01 10-1

DOCUMENT 00 01 10

TABLE OF CONTENTS

Section Title

PROCUREMENT AND CONTRACTION REQUIREMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

00 01 01 Project Title Page 00 01 10 Table of Contents

PROCUREMENT REQUIREMENTS

00 11 16 Invitation to Bid 00 21 13 Instructions to Bidders Bid Category 16.0 – Electrical Bid Category 16.3 – Theatrical Lighting and Controls 00 41 13 Bid Form - Stipulated Sum 00 45 01 Familial Disclosure Statement 00 45 02 Iran Economic Sanctions Act Compliance Affidavit

CONTRACTING REQUIREMENTS

00 52 14 Agreement Form Sample Subcontract Agreement 00 72 14 General Conditions AIA A201-2007 as Modified

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary 01 20 00 Price and Payment Procedures 01 30 00 Administrative Requirements 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution and Closeout Requirements

FACILITY SERVICES SUBGROUP

DIVISION 26 - ELECTRCAL

26 00 01 General Electrical Requirements

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Table of Contents 00 01 10-2

26 05 19 Low-Voltage Electrical Power Cables (600 V and Less) 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 34 Conduit 26 05 37 Boxes 26 05 53 Identification for Electrical Systems 26 24 16 Panelboards 26 27 17 Equipment Wiring 26 27 26 Wiring Devices 26 28 13 Fuses 26 51 00 Interior Lighting 26 55 61 Theatrical Stage Lighting and Controls

END OF SECTION

GHS Auditorium Lighting Upgrades

Anthony Esson, Architect Invitation to Bid 00 11 16 - 1

DOCUMENT 00 11 16

INVITATION TO BID

Project:

PROJECT SF3.12 – 2026 SINKING FUND PROJECTS

Gaylord High School (GHS) Auditorium Lighting Upgrades

Owner:

Gaylord Community Schools 615 South Elm Street Gaylord, MI 49735

Architect/Engineer:

Anthony P. Esson, Architect, PLLC PO Box 479 Gaylord, MI 49734

Date: April 30, 2026

Gaylord Community Schools will receive Bids a lighting upgrade project consisting of replacement of house lighting and controls, and theatrical lighting and controls in the Gaylord High School Auditorium located 90 Livingston Boulevard, Gaylord, MI 49735.

Sealed Bids may be delivered in person to Gaylord Community Schools, c/o Joe Hart, Business Manager, 615 South Elm Street, Gaylord, MI 49735. Bids must be received prior to 10:30 AM local time on Wednesday, May 27, 2026. Bids will be opened publically and read aloud in the Board Meeting Room in the BOECC building, 615 South Elm Street, Gaylord, MI 49735 immediately after the closure of the bidding period. The Owner will not consider or accept a bid received after the date and time specified for bid submission. Post Bid Interviews with the apparent low Bidder(s) will be scheduled following receipt of Bids.

All Bids will be evaluated at a later date.

There will be a Pre-Bid Conference conducted by the Construction Manager and Architect/Engineer at 10:30 AM local time, Tuesday, May 19, 2026. The meeting will convene in the Gaylord High School Commons located at 90 Livingston Boulevard, Gaylord MI 49735. The Pre-Bid Conference will consist of a brief informational meeting followed by an opportunity for Bidders to examine the Project site. Attendance is not mandatory but is strongly encouraged.

Bidding Documents will be available on or about May 4, 2026. Interested Bidders may view and download bidding documents at www.sugarconstruction.com/current-bids. Select Gaylord Community Schools, SF3.12

– 2026 Sinking Fund Projects; GHS Auditorium Lighting Upgrades.

Anthony Esson, Architect Invitation to Bid 00 11 16 - 2

Each Bidder shall include with its Bid, a sworn and notarized statement disclosing any familial relationships that exist between the owner or any employee of the Bidder and any member of the Board of Education of the Superintendent of the School District.

Compliance with the Iran Economic Sanctions Act (PA 517 of 2012) is required. Each Bidder shall include a sworn and notarized certification that they are not an "Iran Linked Business" as the term is defined in the Act.

A Bid security in the amount of no less than 5 percent of the Bid Sum in the form of a Bid Bond, or certified check payable to the Owner shall accompany each Bid. A personal or company check does not constitute a Bid security.

Refer to other bidding requirements described in Document 00 21 13.

Bids shall be submitted on the Bid Form provided in the Bidding Documents. Bidders may supplement this form as appropriate.

Bidders will not be required to furnish Performance and Labor/Material Payment Bonds for this project.

Bids will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.

The Owner reserves the right to accept or reject any or all Bids, either in whole or in part; to award the Contract to other than the lowest Bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of the Owner.

END OF DOCUMENT

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 1

DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

1.1 SUMMARY

A. Document Includes:

1. Bid submission.

2. Intent.

3. Work identified in contract documents.

4. Contract Time.

5. Definitions.

6. Contract Documents identification.

7. Availability of documents.

8. Examination of documents.

9. Inquiries and Addenda.

10. Product substitutions.

11. Site examination.

12. Prebid conference.

13. Subcontractors.

14. Submission procedure.

15. Bid ineligibility.

16. Security deposit.

17. Performance Assurance.

18. Bid Form requirements.

19. Bid Alternates.

20. Fees for changes in the Work.

21. Bid Form signature.

22. Familial Disclosure Statement

23. Iran Economic Sanctions Act Compliance Affidavit

24. Bid opening.

25. Duration of offer.

26. Acceptance of offer.

B. Related Documents:

1. Document 00 11 16 - Invitation to Bid.

2. Document 00 31 00 - Available Project Information.

3. Document 00 41 13 - Bid Form - Stipulated Sum (Trade Contract).

1.2 BID SUBMISSION

A. Bids signed and under seal, executed, and dated will be received by Gaylord Community Schools c/o Joe Hart, Business Manager, 615 S. Elm Street, Gaylord, MI 49735, until 10:30 AM local time on the 27th day of May, 2026.

B. Bids submitted after the above time will be returned to Bidder unopened.

C. Amendments to submitted Bids will be permitted when received in writing prior to bid closing and when endorsed by the same party or parties who signed and sealed the Bid.

D. Bidders may withdraw their Bid by written request at any time before bid closing.

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 2

1.3 INTENT

A. The intent of this Bid request is to obtain an offer to perform Trade Contract work to complete the Work described in the Contract Documents.

B. This is a “Construction Management as Constructor” project and there will be no “general contractor”. The Construction Manager will award trade contracts for each Bid Category as described below:

1. Bid Category 16.0 – Electrical

2. Bid Category 16.3 – Theatrical Stage Lighting and Controls

1.4 WORK IDENTIFIED IN CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises renovations and improvements to the Gaylord High School Auditorium and includes replacement of house lighting and controls, and theatrical stage lighting and controls as described in the Drawings, Specifications and specific Bid Categories for each trade discipline.

B. Locations:

1. Gaylord High School, 90 Livingston Blvd., Gaylord, MI 49735.

1.5 CONTRACT TIME

A. Perform the Work within time stated in Document 00 52 14, Sample Subcontract Agreement, and Sample Subcontract Agreement - Exhibit "A". The Bidder, in submitting an offer, accepts the Contract Time period stated for performing the Work.

1.6 DEFINITIONS

A. Bidding Documents: Contract Documents supplemented with Invitation To Bid, Instructions to Bidders, Information Available to Bidders, Bid Form, and bid securities, identified

B. Contract Documents: As defined in AIA Document A201-2007 Article 1, including issued Addenda.

C. Bid: Executed Bid Form and required attachments submitted in accordance with these Instructions to Bidders.

D. Bid Price: Monetary sum identified by the Bidder in the Bid Form.

1.7 CONTRACT DOCUMENTS IDENTIFICATION

A. The Contract Documents are identified as Project No. 284-20H.6 Gaylord Community Schools Project SF3.8 – 2024 Sinking Fund Projects; Bid Package No. 4; Board Office / Early Childhood Center Generator & ATS Installation as prepared by Anthony P. Esson, Architect.

1.8 AVAILABILITY OF DOCUMENTS

A. Bidding Documents may be obtained as stated in Invitation to Bid.

B. Partial sets of Bidding Documents will not be issued to Bidders.

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 3

C. Bidding Documents are made available only for the purpose of obtaining offers for this Project.

Their use does not grant a license for other purposes.

1.9 EXAMINATION OF DOCUMENTS

A. Bidders are responsible for full examination of the drawings, specifications, exhibits and any Addenda prior to submission of bids.

B. Bidding Documents may be viewed at the office of the Owner

C. Upon receipt of Bidding Documents verify documents are complete. Notify Architect/Engineer if documents are incomplete.

D. Immediately notify Architect/Engineer upon finding discrepancies or omissions in Bidding Documents.

1.10 INQUIRIES AND ADDENDA

A. Direct questions in writing to Anthony P. Esson, at the office of the Architect/Engineer; e-mail at tony@anthonyessonarchitect.com.

B. Verbal answers are not binding on any party.

C. Submit questions not less than 7 days before date set for receipt of Bids. Replies will be made by Addenda.

D. Addenda may be issued during bidding period. Addenda will be posted on the Construction Manager’s website. Addenda become part of the Contract Documents. Include resultant costs in the Bid Price.

1.11 PRODUCT SUBSTITUTIONS

A. Where Bidding Documents stipulate particular Products, substitution requests will be considered by Architect/Engineer up to 5 days before receipt of Bids.

B. With each substitution request, provide sufficient information for Architect/Engineer to determine acceptability of proposed products.

C. When a request to substitute a Product is made, Architect/Engineer may approve the substitution.

Approved substitutions will be identified by Addenda.

D. In submission of substitutions to Products specified, Bidders shall include in their Bid, changes required in the Work, changes to Contract Time and Contract Price to accommodate such approved substitutions. Later claims by the Bidder for an addition to the Contract Time or Contract Price because of changes in Work necessitated by use of substitutions will not be considered.

1.12 SITE EXAMINATION

A. Examine Project site before submitting a Bid.

mailto:tony@anthonyessonarchitect.com

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 4

1.13 PREBID CONFERENCE

A. A Bidders conference is scheduled for 10:30 AM on the 19th day of May, 2026. The meeting will convene in the Gaylord High School Commons located at 90 Livingston Boulevard, Gaylord MI 49735. The Pre-Bid Meeting will consist of a brief informational meeting followed by an opportunity for Bidders to examine the project sites. No other opportunity to examine the project sites will be offered.

B. Attendance is not mandatory but, is strongly recommended.

C. Representatives of the Owner, Architect/Engineer and Construction Manager will be in attendance.

D. Information relevant to Bidding Documents will be issued by Addendum.

1.14 SUBCONTRACTORS

A. The owner reserves the right to reject a proposed subcontractor for reasonable cause.

B. Refer to AIA Document A201-1997 Article 5 of General Conditions.

1.15 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for delivery of Bids in manner and time prescribed.

B. Submit three copies of executed offer on Bid Forms provided, signed and sealed with required security deposit in a closed opaque envelope, clearly identified with Bidder’s name, Project name, Specific Bid Category and Owner's name on the outside.

C. Each Bid Category must be bid in its’ entirety. Bid qualifiers that omit portions of the work will be grounds for rejection.

D. Bidders may bid more than one Bid Category however each category must be bid separately, using separate Bid Forms, in separate envelopes.

E. An abstract summary of submitted Bids will be made available to all Bidders following bid opening.

1.16 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, will be declared unacceptable at Owner’s discretion.

B. Bid Forms, Appendices, and enclosures which are improperly prepared will be declared unacceptable at Owner’s discretion.

C. Failure to provide security deposit, bonds or insurance requirements will invalidate the Bid at the discretion of the Owner.

D. Bidders that are "Iran Linked Businesses" as the term is defined in PA 517 of 2012, Iran Economic Sanctions Act are ineligible to Bid. Eligible Bidders must submit certification in accordance with the Act. Refer to Section 00 45 02.

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 5

1.17 SECURITY DEPOSIT

A. Bids shall be accompanied by security deposit as follows:

1. Bid Bond in the amount of not less than five percent (5%) of the Bid Price on standard surety company form or;

2. Certified check payable to Owner in the amount of five percent (5%) of the Bid Price.

B. Endorse Bid Bond in name of Gaylord Community Schools as obligee, signed and sealed by the principal (Contractor) and surety.

C. Endorse certified check in name of Gaylord Community Schools.

1.18 PERFORMANCE ASSURANCE

A. This project will be administered by a Construction Manager as Constructor. The Construction Manager shall provide Performance and Payment bonds for the project.

1.19 BID FORM REQUIREMENTS

A. Complete requested information in the Bid Form and Bid Form Supplements.

1.20 BID ALTERNATES

A. There are no mandatory Bid Alternates associated with this Contract.

B. Voluntary Alternates may be offered by Bidders. Voluntary Alternates will not be considered in the award of Contract. Any voluntary alternates accepted will be included in the contract by Change Order.

1.21 FEES FOR CHANGES IN THE WORK

A. Include in the Bid Form, the overhead and profit fees on Bidder’s own Work and Work by Subcontractors, applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Price is based.

1. Overhead and profit fees may not exceed 10%.

2. Overhead and profit fees will be applied to the net cost of additions to, or the net cost of deductions from the Work.

1.22 BID FORM SIGNATURE

A. Sign Bid Form, as follows:

1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature. Affix seal.

2. Partnership: Signature of all partners in the presence of a witness who will also sign. Insert the word "Partner" under each signature. Affix seal to each signature.

3. Corporation: Signature of a duly authorized signing officers in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the Bid is signed by officials other than the president and secretary of the company, or the president/secretary/treasurer of the company, submit a copy of the by-law resolution of their board of directors authorizing them to do so, with the Bid Form in the bid envelope.

Anthony Esson, Architect Instructions to Bidders 00 21 13 - 6

4. Joint Venture: Signature of each party of the joint venture under their respective seals in a manner appropriate to such party as described above, similar to requirements for Partnerships.

1.23 FAMILIAL DISCLOSURE STATEMENT

A. Include Familial Disclosure Statement – 00 45 01.

B. Complete all requested information in the affidavit.

C. Signature of the affidavit shall be notarized.

D. Failure of the Bidder to submit a fully executed affidavit will result in disqualification of the bidder.

1.24 IRAN ECONOMIC SANCTIONS ACT COMPLIANE AFFIDAVIT

A. Include Iran Economic Sanctions Act Compliance Affidavit – 00 45 02.

B. Complete all requested information in the affidavit.

C. Signature of the affidavit shall be notarized.

D. Failure of the Bidder to submit a fully executed affidavit will result in disqualification of the bidder.

1.25 BID OPENING

A. Bids will be opened publicly immediately after time for receipt of Bids. Bidders may be present.

1.26 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of 30 days after bid closing date.

1.27 ACCEPTANCE OF OFFER

A. The Owner reserves the right to accept or reject any or all offers.

B. After acceptance by the Owner, the Construction Manager, on behalf of the Owner, will issue to the accepted Bidder, a written Notice to Proceed.

C. Notwithstanding delay in the preparation and execution of the Agreement, accepted Bidder shall be prepared, upon written Notice to Proceed, to commence work within (3) days following receipt of official written order of the Owner to proceed, or on date stipulated in such order.

D. The accepted bidder shall enter into a Contract Agreement with the Construction Manager, and within (5) days following its presentation shall execute Agreement and return it to the Construction Manager.

GHS Auditorium Lighting Upgrades April 30, 2026

Sugar Construction, Inc. Bid Category 16.0 16.0 - 1

BID CATEGORY 16.0 – ELECTRICAL

General Inclusions for This Category’s Work

1. The term “general contractor” will not apply to any body of work for this project. Each trade discipline will be responsible for such work as described by Bid Category content.

2. Provide all required layout for this Bid Category’s work.

3. Provide daily housekeeping and clean up and dispose of any wastes generated by this bid category in dumpster provided by the Construction Manager unless noted otherwise in Specific Inclusions below. “Daily” means daily. Should it be necessary for the Construction Manager to get involved in clean up the costs will be passed along to this contractor.

4. Contractor shall have a competent supervisor on site while performing any work for this bid category.

5. Contractor shall be responsible for coordination and interface with other contractors for the duration of the project.

6. Contractor shall be responsible for the receiving, unloading, storage and storage facilities for materials brought to the site.

7. The owner shall have the right to reclaim demolished materials.

8. All front end paperwork such as insurance certificates, schedule of values, submittals and/or shop drawings must be submitted to the Construction Manager within ten work days of award.

9. Contractor shall be responsible for safe work practices as required by Michigan Laws and as per the safety policy of the Construction Manager.

10. Contractor is responsible for the complete bid documents including drawings, specifications, Addenda, schedules, etc. and shall perform all that is required for a complete product that complies with same.

11. Contractor’s representative shall attend scheduled progress meetings each week as directed by the Construction Manager.

12. Any Contractor that knowingly installs their work on another’s mistake or faulty work will be responsible for correcting same.

13. All contractors shall complete their work to a fully operational condition in full compliance with governing codes and authorities.

14. Contractors shall obtain and pay all costs for permits that are associated with this categories work. Scheduling inspections by governing officials will be by this bid category and shall be coordinated with the Construction Manager. The Building Permit will be purchased by the Construction Manager.

15. Copies of permits (if applicable) shall be forwarded to the Construction Manager as soon as received. Occupancy approvals shall also be forwarded on or before the date of substantial completion.

16. Contractor shall supply sufficient manpower or any overtime that might be required to meet the project schedule.

17. Contractor is responsible for the protection of existing structures, plants, lawns, trees, etc.

18. Mud and/or debris tracked onto the parking lots, streets or any roadways by this contractor shall be swept and properly cleaned by this contractor.

19. Bid Category descriptions are intended to define the job scope in as much detail as possible however not necessarily “all” inclusive. Each bidder shall review all Bid Categories for a clear understanding of responsibility of scope and should advise the Architect of any conflicts or irregularities that could affect the bidding or the execution of this contract.

20. Should there be a conflict regarding assignment of work between the Bid Category descriptions and notes and/or Architect’s specifications, the Bid Category descriptions shall take precedence.

21. All Contractors shall be subject to liquidated damages for failure to meet the specified date of substantial completion as set forth in these documents and/or obtaining a Certificate of Occupancy (temporary or final), by the Michigan Bureau of Construction Codes prior to said date.

GHS Auditorium Lighting Upgrades April 30, 2026

Sugar Construction, Inc. Bid Category 16.0 16.0 - 2

22. The Construction Manager will have a safety policy governing the work activities of this project.

Each Contractor shall comply with said policy as well as the minimum requirements under Michigan Law.

23. The Construction Manager will designate an area outside the school for contractor lunch room trailers.

24. Smoking is not permitted anywhere on School Property.

25. Questions that arise during the construction period shall be directed to the Construction Manager who will provide the appropriate response. Contractors shall not approach the owner or any persons employed by the owner with job questions or concerns.

26. Certain areas may be occupied by the owner during construction. Profane or abusive language, pornography, etc. will not be tolerated.

27. Provide and maintain dust control for this Bid Category’s work.

28. Contractors will be given access to the site form 7:00am to 5:30pm weekdays only. Weekend work may be granted by special permission or if so stated in your bid proposal.

29. All punch list work and all closeout documents must be completed to the satisfaction of the architect before acceptance of any invoice for retainage or any portion of retainage.

The contractor shall provide all labor, materials and equipment to perform the work specified in the construction documents and as set forth in this Bid Category description.

Specifications Included for This Bid Category:

(Total responsibility for these sections in their entirety unless otherwise noted)

26 00 01- General Electrical Requirements 26 05 19- Low Voltage Electrical Power Cables (600V and Less) 26 05 26- Grounding and Bonding for Electrical Systems 26 05 29- Hangers and Supports for Electrical Systems 26 05 34- Conduit 26 05 37- Boxes 26 05 53- Identification for Electrical Systems 26 24 16- Panelboards 26 27 17- Equipment Wiring 26 27 26- Wiring Devices 26 28 13- Fuses 26 51 00- Interior Lighting

Reference Specifications for This Bid Category:

(Include portions of these specifications as they apply to this bid category)

All sections under Division 1 General Requirements 26 55 61-Theatrical Stage Lighting and Controls

Inclusions for This Project: (but not limited to):

Any work that may be reasonably construed as part of this bid category’s responsibility shall be included.

1. Coordination with other trade contractors.

2. Provide required electrical permit.

3. Electrical demolition.

4. Provide a dumpster for the demolition under this bid category and pay all costs for disposal.

5. Provide any necessary equipment and/or scaffold to access the work.

6. Furnish and install new light fixtures per plans.

GHS Auditorium Lighting Upgrades April 30, 2026

Sugar Construction, Inc. Bid Category 16.0 16.0 - 3

7. Furnish and install new power distribution as shown.

8. Access through existing ceilings and restoration of same will be the responsibility of this Bid

Category.

9. Furnish and install firestopping at all penetrations made by this bid category through fire rated and / or smoke barrier systems.

10. Restore any damage to existing finish surfaces caused by this bid category’s work.

11. Update Construction Manager’s as built drawings weekly.

12. Provide temporary lunch facilities for this bid category’s work.

Exclusions:

1. Temporary restrooms will be provided by the Construction Manager.

END OF BID CATEGORY 16.0

GHS Auditorium Lighting Upgrades April 30, 2026

Sugar Construction, Inc. Bid Category 16.3 16.3 - 1

BID CATEGORY 16.3 – THEATRICAL STAGE LIGHTING AND CONTROLS

General Inclusions for This Category’s Work

1. The term “general contractor” will not apply to any body of work for this project. Each trade discipline will be responsible for such work as described by Bid Category content.

2. Provide all required layout for this Bid Category’s work.

3. Provide daily housekeeping and clean up and dispose of any wastes generated by this bid category in dumpster provided by the Construction Manager unless noted otherwise in Specific Inclusions below. “Daily” means daily. Should it be necessary for the Construction Manager to get involved in clean up the costs will be passed along to this contractor.

4. Contractor shall have a competent supervisor on site while performing any work for this bid category.

5. Contractor shall be responsible for coordination and interface with other contractors for the duration of the project.

6. Contractor shall be responsible for the receiving, unloading, storage and storage facilities for materials brought to the site.

7. The owner shall have the right to reclaim demolished materials.

8. All front end paperwork such as insurance certificates, schedule of values, submittals and/or shop drawings must be submitted to the Construction Manager within ten work days of award.

9. Contractor shall be responsible for safe work practices as required by Michigan Laws and as per the safety policy of the Construction Manager.

10. Contractor is responsible for the complete bid documents including drawings, specifications, Addenda, schedules, etc. and shall perform all that is required for a complete product that complies with same.

11. Contractor’s representative shall attend scheduled progress meetings each week as directed by the Construction Manager.

12. Any Contractor that knowingly installs their work on another’s mistake or faulty work will be responsible for correcting same.

13. All contractors shall complete their work to a fully operational condition in full compliance with governing codes and authorities.

14. Contractors shall obtain and pay all costs for permits that are associated with this categories work. Scheduling inspections by governing officials will be by this bid category and shall be coordinated with the Construction Manager. The Building Permit will be purchased by the Construction Manager.

15. Copies of permits (if applicable) shall be forwarded to the Construction Manager as soon as received. Occupancy approvals shall also be forwarded on or before the date of substantial completion.

16. Contractor shall supply sufficient manpower or any overtime that might be required to meet the project schedule.

17. Contractor is responsible for the protection of existing structures, plants, lawns, trees, etc.

18. Mud and/or debris tracked onto the parking lots, streets or any roadways by this contractor shall be swept and properly cleaned by this contractor.

19. Bid Category descriptions are intended to define the job scope in as much detail as possible however not necessarily “all” inclusive. Each bidder shall review all Bid Categories for a clear understanding of responsibility of scope and should advise the Architect of any conflicts or irregularities that could affect the bidding or the execution of this contract.

20. Should there be a conflict regarding assignment of work between the Bid Category descriptions and notes and/or Architect’s specifications, the Bid Category descriptions shall take precedence.

21. All Contractors shall be subject to liquidated damages for failure to meet the specified date of substantial completion as set forth in these documents and/or obtaining a Certificate of Occupancy (temporary or final), by the Michigan Bureau of Construction Codes prior to said date.

GHS Auditorium Lighting Upgrades April 30, 2026

Sugar Construction, Inc. Bid Category 16.3 16.3 - 2

22. The Construction Manager will have a safety policy governing the work activities of this project.

Each Contractor shall comply with said policy as well as the minimum requirements under Michigan Law.

23. The Construction Manager will designate an area outside the school for contractor lunch room trailers.

24. Smoking is not permitted anywhere on School Property.

25. Questions that arise during the construction period shall be directed to the Construction Manager who will provide the appropriate response. Contractors shall not approach the owner or any persons employed by the owner with job questions or concerns.

26. Certain areas may be occupied by the owner during construction. Profane or abusive language, pornography, etc. will not be tolerated.

27. Provide and maintain dust control for this Bid Category’s work.

28. Contractors will be given access to the site form 7:00am to 5:30pm weekdays only. Weekend work may be granted by special permission or if so stated in your bid proposal.

29. All punch list work and all closeout documents must be completed to the satisfaction of the architect before acceptance of any invoice for retainage or any portion of retainage.

The contractor shall provide all labor, materials and equipment to perform the work specified in the construction documents and as set forth in this Bid Category description.

Specifications Included for This Bid Category:

(Total responsibility for these sections in their entirety unless otherwise noted)

26 55 61-Theatrical Stage Lighting and Controls

Reference Specifications for This Bid Category:

(Include portions of these specifications as they apply to this bid category)

All sections under Division 1 General Requirements 26 00 00- Division 26 Electrical (All Sections)

Inclusions for This Project: (but not limited to):

Any work that may be reasonably construed as part of this bid category’s responsibility shall be included.

1. Coordination with other trade contractors.

2. Provide any required permits.

3. Provide a dumpster for wastes generated under this bid category and pay all costs for disposal.

4. Provide any necessary equipment and/or scaffold to access the work.

5. Furnish and install new stage lighting fixtures.

6. Furnish and install new stage lighting controls.

7. Restore any damage to existing finish surfaces caused by this bid category’s work.

8. Update Construction Manager’s as built drawings weekly.

9. Provide temporary lunch facilities for this bid category’s work.

Exclusions:

1. Temporary restrooms will be provided by the Construction Manager.

END OF BID CATEGORY 16.3

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Bid Form – Stipulated Price 00 41 13 - 1

DOCUMENT 00 41 13

BID FORM – STIPULATED PRICE

To: Gaylord Community Schools c/o Joe Hart, Business Manager 615 South Elm Street Gaylord, Michigan 49735

Project: Gaylord Community Schools Project SF3.12 – 2026 Sinking Fund Projects

Gaylord High School (GHS) Auditorium Lighting Upgrades Project No. 284-20M

Date:

Submitted by:

(Bidder full name)

(Bidder full address)

Estimator (name and telephone)

Bid Category:

1. OFFER

Having examined the Place of The Work and all matters referred to in the Instructions to Bidders and the Contract Documents prepared by Anthony Esson, Architect for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the

Stipulated Sum of: $ (numerical)

$ dollars in lawful (written) money of the United States of America.

• We have included the required security deposit as required by the Instruction to Bidders.

• All applicable federal and/or State of Michigan taxes are included in the Bid Sum.

• We have included all allowances as provided in each respective Bid Category.

• We acknowledge that Liquidated Damages will be assessed for our failure to achieve Substantial Completion and/or obtain approval for occupancy from the Michigan Bureau of Construction Codes (where applicable) prior to the dates indicated in the Contract Documents.

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Bid Form – Stipulated Price 00 41 13 - 2

2. ACCEPTANCE

This offer shall be open to acceptance and is irrevocable for sixty (60) days from the bid closing date. If this bid is accepted by the Owner within the time period stated above, we will:

a. Execute the Agreement within five (5) days of receipt of Notice of Award by the Construction Manager.

b. Commence work within three (3) days after written Notice to Proceed by the Construction Manager.

If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to the Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

3. CHANGES TO THE WORK

When the Architect establishes that the method of valuation for Changes in the Work will be net cost plus a percentage fee in accordance with General Conditions, our percentage fee will be:

percent (may not to exceed 10%) overhead and profit on the net cost of our own Work;

percent (may not to exceed 10%) on the cost of work done by any Subcontractor.

6. ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

Addendum # Dated

Addendum # Dated

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Anthony Esson, Architect Bid Form – Stipulated Price 00 41 13 - 3

7. BID FORM SIGNATURE(S)

The Corporate Seal of

(Bidder - print the full name of firm) was hereunto affixed in the presence of:

(Authorized signing officer Title)

If the Bid is a joint venture or partnership, add additional forms of execution for each member of the joint venture in the appropriate form or forms as above.

END OF BID FORM - STIPULATED PRICE

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Familial Disclosure Statement 00 45 01 - 1

DOCUMENT 00 45 01

FAMILIAL DISCLOSURE STATEMENT

The undersigned, as owner or authorized officer of the Bidder, and pursuant to the familial disclosure requirement provided in the advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of (the Bidder) and any member of the Board of Education or the Superintendent of Gaylord Community Schools (the School), except as indicated below:

List any Familial Relationships:

BIDDER:

By:

Its:

State of Michigan )

) SS

County of )

This instrument was acknowledged before me on the day of , 202 , by

, Notary Public

, County, Michigan

My Commission Expires:

Acting in the County of:

END OF FAMILIAL DISCLOSURE STATEMENT

GHS Auditorium Lighting Upgrades April 30, 2026

Anthony Esson, Architect Iran Economic Sanctions Act Compliance Affidavit 00 45 02 - 1

DOCUMENT 00 45 02

IRAN ECONOMIC SANCTIONS ACT COMPLIANCE AFFIDAVIT

Effective April 1, 2013, all Bids and/or Proposals received by public entities in the State of Michigan must comply with the Iran Economic Sanctions Act, Act 517 of 2012. As a condition to compliance with the Act, the following certification must be submitted with the Bid.

The undersigned, as owner or authorized officer of (the Bidder), pursuant to the requirements of the Iran Economic Sanctions Act, Act 517 of 2012, hereby certifies under civil penalty for false certification, that the Bidder is not an "Iran Linked Business", as defined in the Act, and is eligible to submit a Bid.

By:

Its:

State of Michigan )

) SS

County of )

This instrument was acknowledged before me on the day of , 202 , by

, Notary Public

, County, Michigan

My Commission Expires:

Acting in the County of:

END OF IRAN ECONOMIC SANCTIONS ACT COMPLIANCE AFFIDAVIT

Anthony Esson, Architect Agreement Form 00 52 14 - 1

DOCUMENT 00 52 14

AGREEMENT FORM

1.1 SUMMARY

A. Document Includes:

1. Agreement.

B. Related Documents:

1. Document 00 72 14 - General Conditions.

1.2 AGREEMENT

A. The Subcontractor Agreement included in this section (see following Sample agreement) forms the basis of Agreement between the Construction Manager and Trade Contractor.

Sugar Construction, Inc.

GHS Auditorium Lighting Updates Gaylord Community Schools 615 S. Elm St.

Gaylord MI 49735

PROJECT:

1. THE WORK:

CONTRACT #:

Sample Subcontractor SUBCONTRACTOR:

$50,450.00

04/30/2026

SUBCONTRACT SUM:

Address:

Phone:

Fax:

Email:

Attn:

CONTRACT DATE:

EXACTLY FIFTY THOUSAND FOUR HUNDRED FIFTY DOLLARS

1. This Subcontract Agreement.

2. As described in Exhibit A.

Federal ID #:

SCI JOB #:

Initials: ________

CONTRACT DOCUMENTS:

TIME OF COMPLETION:

2968 Venture Drive Midland MI 48640 989 631-4154 989 631-7012

Phone:

Fax:

Taxable: Yes

1.1 The Subcontractor represents that it is fully qualified and licensed to perform this Agreement, and acknowledges that, prior to the execution of this Agreement it has (a) by its own independent investigation ascertained (i) the Work required by this Agreement (ii) the conditions involved in performing the Work, and (iii) the obligations of this Agreement and the Contract Documents; and (b) independently verified all information furnished by the Owner, Construction Manager, or others satisfying itself as to the correctness and accuracy of that information. Any failure by Subcontractor to investigate independently and become informed will not relieve the Subcontractor from its responsibilities hereunder nor serve as a basis for an adjustment to the contract value.

1.2 The Subcontractor shall provide all necessary labor, material, equipment, tools, shop drawings, layout, samples, professional services, taxes, permits, fees, licenses, insurances, etc. to perform the Work.

1.3 The Work shall be performed in accordance with all applicable local, state and federal codes, laws and regulations (including OSHA and MIOSHA) and in accordance with the Contract Documents.

1.4 Subcontractor shall keep the Project free and clean of trash and debris attributable to the Work. On twenty-four (24) hours written notice by the Construction Manager, Subcontractor shall remove all trash and debris or be responsible for the cost, plus twenty percent, incurred by Construction Manager to do same.

1.5 The Subcontractor shall furnish a workforce that will work in harmony with all other subcontractors on the Project. The Sub-contractor shall not suffer, support or take any action to picket, strike, handbill, engage in sympathy or unfair labor practice strikes, or any work stoppages or otherwise interfere with the Work or the business of the Construction Manager or any of its subcontractors. The Subcontractor shall not suffer its employees to honor or recognize any picket line by any union against the Construction Manager.

1.6 Subcontractor agrees promptly to make good, without cost to the Owner or Construction Manager, any and all defects due to faulty workmanship and/or materials which may appear within the guaranty or warranty period established in the Contract Documents or for one year from Owner's acceptance of the Construction Manager's work, whichever is later.

1.7 Time is of the essence of this Agreement. Subcontractor shall provide sufficient manpower to complete the Work on or before the Completion Date stipulated herein, including working his forces overtime at no cost to the Construction Manager, if deemed necessary by the Construction Manager to meet the Completion Date.

1.8 The Subcontractor shall be bound by the terms of the Specifications, General Conditions and Supplemental Conditions and Addenda in the Contract between the Construction Manager and the Owner, shall conform to and comply with the Drawings and Specifications and Addenda, and shall assume toward the Construction Manager all the obligations and responsibilities that the Construction Manager assumes toward the Owner.

1.9 If the Work is delayed, substantially without fault or responsibility of Subcontractor, the Subcontractor may receive an extension of the Contract Time and an adjustment to the Schedule of Work. Subcontractor expressly understands that its sole and exclusive remedy for delay will be an extension of time for performance of the Work. Written documentation of delays in work must be acepted by Sugar Construction. Without written documentation, short comings in manpower, schedule, etc. will be the responsibilty of the Subcontracor. A subcontractor's ability to not fullfill the contract oblications will result in Sugar Construction fulfilling these obligations at the expense of the subcontractor.

Construction Manager:

2. PAYMENTS

3. CHANGES IN WORK

4. INSURANCE

Initials _______

1118 - GHS Auditorium Lighting Updates Sample Subcontractor

3.1 Subcontractor expressly agrees that no changes will be made, nor extra work performed, nor changes made in the quality or quantity of materials furnished, nor additional compensation paid, unless such matter is previously authorized by the Project Manager, in the form of a written change order.

3.2 If the written change order entitles the Subcontractor to additional compensation, the change order must include written documentation from any sub-subcontractors or suppliers that are entitled to compensation pursuant to or as a result of the written change order.

3.3 Any work that is deemed a change in value for the Subcontract Agreement, and which would delay Subcontractor or Construction Manager's scheduled completion, and for which the parties do not agree as to the value, shall upon twenty four (24) hours written notice, be diligently prosecuted by the Subcontractor according to the following guidelines. The Construction Manager shall determine an undisputed amount for the change order work, which shall be billed in accordance with the Payment terms herein. The disputed amount shall be submitted to the owner or architect for their ruling as to the value of the work.

The decision as to the value of the work shall be based on the Owner or architect's ruling, and this amount shall thereby be the agreed upon value of the work.

3.4 Subcontractor will give Cosntruction Manager written notice of any claims relating to Subcontractor's performance under this Agreement, including claims for which Construction Manager or Owner might be liable, within three (3) calendar days of the occurrence of the condition or event which forms the basis of such claim. Failure to provide such written notice within the three-day period constitutes a waiver of any such claim.

4.1 The Subcontractor shall procure and maintain at the Subcontractor's own expense, during the entire contract time, Liability Insurance as hereinafter specified:

a. Business Automobile Liability shall be provided for a Combined Single Limit of at least $1,000,000 for Bodily Injury and Property Damage. Coverage shall include owned, leased, hired and non-owned vehicles.

Construction Manager shall be named as Additional Insured.

b. Workers Compensation Insurance for the protection of all Subcontractor's employees including partners and individual owners working on or in connection with the Project.

c. Commercial General Liability shall be provided for a Combined Single Limit of at least $1,000,000 for each occurrence, $1,000,000 Personal Injury and Advertising Liability, $2,000,000 Products and Completed Operations aggregate and $2,000,000 general aggregate. The policy shall contain no restrictions for contractual liability and xcu (explosion, collapse and underground). Construction Manager shall be named as additional insured, per form CG2010 1185 or equivalent. Subcontractor shall maintain Products and Completed Operations insurance and shall name Construction Manager as additional insured for at least two (2) years from the date of final payment. Subcontractor's insurance shall be primary and non-contributing so that the Construction Manager's policy will not respond until the limits under the Subcontractor's policy are exhausted.

d. Commercial Umbrella Liability shall be provided for at least $1,000,000 and shall be as broad as the primary General Liability and Automobile.

2.1 Subcontractor shall submit a Subcontractor Application for Progress Payment ("Application for Payment"), completed in full, signed and notarized, to the Construction Manager on or before the 20th day of each month for that portion of the Work completed through the end of the month, less ten percent (10%) retainage, per the attached format. Applications for Payment must be mailed or delivered to Construction Manager; facsimile copies shall not be accepted.

2.2 Construction Manager agrees to pay Subcontractor within thirty (30) days from the end of the month in which the Work was performed and the Application for Payment submitted, or within ten (10) business days following Construction Manager's receipt of payment from the Owner for the Work, whichever is later. It shall be an express condition precedent to Construction Manager's obligations to pay Subcontractor any amount under this Contract that Construction Manager shall have first actually received payment for the Work from the Owner.

2.3 If notification of any claim against Subcontractor is made to Construction Manager, Construction Manager, at its discretion has the right to withhold sufficient funds from any payment due Subcontractor to cover the cost of the claim, pending final settlement. If Subcontractor fails to settle any claim, Construction Manager shall have the right to pay the Subcontractor's sub-subcontractors or suppliers and deduct those payments from the Subcontract Sum. Any expenses incurred by the Construction Manager including but not limited to costs associated with bonding of liens, attorneys' fees, court costs and Construction Manager's personnel expenses incurred in order to resolve claims shall be deducted from the Subcontract Sum.

In the event that the cost to resolve said claims is greater than the unpaid amounts and retainage, Subcontractor shall pay those amounts to Construction Manager upon receipt of a written statement from the Construction Manager. If such amounts are not paid within fifteen (15) days of receipt of statement, Subcontractor agrees to pay Construction Manager interest on all such amounts at a rate of twelve percent (12%) per annum and Subcontractor agrees to pay all costs of collection, including but not limited to court costs and attorney's fees.

2.4 Final payment shall be paid Subcontractor upon Construction Manager's receipt of:

a. Final payment by Owner.

b. Subcontractor Application for Final Payment, as per the attached format, completed in full, signed & notarized.

c. Final lien waiver from Subcontractor; and

d. Written statement of guaranty of work, warranties, manuals, as-builts and any other required documents from Subcontractor.

5. INDEMNIFICATION

6. TERMINATION AND SUPPLEMENTING FORCES

Page

Sample Subcontractor

Initials _______

1118 - GHS Auditorium Lighting Updates

4.2 Certificates of Insurance, including a copy of the additional insured endorsement, acceptable to Construction Manager must be provided prior to Subcontractor commencing any work or ordering any materials. Renewal certificates must be provided no less then 14 days prior to expiration. All insurance carriers named in the Subcontractor's certificate of insurance shall have an A.M. rating of A- or better. The Certificates must also contain a provision that coverage afforded under the policies will not be canceled unless at least thirty (30) days prior written notice has been given to Construction Manager. Construction Manager shall not make any payment to Subcontractor until proper evidence of insurance is received.