Geotechnical Engineering_ Materials Testing_ and Special Inspection for New Middle School.pdf

Swain County Schools 50 Main Street, Suite 200, Bryson City, NC 28713

REQUEST FOR QUALIFICATIONS

RFQ#02-2026

REQUEST FOR QUALIFICATIONS FOR

GEOTECHNICAL ENGINEERING, MATERIALS

TESTING AND SPECIAL INSPECTIONS FOR NEW

SWAIN COUNTY MIDDLE SCHOOL

ISSUE DATE: September 28, 2024

ISSUING DEPARTMENT:

SWAIN COUNTY SCHOOLS

PO Box 2340 Bryson City, NC 28713

Millie Hines- Finance Officer 828-488-3129 ext 5141

RESPONSES WILL BE RECEIVED UNTIL

OCTOBER 14, 2024 AT 4:00 p.m.

RFQ NO. 02-2026

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SWAIN COUNTY SCHOOLS, NORTH CAROLINA

RFQ No. 2-2026 September 28, 2024

REQUEST FOR QUALIFICATIONS FOR GEOTECHNIAL ENGINEERING, MATERIALS TESTING AND SPECIAL

INSPECTIONS FORNEW SWAIN MIDDLE SCHOOL

Pursuant to General Statutes of North Carolina, Section 143-64.31, as amended, responses to Request for Qualifications (RFQ), subject to the conditions and specifications herein are being requested by Swain County Schools from qualified firms interested in providing geotechnical engineering, materials testing and special inspections portion of the work for the construction phase of the new Swain Middle School. Provide three (3) print copies of the submittal and one digital (USB). Responses to Request for Qualifications willbe received by Swain County Schools until 4:00 p.m. local time October 14, 2024. Do not transmit any submittal informationvia email or any other type of electronic format.

MAILING INSTRUCTIONS

1. Firms shall submit a complete, fully executed RFQ document.

2. If mailed, response should be forwarded by certified U.S. Postal Service. Please address and mark your bid as shown below.

SWAIN COUNTY SCHOOLS

ATTN: BRANDON SUTTON

PO Box 2340

BRYSON CITY, NC 28713

RFQ- 02-2026

If forwarded other than by U.S. Postal Service, delivery must be made directly to Swain County Schools, 50 Main Street, Suite 200 BRYSON CITY, NC 28713

NOTE: IF MAIL OR DELIVERY BY ANY OTHER MEANS IS DELAYED BEYOND THE DEADLINE FOR RESPONSES TO REQUEST

FOR QUALIFICATIONS, RESPONSES THUS DELAYED WILLNOTBE CONSIDERED.

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PROJECT SCOPE OF SERVICES

Swain County Schools is accepting qualifications for geotechnical engineering, materials testing and special inspections for the construction phase of the upcoming construction project for a New Swain Middle School. The project site is 414 Black Hill Road, Bryson City, NC 28713.

This project is the construction of a new middle school facility, approximately 100,000 on a 16.5 acre greenfield parcel.

The new work has a construction cost of $47,342,514.oo and will be provided by Vannoy Construction through a Construction Manager at Risk delivery method.

Anticipated Project Schedule:subject to change byOwner and CM at Risk

● Construction Mobilization: approximately October 31, 2026

● Construction Completion: August 1, 2028

MINIMUM PROPOSAL REQUIREMENTS

1. Three(3)printcopiesandonedigital copy(USB)oftheProposalmustbereceivedattheissuingofficeasdescribed aboveinordertobeconsidered. TheOwnerreservestherighttorejecteitherallproposalsaftertheopeningofthe proposalsbutbeforeaward,oranyproposal, inwholeorpart, whenitisinthebestinterestoftheOwner. Forthe same reason, the Owner reserves the right to waive any minor irregularity in a proposal.

2. Proposersshouldgivespecificattentiontotheidentificationofthoseportionsoftheir proposalswhichtheydeem to be confidential, proprietary information or trade secrets, and provide any justification of why such materials, upon request, should not be disclosed by theOwnerunderNorthCarolinapublicrecordslaws. Proposalswill be publicly opened. Proposers must clearly indicate each and every section that is deemed to be confidential, proprietary or a trade secret as required by statute. It is NOT sufficient to preface your entire proposal with a proprietary statement.

3. All proposals must include all aspects of North Carolina law and Swain County policy. The owner may or may not interview potential candidates to assist in the selection process.

CONTENT OF RESPONSE TO REQUEST FOR QUALIFICATIONS AND SUBMISSION REQUIREMENTS

The Respondent shall submit the following required information/documents with sufficient depth and breadth necessary to substantiate his or her ability to perform the services being sought by Swain County Schools. Failure to provide the required information may result in rejection of the submittal.

1. A brief description of the firm and its program of services with emphasis on construction phase geotechnical and special inspections qualifications.

2. The project team and the individual qualifications of the members of the team.

3. A list of recent related project experience. The project experience of the project team and/or related experience within Swain County is particularly important. In addition, each project listed needs to have past client contact information.

4. Provide at least three references.

5. Provide a copy of a certificate of insurance that identifies current levels of insurance in areas of general liability, automobile liability, workers compensation and professional liability.

6. Submittals shall be printed on 8½” x 11” paper, include front and back covers and Table of Contents.

Submittal shall be side bound and include reference tabs for key sections.

7. The Non-Collusion Affidavit attached to this RFQ must be properly executed and submitted.

PROPOSED RFQ SELECTION SCHEDULE

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Issue date of RFQ: September 28, 2024 Deadline to submit questions: October 7, 2024 by 4:00 pm Due date of RFQ: October 14, 2024 by 4:00 pm Committee evaluation of RFQ: Week of October 14, 2024 Board of Education to approve selection: October 19, 2026

Any questions from vendors interested in submitting proposals for the project should contact Brandon Sutton at bsutton@swainmail.org.

Project construction documents, design phase geotechnical reports, Statement of Special Inspections and CMAR construction schedule can be provided upon request. Email requests toemilykite@ls3p.com

GENERAL COMMENTS

All qualifications responses, inquiries or correspondence relating to this RFQ will become the property of Swain County Schools when received and will not be returned.

Swain County Schools reserves the right to reject any and all responses, or any portions thereof, or select responses, which, in its opinion, are in the best interest of the Board of Education.

Swain County Schools reserves the right to waive any informalities and any technicalities or to cancel the RFQ in part or in its entirety if it is in the best interest of the Board of Education. This solicitation in no way obligates the Board of Education to award a contract.

Swain County Schools shall not be liable for any expenses incurred by Respondents in connection with the preparation of a response to this RFQ. Respondents should prepare their submittal providing a straightforward and concise description of the Respondent’s ability to meet the requirements of this RFQ. Unnecessarily elaborate brochures, artwork, expensive paper, bindings, visual and presentation materials, beyond that sufficient to present a complete and effective response to this RFQ is not desired.

Respondents are requested to refrain from contact with the committee members, school system employees, or county employees regarding this solicitation, except for written communication described in this RFQ.

Swain County Schools reserves the right to approve all personnel working on Swain County Schools projects. Key professional staff may not be removed, reassigned, or replaced without prior approval from Swain County Schools.

Swain County Schools reserves the right to select qualified firms for one or both projects described above, at the sole discretion of the Owner. Contracts with selected firms will be issued separately for each project. Interested firms with a preference for being considered for a specific project should indicate their project preference within their RFQ Qualifications Response.

E-VERIFY: Respondent is hereby required to be in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes concerning e-verification at the time of entering the Contract and at all times during the performance of this Contract. All subcontractors utilized by Respondent are likewise required to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes concerning e-verification at the time of entering this Contract and at all times during the performance of this Contract. Respondent shall take necessary steps to include this provision in all contracts with its subcontractors who will perform any portion of the work covered by this Contract.

RFQ NO. 02-2026

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mailto:emilykite@ls3p.com

When responding to this RFQ, please follow all instructions carefully. Please submit proposal contents according to the outline specified and submit documents according to the instructions.

By submitting a proposal, Respondents acknowledge that Swain County Schools reserves the right to reconsider any submittal at any phase of this procurement process.

Submittals will be received by Swain County Schools at the time and place designated in this document. At that point, Swain County Schools will close the receipt of submittals and begin the evaluation process.

Swain County Schools will not be held responsible for the failure of any mail or delivery service to deliver a proposal response prior to the stated proposal due date and time. It is solely the Respondent's’ responsibility to: (1) ascertain that they have all required and necessary information, documents and addenda, prior to submitting a response; (2) ensure that the response is received at the correct location and time. Late responses, regardless of delivery means, will not be accepted. Submittals received by telephone, facsimile, or email will not be accepted.

By submission of a response, the Respondent agrees that at the time of submittal, it: (1) has no interest (including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire an interest, either direct or indirect, that would conflict in any manner or degree with the performance of the Respondent’s services, or (2) will not benefit from an award resulting in a “Conflict of Interest.” A “Conflict of Interest” shall include holding or retaining membership, or employment, on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by Swain County Schools.

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NON-COLLUSION AFFIDAVIT

SWAIN COUNTY SCHOOLS

RFQ 02-2026

REQUEST FOR QUALIFICATIONS FOR A NEW SWAIN COUNTY MIDDLE SCHOOL

The undersigned affirms that the proposal made herein is made without any connections with any other person, or persons, making any other proposal for the above item(s): that it is in all respects fair and without collusion or fraud:

That______________________________________________ (Firm Name) is not connected in any official capacity with Swain County Schools, and that no person, or persons, acting in such a capacity are directly, or indirectly, interested herein or in any of the profit arising or anticipated from this transaction.

In making this proposal, it is understood and agreed, that the conditions set forth in the advertisement for bids, instructions to bidders, terms and conditions and specifications together with the proposal shall form a part of and be construed with the contract under the same.

The acceptance of this proposal by Swain County Schools, as evidenced by the issuance of a Swain County Schools Purchase Order, will be held to be a mutual agreement as to each and every clause of this proposal and to constitute a contract between the parties hereto.

FIRM NAME: __________________________________________________________________

ADDRESS: ____________________________________________________________________

BY: _________________________________________________________________________

TITLE: _______________________________________________________________________

State of North Carolina County of: _______________

Sworn to and subscribed before me, this __________day of _____________, 20______.

Notary Public

My commission expires: __________________

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