Generator PM - WGPT Oakland - RFQ5-2-24FINAL.pdf

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REQUEST FOR

QUOTATION

OF

1. REQUEST NO.

CONTRACT MPT-005

2. DATE ISSUED

May 2, 2024

3. DESCRIPTION

Generator Corrective and Preventive Maintenance Services – Oakland Site

4a. ISSUED BY:

Maryland Public Television 11767 Owings Mills Boulevard Owings Mills, MD 21117

5. DELIVER BY (Date)

6. DELIVERY

11767 Owings Mills Blvd, Owings Mills, MD 21117

X FOB DESTINATION FOB ORIGIN

7. FOR INFORMATION CALL (NO COLLECT CALLS) 8. DESTINATION

a. NAME Debra Simms

b. TELEPHONE NUMBER: 4 a. NAME OF CONSIGNEE/ DEPARTMENT DESIGNEE

Travys Montague c. FAX NUMBER:

d. EMAIL ADDRESS:

dsimms@mpt.org

b. STREET ADDRESS 11767 Owings Mills Boulevard

9. TO:

a. NAME b. COMPANY

c. FAX NUMBER / EMAIL ADDRESS c. CITY Owings Mills

d. CITY e. STATE f. ZIP CODE d. STATE

MD

e. ZIP CODE 21117

10. PLEASE SUBMIT ALL QUOTES VIA

eMMA ONLY by May 24, 2024, at 3:00 pm All quotes are to be valid for 120 days from the date of receipt.

IMPORTANT: This is a request for quotations. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit MPT to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this Request for Quotation must be completed by the bidder.

11. SCHEDULE

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT

PRICE

(e)

AMOUNT

(f)

Year One Quarterly Site Visits per Scope of Work for WGPT Oakland

Year Two Quarterly Site Visits per Scope of Work for WGPT Oakland

Option Term Quarterly Site Visits per Scope of Work for WGPT Oakland

Hourly rate for work during normal business hours not covered under scope and/or warranty

Quarters

Quarters

Quarters

Hr.

mailto:dsimms@mpt.org

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NOTE: Additional provisions and representations are attached.

TOTAL BID FOR ITEMS 001 THROUGH 003 (basis of award) TOTAL $ ______________

13. NAME AND ADDRESS OF BIDDER 14. SIGNATURE OF THE PERSON AUTHORIZED

TO SIGN THE QUOTATION

15. DATE OF

QUOTATION a. COMPANY NAME OF BIDDER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE NO.

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) EMAIL ADDRESS

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State of Maryland

MARYLAND PUBLIC TELEVISION

11767 Owings Mills Boulevard Owings Mills, MD 21117-1499

Request for Quote for

Generator Corrective and Preventive Maintenance Services – Oakland Site

Contract: MPT-005

Issue Date – April 19, 2024

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Table of Contents

Section Page

I Introduction 1

II Definition 1

III Equipment List 1

IV Scope of Work 2

V Location and Site Contact Information 4

VI Invoicing and Payment 4

VII Due Date 5

VIII Hours of Operation…………………………………………………………7

VIX Option to Extend the Term of the Contract………………………………...7

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I. Introduction

To achieve optimum operating efficiency, maximum life expectancy and provide reliable emergency backup power during power outages, Maryland Public Television (MPT) is seeking to obtain the services of a Contractor to provide Corrective and Preventive Maintenance (PM) of the backup generator system located at our WGPT Oakland, Maryland Transmitter site for an initial two (2) year period with one (1) one-year renewal option. Quotes shall be all-inclusive and billed in eight (8) equal payments quarterly following quarterly service. Repairs and service beyond the Scope of Work that may be required to restore the equipment’s capability and reliability shall only be carried out with prior authorization from MPT and invoiced separately. Quotes shall include hourly rates for both normal business hours and emergency after-hours for work not covered under product warranties and/or beyond the Scope of Work of this Request for Quote (RFQ).

II. Definition

Corrective and Preventive Maintenance is defined as eight (8) quarterly scheduled work times to provide systematic checking, adjustment, cleaning, and routine services in strict compliance with the relevant equipment manufacturer’s recommendations; parts and labor that are part of a Corrective and Preventive Maintenance program; the routine testing and inspecting of equipment to obtain optimum operating efficiency and maximize equipment life expectancy; preventive measures to ensure and maintain a reliable emergency back-up power supply.

All work performed by the Contractor shall meet local, State, and Federal codes and standards and be performed under the Contractor’s license, if applicable.

III. Equipment List

Corrective and Preventive Maintenance service shall be provided for the following equipment:

Item Manufacturer Model # Serial # Generator MTU Onsite Energy 4R0120DS125 S/N: 95130501198

Engine Mercedes Benz OM924LA S/N: 924.942-C- 1169734

ATS Asco H7ACTSA20600F502 S/N: 287958 RE

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IV. Scope of Work

1. Service the generator system four (4) times a year on a quarterly basis according to the factory recommendations including the following:

A. General visual inspection of the Generator Set:

a. Cooling System Inspection

i. Check all belts, and adjust or replace as necessary

ii. Check all hoses, replace as necessary, and tighten all hose clamps

iii. Test antifreeze for proper concentration and DCA level, add if required

iv. Inspect the block heater for proper operation

b. Oil Lube System Inspection

i. Check engine oil level, add if required

ii. Check engine seals for leaks

c. Inspect Engine Air Filters

d. Engine Fuel System Inspection

i. Check fuel line connections for leaks and tighten or replace fittings as needed

e. Engine Starting System Inspection

i. Inspect battery electrolyte level

ii. Clean and tighten battery cables

iii. Inspect the battery charger for proper operation

f. Engine Exhaust System Inspection

i. Check exhaust system for loose hardware and leaks

g. Test Run the Generator to check the following

i. Oil pressure, water temperature and battery charging system

ii. Check the engine governor for proper operation

iii. Check output voltage and frequency and adjust if necessary

h. Main Alternator Inspection

i. Visually inspect the rotor, stator, exciter, voltage regulator and related accessible components

B. General Visual Inspection of the Automatic Transfer Switch

a. Transfer load to emergency, after checking with MPT prior to transfer

b. Check time delays and overall operation

c. Return the system to normal automatic operation

C. General Appearance Detailing, Painting and General Upkeep

a. Thoroughly clean the generator set and related equipment

b. Touch up the enclosure and interior paint, as needed.

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2. Once a year during any quarterly visit provide the following additional services.

These services do not have to be performed all in the same visit:

A. Engine Fuel System

a. Replace the engine fuel filters.

B. Engine Electrical System

a. Load test the batteries utilizing an external load bank

C. Engine Cooling System

a. Have the coolant analyzed by a certified laboratory to see if there is any intrusion of oil or other contaminants in the cooling system.

A copy of the Lab Results must be sent to MPT within five (5) days of receipt from the laboratory.

b. Pressure test cooling system.

3. Once every two (2) years during the second quarterly visit (items A & B) and during the sixth quarterly visit (items C & D) provide the following additional services:

A. Lube Oil System

a. Change the engine oil and filter with factory-authorized replacement fluid and parts.

b. Have the old oil analyzed by a certified laboratory, testing for abnormal wear or other contaminants including any coolant leaks into the lubrication system. A copy of the Lab Results must be sent to MPT within five (5) days of receipt from the laboratory.

B. Engine Air System

a. Replace the engine air filter C. Cooling System

a. Drain the engine antifreeze coolant, flush out the cooling system, and replace the coolant.

D. Engine Valve System

a. Check and adjust valve clearance when necessary.

4. All work must be scheduled in advance with the MPT site supervisor.

5. All work shall be performed while power and equipment in the building is powered and working. Contractor’s workers will be working around existing television station equipment and must understand and practice safety policies and procedures in accordance with current safety standards and as specified by MPT personnel.

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6. Contractor will provide a contact list to include name, address, phone #, and email in case scheduled work has to be rescheduled.

7. Contractor shall provide for the removal of all fluids, debris, and old parts from the site.

V. Location and Site Contact Information

SITE NAME PHYSICAL

ADDRESS

LOCATION

AND LAT/LON

SITE

CONTACT

AND PHONE

NUMBER

ACCESS/

SECURITY

ISSUES

WGPT

transmitter site

1504 Eagle Rock Rd Oakland, Garrett County, Maryland

39 ° 24’ 14.3” N 79 ° 17’ 36.1” W

Rufino Baura, (cell) 240-382- 5414 (site) 301-842-3527 (office)

Need to contact and schedule visits with site contact.

VI. Invoicing and Payment

A. Invoicing

1. The successful Contractor shall invoice Maryland Public Television in eight (8) equal quarterly statements. Invoices shall contain the following:

a. Invoice #

b. Invoice Date

c. BPO #

d. Date of Service

e. Description of Services rendered

f. Location of Service

2. All invoices shall be sent to the following email address:

accountspayable@mpt.org

B. Payment

Payments to the Contractor shall be made no later than 30 days after MPT’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

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VII. Questions

All questions are due by May 1, 2023, at 3:00 PM, via eMMA only.

VIII. Due Date

All quotes are due by May 10, 2024 at 3:00 PM, via eMMA only. It shall be the responsibility of the Contractor submitting a quote to ensure that the quote is received by the stated deadline. Quotes received past deadline will not be considered.

IX. Hours of Operation

Regular business hours are defined as: 8:00 AM to 5:00 PM Monday through Friday.

X. Option to Extend the Term of the Contract

A. The State may extend the term of this contract by written notice to the Contractor within 30 days; provided that the State gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the State to an extension.

B. If the State exercises the option, the extended contract shall be considered to include this option clause.