Generator Battery Testing SOW.docx

STATEMENT OF WORK

Generator Battery Testing Quarterly and Annually

I. INTRODUCTION AND SCOPE OF WORK

This service contract is to provide annual and quarterly preventive maintenance (PM) services for Four (4) 700 KVA, Three (3) 2500 KVA and Two (2) 1,000 KW Caterpillar Emergency Diesel Generator batteries. Generator sets are located at the Dept. of Veterans Affairs Medical Center, West Palm Beach; FL. Contractor shall provide all tools, testers, meters calibration and safety equipment needed to complete all battery PM's. Contractor is responsible for the Safe and Legal storage and disposal of all hazardous and non-hazardous waste.

Equipment:

13k Switchgear - (37) RL 45 Emergency Gen 1 (20) RH125 Emergency Gen 2 (20) RH125 Emergency Gen 3 (20) RH125 Emergency Gen 4 (20) RH125 SES Battery (96) RM55 Standby Gen 1 (20) RH150 Standby Gen 2 (20) RH150 Standby Gen 3- (20) RH 150 Standby Gen Switch Gear (96) RM110

II. REQUIREMENTS

Contractor shall provide a trained and authorized technician to perform preventive maintenance in accordance with all IEEE Recommended Practice for Installation, Maintenance, Testing, and Replacement of Vented Nickel-Cadmium Batteries for Stationary Applications.

Preventive Maintenance

A. Quarterly (every 3 months)

All inspections should be made with the battery fully charged under normal float conditions. Refer to the annexes for more information. The quarterly inspection should include checking and recording the following:

a) General appearance and cleanliness of the battery, the battery rack, and the battery rack area

b) Float voltage measured at the battery terminals

c) Float current

d) Electrolyte levels

e) Cracks in cells or leakage of electrolyte

f) Any evidence of corrosion at terminals, connectors, or rack

g) Adequacy of ventilation (see IEEE Std 1635; in some cases, ventilation inspections may be performed by personnel other than the battery technician)

h) Pilot-cell electrolyte temperature

i) Analysis of data obtained from inspections and corrective actions should be recorded at the time of receiving and installation and during each inspection. Records should also contain reports on corrective actions and on tests indicating discharge rates, their duration, results and provided to the Electrical Foreman within 10 days of completion via email.

B. Annual (every 12 months).

At least once each year the semiannual inspection should be augmented by checking and recording the following:

a) Integrity of the battery rack

b) Intercell connection torque

c) Condition and resistance of cable connections

d) Analysis of data obtained from inspections and corrective actions should be recorded at the time of receiving and installation and during each inspection. Records should also contain reports on corrective actions and on tests indicating discharge rates, their duration, results and provided to the Electrical Foreman within 10 days of completion via email.

IV. DELIVERY

Preventive maintenance services shall be performed from January 1, 2024 through September 30, 2024 for year 1, October 1, 2024 through September 30, 2025 for year 2, October 1, 2025 through September 30, 2026 for year 3 and October 1, 2026 through September 30, 2027 Monday - Friday 7:00 a.m. - 3:00 p.m. excluding federal government holidays. One week prior to performing service contractor shall contact the Electric Shop Supervisor or Work Leader @ 561-422-2385, or -7611, to set up the exact time of PM Service. On agreed upon date, contractor's representative (technician) will report to the electric shop foreman to be signed in and directed to the location of equipment to be PM'd. Each day upon completion of the PM's and prior to leaving the site the contractor’s representative shall report to the Electric Shop Foreman or his representative.

V. PROGRESS AND COMPLIANCE

a) The contractor shall perform service on this order only to the extent indicated on this agreement. No additional service / repairs will be made without the approval of the electric shop foreman.

b) All service tickets and invoices shall be signed by the shop foreman, all service tickets and invoices must include the PM # & Serial # of the unit serviced and the purchase order number.

c) Written reports including test voltages, amperages, temperatures, and all other applicable readings will be forwarded to the electric shop foreman. These reports will include purchase order number, condition found and recommendations for changes and improvements which may be needed pertinent to the most efficient operation of the system.

d) All billing shall be done in appears upon receipt of contractor's invoice. Electric shop foreman will certify for payment through referenced service ticket. Assuring that all service was performed in accordance with contract terms.