General Vendor List Application Fiscal Year 2026-2027.pdf

REQUEST FOR QUALIFICATION

2026-Vendor List-189

GENERAL VENDOR LIST APPLICATION FISCAL YEAR 2026-2027

City of Palm Desert

73-510 Fred Waring Drive

Palm Desert, CA 92260

RELEASE DATE: July 1, 2026

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: June 30, 2027, 12:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofpalmdesert https://procurement.opengov.com/portal/cityofpalmdesert

City of Palm Desert

REQUEST FOR QUALIFICATION

General Vendor List Application Fiscal Year 2026-2027

1. NOTICE OF VENDOR LIST APPLICATION FOR THE CITY OF PALM DESERT

PUBLIC PROJECT FISCAL YEAR 2025-2026

2. Vendor Application Instructions

3. Vendor Questionnaire

Request For Qualification #2026-Vendor List-189 Title: General Vendor List Application Fiscal Year 2026-2027

1. NOTICE OF VENDOR LIST APPLICATION FOR THE CITY OF PALM

DESERT PUBLIC PROJECT FISCAL YEAR 2025-2026

1.1. Summary

NOTICE IS HEREBY GIVEN that the City of Palm Desert is inviting vendors to apply for inclusion on vendors lists for routinely required goods and services up to $250,000 for the fiscal year 2026-2027.

THIS APPLICATION IS FOR GENERAL GOODS, CONTRACTUAL SERVICES, AND PROFESSIONAL SERVICES

THAT DO NOT REQUIRE DIR REGISTRATION AND PREVAILING WAGE. To apply for prequalification as a

DIR registered vendor, please use the "Contractor Prequalification Application."

1.2. Background

The City of Palm Desert ("City") has adopted purchasing procedures for certain routine and regular contracts and purchase agreements valued at $250,000 or less (Municipal Code Title 3, Chapter

3.30). Under the procedures adopted by the City, vendors must complete and submit an application and be deemed by the City to be a "qualified vendor" based upon qualifications criteria established in the application.

For procurements up to $250,000, vendors registered on the City's vendor lists will be offered opportunities to submit quotes and/or proposals. To be considered for a solicitation, vendors must be qualified and hold any appropriate licenses/certificates as appropriate for the type of procurement requested.

1.3. Contact Information

Project Contact:

Celina Cabrera

Senior Management Analyst

73510 Fred Waring Dr

Palm Desert, CA 92260

Email: ccabrera@cityofpalmdesert.org

Phone: (760) 776-6449

Procurement Contact:

Jennifer Aguilar

Purchasing Coordinator

73510 Fred Waring Drive

Palm Desert, CA 92260

Email: jaguilar@palmdesert.gov

Phone: (760) 776-6340

Department:

Finance Department https://procurement.opengov.com/portal/cityofpalmdesert/projects/278283 mailto:ccabrera@cityofpalmdesert.org tel:(760)776-6449 mailto:jaguilar@palmdesert.gov tel:(760)776-6340

1.4. Timeline

Applications will be accepted throughout the year. Applications will be reviewed regularly and presented to City Council for approval to be added to the vendor list. Vendors must reapply no less than every 24 months.

Release Project Date July 1, 2026

Proposal Submission Deadline June 30, 2027, 12:00am

2. Vendor Application Instructions.

To start an application, click on the green "Draft Response" button in the upper right. Applications must be complete and accurate to be considered. Incomplete or inaccurate information may result in a vendor being disqualified.

3. Vendor Questionnaire

3.1. Applicant Information

3.1.1. Firm Name (as it appears on license)*

*Response required

3.1.2. DBA, if applicable

3.1.3. Company Type*

☐ Corporation

☐ Partnership

☐ Sole Proprietor

☐ Limited Liability Partnership

☐ Limited Liability Corporation

*Response required

3.1.4. If firm is a sole proprietorship or partnership list owners of the company

3.1.5. Contact Information*

Contact Person

Address

Phone

Fax

E-mail Address

*Response required

3.1.6. Business Date of Inception.*

*Response required

3.2. Business Description

3.2.1. Please describe the nature of the services or goods offered by your business.* Please enter a short description of services

*Response required

3.2.2. Please attach your completed and signed IRS W-9 form. If you are a foreign business entity, please upload a W-8 form instead.*

Please download the below documents, complete, and upload.

• fw9_2025.pdf

• fw8ben.pdf

*Response required

3.3. Insurance Information

3.3.1. Provide proof of General Liability Insurance*

Please upload proof of current Certificate of Insurance (COI) for General Liability

*Response required

3.3.2. Provide proof of Workers Compensation Insurance*

Please upload proof of current Certificate of Insurance (COI) for Workers Comp

*Response required

3.3.3. Provide proof of Automobile Liability Insurance (If required) Automobile insurance is required for vendors who will operate vehicles within City limits or operate vehicles in the course of providing services or delivering goods to the City.

Please upload proof of current Certificate of Insurance (COI) for Auto Liability

3.4. References

3.4.1. Customer References*

Please upload a document with at least three relevant customer references. Include the following information:

A. Customer Firm Name

B. Address

C. Contact Name

D. Phone Number

E. Email

Please provide a list of refences

*Response required https://government-project.s3.us-west-2.amazonaws.com/169472/487ee470-33a9-4dcd-8343-bc7ff6b42695_fw9_2025.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IMSZ53ZN%2F20260701%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260701T160001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBcaCXVzLXdlc3QtMiJHMEUCIHTq%2BOyI1JrJ6s6AWSUmdTL0ucVuiW6fyWmcsjBi%2FpC0AiEAmlAjftTb%2FAYuM%2FNoFV5TF7K0D74LH6sVgVo%2FB%2FjvgMAqlQUI4P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCqimlNMDUxGBZvneirpBMenhlGj23nnFi28f%2BcSchPRTdhvlLO1WUj2u4QQBwUG15XRO4O3TIIKyKlYv4i69gR8vsN9YohL%2BGJUTevwNwE11KV3izAqSishKRjENp8obAFzkIz4ToPt2m0WMjcYTuaRVLlJ%2BXGKFbTDgSsHVMCuXyT2NFIHgbaCDQYt2Horsc%2Ft4t5BM7ZEwvsSWPePTmMfDv3uy%2FIr967wkqG48FQVimXy71PpuysrlwsGsLppjCCgxNGho%2FDX2ji7QDYDEMRo4u7EKrbu13CPS4MOvgBm9ij6UZIWITbq9RSmcTH57I0bultxvqNHPb%2BMqHNeBHplGfgZ2ztsGAZ4cXvQdqR4XI4Vxji9hm5nAhSXA9c0q93%2BJf9oYkuQt8%2BhAXbIL%2BwS3vuvvfjAlpKE5WCVjCm3OCGruys6PqQp2oELSFFfomX5cT25lGMO8zl%2FsCSvUL8ogi0GVsaPYGFqMMFRPJ25fA%2FAuf48MOBOqpylblh6e5TleFI9irQ%2BCp1M8kkLVfpVo2MZ3H%2FIM7XZ4PuBwv9rRCMLDpUp4%2BB8C9wsngbngWCDXgaiUt349CdiXwiVhytlc2Arzb5sPBUPEbLS73RZHreUZuUjszqlDa8HSUbHcu1%2FThQS8jzRZTKSm8lJA%2Fmz6U3eVfTr2lv%2FQUF9%2BfKGrWny%2BeugtBg01sG0IM%2BC4zh8ZfQc3cCKpI%2FQ%2FxdYoNi7PO2RiUFm8xZy3RqMrbyelBpmzDeRTDvtLkiCYr6Vy5%2Bf6D3BdeH5Jh%2BtstzMhO%2FS4uJF6HBPeeavarbx9GuhjN0kYKXKKCjXL62GUT5J0objPO9XnsHTMPzWlNIGOpkBKShF8rbA%2BVXxxQ6m1dnmF16XW1z5igparPFn1pvcEqNsuhSvwAl4YB4V3q0XbWd0VZQc1P89nib%2BE7OsBO6Heqh4TTDZSCR2nBDrJqvk1Ns24mltkmDFB0EbToEC66uRC3kYTvb0OtEnVxBLq6XlD4w%2F0QapYnsk1gPMMDtL2BbFOm4PPztcrlA%2BzD2xZu8R2%2BKQ%2FQoonM9y&X-Amz-Signature=796a932b8407154413113499957d183218fc7ba6cf1b525d35097605f341203b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22fw9_2025.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/169472/8362686d-5e8a-440d-a761-e76d21340632_fw8ben.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IMSZ53ZN%2F20260701%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260701T160001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBcaCXVzLXdlc3QtMiJHMEUCIHTq%2BOyI1JrJ6s6AWSUmdTL0ucVuiW6fyWmcsjBi%2FpC0AiEAmlAjftTb%2FAYuM%2FNoFV5TF7K0D74LH6sVgVo%2FB%2FjvgMAqlQUI4P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCqimlNMDUxGBZvneirpBMenhlGj23nnFi28f%2BcSchPRTdhvlLO1WUj2u4QQBwUG15XRO4O3TIIKyKlYv4i69gR8vsN9YohL%2BGJUTevwNwE11KV3izAqSishKRjENp8obAFzkIz4ToPt2m0WMjcYTuaRVLlJ%2BXGKFbTDgSsHVMCuXyT2NFIHgbaCDQYt2Horsc%2Ft4t5BM7ZEwvsSWPePTmMfDv3uy%2FIr967wkqG48FQVimXy71PpuysrlwsGsLppjCCgxNGho%2FDX2ji7QDYDEMRo4u7EKrbu13CPS4MOvgBm9ij6UZIWITbq9RSmcTH57I0bultxvqNHPb%2BMqHNeBHplGfgZ2ztsGAZ4cXvQdqR4XI4Vxji9hm5nAhSXA9c0q93%2BJf9oYkuQt8%2BhAXbIL%2BwS3vuvvfjAlpKE5WCVjCm3OCGruys6PqQp2oELSFFfomX5cT25lGMO8zl%2FsCSvUL8ogi0GVsaPYGFqMMFRPJ25fA%2FAuf48MOBOqpylblh6e5TleFI9irQ%2BCp1M8kkLVfpVo2MZ3H%2FIM7XZ4PuBwv9rRCMLDpUp4%2BB8C9wsngbngWCDXgaiUt349CdiXwiVhytlc2Arzb5sPBUPEbLS73RZHreUZuUjszqlDa8HSUbHcu1%2FThQS8jzRZTKSm8lJA%2Fmz6U3eVfTr2lv%2FQUF9%2BfKGrWny%2BeugtBg01sG0IM%2BC4zh8ZfQc3cCKpI%2FQ%2FxdYoNi7PO2RiUFm8xZy3RqMrbyelBpmzDeRTDvtLkiCYr6Vy5%2Bf6D3BdeH5Jh%2BtstzMhO%2FS4uJF6HBPeeavarbx9GuhjN0kYKXKKCjXL62GUT5J0objPO9XnsHTMPzWlNIGOpkBKShF8rbA%2BVXxxQ6m1dnmF16XW1z5igparPFn1pvcEqNsuhSvwAl4YB4V3q0XbWd0VZQc1P89nib%2BE7OsBO6Heqh4TTDZSCR2nBDrJqvk1Ns24mltkmDFB0EbToEC66uRC3kYTvb0OtEnVxBLq6XlD4w%2F0QapYnsk1gPMMDtL2BbFOm4PPztcrlA%2BzD2xZu8R2%2BKQ%2FQoonM9y&X-Amz-Signature=e896a619b16a7391bc3a4b3dc7d243fc3c0c029f6c664b42f9af8096922744ca&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22fw8ben.pdf%22&x-id=GetObject

3.4.2. Supplier References*

Please upload a document with at least three vendor references. Include the following information:

A. Vendor Firm Name

B. Address

C. Contact Name

D. Phone Number

E. Email

*Response required

3.5. Supplemental Questions

Applicant will not be pre-qualified if the response to any of the following essential questions results in a

“Not Qualified” designation.

3.5.1. Applicant possesses valid license(s)or certificate(s) where required for the services offered.*

☐ Yes

☐ No (Not Qualified)

*Response required

3.5.2. Does the Applicant possess a valid business license with any jurisdiction within the Coachella Valley? (Local preference determination)*

☐ Yes

☐ No

*Response required

3.5.3. Applicant maintains a commercial general liability insurance policy with a coverage amount of at least $1,000,000 per occurrence and $2,000,000 in the aggregate.*

☐ Yes

☐ No (Not Qualified)

*Response required

3.5.4. Applicant maintains an automobile liability insurance policy with a coverage amount of at least $1,000,000.*

☐ Yes

☐ No

☐ Not Applicable (Firm does not operate motor vehicles within City limits or on behalf of the City)

*Response required

3.5.5. Applicant has a current workers’ compensation insurance policy as required by the Labor Code or is legally self-insured pursuant to Labor Code § 3700.*

☐ Yes

☐ No (Not Qualified)

☐ Applicant is exempt from this requirement because the business has no employees.

*Response required

3.5.6. The Applicant’s Worker’s Compensation Insurance prior five (5) year average Experience Modification Rating (“EMR”) rating over the past five (5) years is more than 1.5*

☐ Yes (Not Qualified)

☐ No

*Response required

3.5.7. The Applicant’s Worker’s Compensation Insurance current average Experience Modification Rating (“EMR”) rating is more than 1.5.*

☐ Yes (Not Qualified)

☐ No

*Response required

3.5.8. CAL OSHA or OSHA has cited and assessed penalties against the Applicant for “serious and willful” or “repeat” violations of its safety or health regulations in the past five (5) years.*

☐ Yes (Not Qualified)

☐ No

*Response required

3.5.9. The Applicant is ineligible or debarred from doing business with any public agency.*

☐ Yes (Not Qualified)

☐ No

*Response required

3.5.10. During the past three (3) years, the Applicant or any predecessor to the Applicant, or any of the equity owners of the Applicant been convicted of a federal or state crime involving fraud, theft, or any other act of dishonesty.*

☐ Yes (Not Qualified)

☐ No

*Response required

3.6. Statement of Capabilities

3.6.1. Please provide information on the unique qualifications or capabilities of your firm.*

3.7. Pricing Information

3.7.1. Please upload as an attachment standard pricing and fee information for your firm.* *Response required

3.8. Authority and Certification

3.8.1. By selecting the box below, the submitter affirms the following:* The submitter is duly authorized to execute this Pre-Qualification Application under penalty of perjury on behalf of the above-identified Applicant. The submitter warrants and represents that he/she has personal knowledge of each of the responses to this Pre-Qualification Application and/or that he/she has conducted all necessary and appropriate inquiries to determine the truth, completeness and accuracy of responses to this Pre-Qualification Application. The undersigned declares and certifies that the responses to this Pre-Qualification Application are complete and accurate; there are no omissions of material fact or information that render any response to be false or misleading; and there are no misstatements of fact in any of the responses. The Applicant acknowledges and agrees that if the City determines that any response herein is false or misleading or contains misstatements of fact, the

Applicant will not be deemed qualified to participate in the City’s Informal Bidding procedures.

☐ Please confirm

*Response required

3.8.2. Submitter*

Enter name and title of person submitting this application.

*Response required

3.8.3. Nondiscrimination Certification*

The City of Palm Desert is committed to promoting equal opportunity in its contracting activities. We ensure that all individuals seeking to do business with the city treat contractors, subcontractors, and employees fairly, without discrimination based on race, color, religion, ancestry, national origin, disability, medical condition, marital status, domestic partner status, sex, gender, gender identity, gender expression, sexual orientation, or membership in any other protected class.

For any purchase exceeding $10,000, vendors must certify compliance with the City’s nondiscrimination policy (G.C. 3.30.200) before contract award. No contract will be awarded until the contractor submits this certification.

By clicking the confirmation box below, the vendor certifies that they have read the code and agree to comply with its requirements. Failure to comply may result in termination of any agreement entered into with the vendor.

☐ Please confirm