GenAI.pdf
PDF 301 KB Posted
- Attached to
- NCR-HQ-RFQ-25-E0023 Interpretive Panels
- Solicitation number
- 0000037948
- Issued by
- California
About this file
This is a GenAI Reporting and Factsheet form (STD 1000) issued by the State of California Department of General Services Procurement Division, related to the contract opportunity NCR-HQ-RFQ-25-E0023 for Interpretive Panels. The form serves as a mandatory disclosure document requiring bidders and contractors to report any use of generative artificial intelligence technology, models, services, or systems in the performance of state and local contracts. Bidders must provide detailed information including the GenAI model name, LLM version with parameter counts, all model names and owners, the product owner or organization deploying the technology, a product description, specific use cases, and the intended information domain. The form explicitly requires contractors to explain how their GenAI systems will not adversely affect decisions that materially impact access to or approval for housing, accommodations, education, employment, credit, healthcare, and criminal justice. Failure to provide the requested information may result in bidder disqualification or contract voidance.
The form requires contractors to certify by signature that they have identified and reported all GenAI use applicable to the contract performance, with an obligation to submit updated forms to the awarding department if any new or previously unreported GenAI use is discovered during contract execution. The document emphasizes accountability and transparency regarding artificial intelligence deployment in state procurement, establishing clear definitions and purposes for each reporting field to ensure stakeholders can properly assess GenAI systems for suitability and potential adverse impacts on protected decision-making categories.
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Other files
| File | Type | Posted |
|---|---|---|
| 12._Attachment_1_-_Specifications.docx | DOCX document | |
| Bidder_Declaration.pdf | ||
| STD_816_-_DVBE_Exemption_Request.pdf | ||
| Postconsumer_Content_CalRecycle74.pdf | ||
| std204.pdf | ||
| Seller_s_Permit_-_EXAMPLE.pdf | ||
| NCR-HQ-RFQ-25-E0023_RFQ.docx | DOCX document | |
| DARFUR.pdf |
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Text version
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES
GENAI REPORTING AND FACTSHEET PROCUREMENT DIVISION
STD 1000 (REV. 07/2024)
Generative Artificial Intelligence (GenAI) Reporting and Factsheet
Section 1: Bidder / Offeror / Contractor Information
Solicitation / Contract Number Bidder ID / Vendor ID (optional)
Business Name Business Telephone Number
Business Address City State Zip Code
Contract / Description of Purchase
Section 2: Reporting and Factsheet
Will you and/or your subcontractor(s) be using or offering GenAI technology, model, service, or system (collectively, “product”)? Yes No (If no, skip to Signature section of this form.)
If yes, provide details regarding the GenAI system. See GenAI Reporting and Factsheet Instructions at the end of this form for more information.
Failure to provide information requested on this form may result in disqualification or may void any resulting contract.
1.. GenAI Model Name LLM Version (Including number of parameters) All Model Names/ Owners for The Solution or Offering
STD 1000 (REV. 07/2024)
3. Product
Description
4. Use Case(s)
5. Intended
Information Domain
6. Explain how the GenAI system is not adversely affecting decisions that materially impact access to, or approval for, housing or accommodations, education, employment, credit, health care, and criminal justice.
Signature
By signing this document, I have identified and reported any GenAI use in the performance of this contract. If any new or previously unreported GenAI use is identified in the future in the performance of this contract, we will complete and submit to the State an updated STD 1000.
Signature Date
Submit completed form to the awarding department.
2. Applications / Product Owner
(GenAI powered or driven)
STD 1000 (REV. 07/2024)
GenAI Reporting and Factsheet Instructions
Please use the following definitions and instructions to complete the GenAI Reporting and Factsheet:
1. GenAI Model Name, LLM Version (including number of parameters) and All Model Names/Owners for The Solution or Offering
a. Definition: The unique identifier or name assigned to the specific GenAI model or service.
b. Purpose: Allows users to refer to and distinguish between different GenAI models.
2. Applications/Product Owner (GenAI powered or driven):
a. Definition: The name of the organization or entity responsible for creating or deploying the GenAI model or service.
b. Purpose: Helps identify the source and accountability for the GenAI system.
3. Product Description:
a. Definition: A concise summary of the GenAI model’s purpose, functionality, and key characteristics.
b. Purpose: Provides a high-level understanding for users and stakeholders.
4. Use Case(s):
a. Definition: The intended use or goal of the GenAI model (e.g., image recognition, natural language processing, text summarization).
b. Purpose: Helps users assess whether the GenAI model aligns with their needs.
5. Intended Information Domain:
a. Definition: The context, subject matter, or domain for which the GenAI model is designed to operate effectively.
b. Purpose: Helps users determine if the GenAI model is suitable for their specific use case.
6. Adverse Impact:
a. Explain below how you are ensuring the GenAI system is not adversely affecting decisions that materially impact access to, or approval for, housing or accommodations, education, employment, credit, health care, and criminal justice.
7. Signature:
a. The signatory for the Contract shall also sign the STD 1000
| Number Bidder ID Vendor ID optional: |
| Business Name: |
| Business Telephone Number: |
| Business Address: |
| City: |
| State: |
| Zip Code: |
| Yes: Off |
| No If no skip to Signature section of this form: Off |
| 1 GenAI Model Name LLM Version including number of parameters list ALL model namesowners for the solution or offering: |
| 2 GenAI powered or driven applications product owner: |
| 3 Product Description: |
| 4 Use Cases: |
| 5 Intended Information Domain: |
| 6 Explain how the GenAI system is not adversely affecting decisions that materially impact access to or approval for housing or accommodations education employment credit health care and criminal justice: |
| Date: |
| Contract / Description of Purchase: |
| Solicitation Contract Number: |
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