GC Solicitation. 43.270_R.pdf

Embassy of the United States of America

Lilongwe, Malawi

11 August 2025

Subject: Request for Proposals for Comprehensive Renovation Works at U.S. Government Property 43/2/270- reference numbers 15531896

Dear Prospective Offeror:

The U.S. Embassy in Lilongwe, Malawi is seeking proposals from General Contractors for comprehensive renovation works at U.S. Government 43/2/270 including:

- Renovation of all bathrooms in both the main and staff house.

- Installation of new floor tiles throughout both the main house and staff house.

- Carpentry works; roof repairs, ceiling and fascia board replacement, pergola repair, pantry shelving replacement, kitchen cabinets replacement, bar area cabinet and countertop replacement, and provision of a garage door.

- Masonry

- Plumbing

- Electrical

Enclosed is RFP for the works to be completed. If you would like to submit quotation, please review the enclosures and follow the attached Bid Instructions.

The Embassy intends to conduct a pre-proposal conference at the site to discuss and clarify conditions and requirements. The pre-proposal conference will be held on September 4, 2025 at 14:00pm. Prospective offerors/quoters should contact the U.S. Embassy Lilongwe GSO Procurement office (LilongweGSOProcurement@State.gov) for additional information or to arrange entry to the residence.

Proposals are due September 25,2025 at 10:00am. No proposals will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to LilongweGSOProcurement@State.gov.

In order for a quotation to be considered, you must also complete and submit the following: 1. Signed SF-18/OF347 form

2. Acknowledgement of understanding and acceptance of the Statement of Work and Specifications

3. Pricing

4. Additional information required to support Evaluation Criteria

5. Representations and Certifications

The U.S. Government intends to award a contract/purchase order to the qualified contractor submitting an acceptable offer at the lowest reasonable price. We expect to award a contract/purchase order based on initial proposals without holding post-submission discussions, mailto:LilongweGSOProcurement@State.gov although we may hold such discussions with companies in the competitive range if there is a need to do so.

Offerors must be registered or in the process of registering in the SAM.gov (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under U.S. Federal Acquisition Regulation (FAR) 4.1102. Failure to be registered at time of evaluating proposals may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to initiate registration immediately if they are interested in submitting a response to this requirement.

We welcome your interest in working with the U.S. Embassy in Lilongwe and look forward to reviewing your proposal.

Sincerely, Tsionawit Tefera Contracting Officer

Enclosures:

Attachment 1 SF18 / OF347

Attachment 2 Statement of Work and Specifications

Attachment 3 General Requirements

Attachment 4 Bid Instructions and Award Criteria

Attachment 5 Price Proposal

Attachment 6 Representations and Certifications

Attachment 7 Contract Clauses

08/28/2025 https://www.sam.gov/

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

FOB DESTINATION OTHER

(See Schedule)

9. DESTINATION

NAME

AREA CODE NUMBER

8. TO:

a. NAME OF CONSIGNEE

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AREA 40 / PLOT 24 KENYATTA DRIVE, BOX

30016, ATTN: GSO/PROCUREMENT

LILONGWE 3

MALAWI

Lilongwe GSO Procurement +265 884 773 166 U.S. Embassy Lilongwe

AREA 40 / PLOT 24 KENYATTA DRIVE,

Lilongwe x

Koslat Munthali

- Renovation of all bathrooms in both the main and staff house.

- Installation of new floor tiles throughout the main and staff house

- Carpentry works, roof repairs, ceiling and fascia board replacement, pergola repair, pantry shelving replacement, bar area cabinet and countertop replacement, and provision of a garage door.

- Masonry

- Plumbing

- Electrical

September 25, 2025, Not later than10:00am

8/26/2025PR15531896

Embassy of the United States of America

Lilongwe, Malawi

Statement of Work and Specifications

Comprehensive Renovation Works at U.S. Government Property 43/2/270

The U.S. Embassy Lilongwe offers the following Statement of Work and Specifications for consideration, bidding, and upon bid acceptance as a list of required activities in the performance of the Contract in conformance with the General Requirements, Attestations, and Contract Clauses.

1. INTRODUCTION

A. The Statement of Work includes comprehensive renovation works at U.S. Government property 43/2/270. The U.S. Embassy Facilities Section will be involved in the execution and coordination of this project with the contractor.

B. Pre-Bid Meeting: There will be a pre-bid meeting to verify conditions, materials, and requirements. See the solicitation cover letter for further information.

C. Contract Administration:

Contracting Officer (CO):

Tsionawit Tefera, EPAP Management Associate TeferaTM@state.gov, Mobile Number: 0881036728

Contracting Officer Representative (COR):

Gregory Buie, Assistant Facility Manager BuieGA@state.gov, Mobile Number: 0883430308

Facilities Staff Government Technical Representative (FAC GTR):

Nyson Lozani, Residential Maintenance Supervisor LozaniNM@state.gov, Mobile Number: 0882265112.

mailto:PalermoMS@state.gov, mailto:BuieGA@state.gov, mailto:LozaniNM@state.gov,

2. SUMMARY OF CONDITIONS AND WORK:

A. The work includes but is not limited to:

1. Renovation of all bathrooms in the main and staff houses, involving plumbing upgrades, new fixtures, and tiling.

2. Removal and installation of new floor tiles throughout the main house and staff quarters.

3. Extensive carpentry works including roof repairs, ceiling and fascia board replacement, pergola restoration, pantry shelving replacement, kitchen cabinets replacement, bar area cabinetry and countertop installation.

4. Masonry works involving demolition of unstable walls and the generator house, stormwater drainage repair, and septic system replastering.

5. Plumbing upgrades including replacement of galvanized pipes, installation of new HDPE pipelines, and relocation of water heaters.

6. Electrical upgrade and installation of Air conditioner units.

B. Work shall be executed in conformance with this SOW and Specifications, General Conditions, and the Contract Terms and Conditions. If there is a conflict between the documents, the Contractor shall follow the more stringent requirement.

3. FLOOR TILING – Main house and Staff quarters A. Remove all existing floor tiles in all rooms, and kitchen and bathroom wall tiles.

B. Prepare surface including cleaning, levelling, and repair of substrates.

C. Install new ceramic or porcelain floor tiles, to be supplied by the client.

D. Lay tiles using appropriate tile adhesive and spacers for consistent grout lines.

E. Grout using waterproof, mold-resistant grout in color matching the tile selection.

F. Clean and polish tiled surfaces after installation to remove any excess grout.

G. Tile specifications:

1. Non-slip surface

2. Durable and resistant to wear

3. Semi-gloss finish

4. BATHROOM RENOVATIONS – Main house and staff house A. The main house has four bathrooms; each fitted with both bathtubs and shower cabins.

B. Remove bathtubs and associated fittings only in two bathrooms - the guest bathroom and the common bathroom. And install new shower cabins. Installation shall include full waterproofing and drainage connections.

C. Replace the existing bathtubs in the remaining two bathrooms with new bathtubs.

Install purpose-made plumbing access hatches (trap doors) for the bathtubs to allow for repairs.

D. Conduct a complete remodeling, including installation of new plumbing fixtures, PPR piping, as detailed below:

1. Install ¾” PPR isolation valves on all interior and exterior pipework, and Cobra brand angle valves with heavy duty flexible connectors within the plumbing network.

2. Replace all plumbing fittings – including galvanized pipes, taps, valves, mixers, shower heads, toilets, traps and hand washing basin - at the staff quarters. All shower mixers, basin mixers, and shower traps shall be of Cobra brand or approved equivalent.

3. Install new Class 20 PPR pipes.

E. Install new vanity units in all bathrooms.

5. PLUMBING UPGRADE

A. Supply and install a new ¾” Class 20 HDPE pipeline from the LWB water meter to the water storage tanks, then routed to the main house and staff quarters. Additionally, a separate ¾” Class 20 HDPE pipeline shall be installed for garden irrigation, complete with four (4) garden tap standpipes.

B. Relocate all existing water heaters from ceiling voids to exterior locations. Install SABS-compliant water heaters as close as practicable to points of use to minimize water delivery delays. During heater relocation, ensure the temperature and relief valve discharge pipes are directed to ground level, maintaining a clearance of 1–2 inches above the floor.

C. Provide and install isolation valves for Distiller, Dishwasher and Nano filter connections.

D. Upgrade the water feed line from ½” to ¾” class 20 HDPE pipe from booster pump to Staff Quarters.

E. Construct a reinforced concrete slab and install two (2) x 5000-liter water tanks.

Connect tanks to a booster pump system using 2” and 1” PPR pipes and valves.

F. Perform pressure testing of the entire water supply and drainage system to confirm zero leakage prior to final handover.

6. ROOF AND CEILING REPAIRS

A. Identify and repair all leaks by laying a new damp proof membrane in the affected areas.

B. Relay tiles to cover all leaking gaps and seal using waterproofing materials.

C. Remove and replace ceilings, soffits and cornices damaged by the water leaks.

D. Replace the ceiling on the front porch and the garage.

E. Seal all ceiling-wall junctions.

7. FASCIA BOARD REPLACEMENT - Main house and Staff Quarters A. Remove all existing fascia boards and soffits from the main house.

B. Neatly stack all removed materials in a designated area.

C. Collect and dispose of all removed nails and fasteners to maintain site safety and cleanliness.

D. Inspect all noggings (blocking between rafters or joists). Replace any that are rotten or structurally compromised; retain those in sound condition to support the new soffits.

E. Install new soffits using 4mm thick Nulite board, securely fixed around the entire house.

F. Install fascia boards in sequence:

1. Fit 200 x 25mm softwood as the fascia board base.

2. Overlay with 225 x 16mm Nulite board for the finished fascia appearance.

G. Use Nulite specific nails to ensure secure and damage-free installation.

H. Finish the soffit surfaces with a primer coat followed by ceiling white paint.

I. Paint the fascia board with lead-free gloss white paint for durability.

J. Install new guttering and downpipes as follows:

1. Use 24-gauge sheet metal gutters sized 200 x 150mm, fitted with 25mm wide double-hemmed spacers.

2. Form 100mm lap joints in the gutters. Secure with two rows of staggered rivets and fully soldered.

3. Ensure all lap joints face the direction of water flow for proper drainage.

K. Conduct water tests on the newly installed gutters to verify leak-free operation and proper alignment.

8. PERGOLA REPAIR - Entrance Porch A. Remove and dispose of all rotten/damaged pergola beams/wooden members. Note the pergola beams are embedded into the wall; care must be taken to preserve the wall’s structural integrity.

B. Replace pergola beams and cross members.

C. Treat all replaced elements with weather-resistant finishes, matching the existing pergola appearance as closely as possible.

D. Apply protective coatings or paint.

9. PANTRY SHELVING REPLACEMENT

A. Remove all existing shelving units, including brackets and fasteners.

B. Prepare pantry walls by patching and smoothing damaged areas to ensure a clean surface for new shelving installation.

C. Supply and install new shelving made of durable, moisture-resistant material (e.g., laminated MDF).

D. Secure shelving units with appropriate fasteners and wall anchors for long-term use.

10. KITCHEN REMODELING (CABINETS AND PLUMBING)

A. Remove and dispose of existing kitchen cabinets.

B. Supply and install new kitchen cabinets finished per client-approved materials including granite countertops.

C. Cabinets shall be installed plumb, level, and securely fastened to walls and floor structures.

D. Incorporate all necessary hardware such as handles, hinges, and drawer slides, ensuring smooth operation.

E. Provide appropriate clearances for appliances, plumbing and related fittings.

F. Ensure all cabinet surfaces are finished to a high standard, with smooth edges.

G. Plumbing works including:

1. Install angle valves for cold and hot water supply pipes to kitchen mixer

2. Install pillar type single lever kitchen mixer preferred brand cobra

3. Replace kitchen sink with new modern sink to accommodate nano filter

4. Install water and waste supply lines to dishwasher

11. BAR AREA Cabinet and countertop replacement A. Remove the existing bar cabinet and countertop.

B. Supply and install new bar cabinetry and countertops made from materials approved by the client (e.g., granite, laminated MDF).

C. Ensure countertops are cut to fit the designated spaces and securely fixed to cabinet bases.

D. Finish surfaces to provide a smooth, durable, and visually appealing bar counter.

12. Supply and install a new door to the garage space. The door shall meet applicable security and fire safety. Frame the opening to accommodate the new door, ensuring it is plumb, level, and square.

13. Replace five damaged doors in the staff quarters with FFLB doors.

14. Install thumb-turn locks on all exterior doors.

15. Adjust wardrobe doors for clearance from the floor to prevent wear of the doors.

16. Replace the guard house door.

17. Masonry:

A. Demolish the unstable and leaning wall at staff quarters and the existing generator house.

B. Repair the stormwater drains around the staff house.

C. Replaster the septic tank and soakway pit; and replace all existing cast iron manhole covers with airtight plastic covers.

ELECTRICAL WORKS

MAIN HOUSE AND STAFF HOUSE WIRING

GENERAL

• All material will be supplied by the US government.

• All wiring shall be done in PVC conduit pipes and should be concealed into the wall.

• All cable trunkings shall be completely removed, and all redundant cables including dish cables and telephone cables and accessories shall be removed or isolated from both ends.

• All flex cables shall be replaced with single core cables except for appliance connections.

• Replace all the nonfunctional light bulbs.

1. Storeroom:

1. Replace the existing single phase distribution board with the supplied 12-way 3 phase double door electrical Distribution board.

2. Install 15 additional conduit pipes paths to accommodate additional lighting, sockets and

AC units’ circuits

3. Install the supplied switch gear (main switch and breakers, isolators etc.

4. Install 5 more socket circuits and 4 more lighting circuits on the new electrical board to help with load distribution and balancing.

5. Install 9 new circuits for the AC units and install geyser switches on the other end (Kitchen, dining room, living room, bedroom 1, bedroom 2, master bedroom, guest living room, guest bedroom and the bar.

6. Rewire the earthing system to 16 mm green in color as main earth conductor, 2 by 8 feet earth electrodes with accessible earth pits and correct the earth resistance is less than 15 ohms.

7. Install a dedicated circuit of 6 mm cables for the laundry room and install cooker control units, an outlet and 2 double sockets.

8. Provide proper and correct labelling for the new board and all other distribution boards and provide numbers on the respective MCBs. Each label shall identify the breakers’ location and equipment. Examples are 1 = Master bedroom lights, 2 = dining room sockets.

9. Replace the light fitting with cheesecake fittings.

10. Replace the single socket with a double socket outlet.

11. Remove completely the swimming pool lighting wiring.

2. Kitchen:

1. Wire and install the metal blade kitchen fan and its regulator.

2. Rewire the cooker circuit with fresh cables and replace the cooker control unit.

3. Reposition the existing lighting points and install 2 by 2 tube 4 feet prismatic fittings.

4. Provide wiring and install the cooker hood on the cooking spot.

3. Dining room:

1. Rewire and install the ceiling fan such that it should operate on 2 gang switches with one operating the light and the other for the fan.

2. Replace the 3 single sockets with double sockets.

3. Replace the 1 gang switch.

4. Bar:

1. Replace the single socket with a double socket.

2. Replace the 1 gang switch.

5. Living room:

1. Replace the ceiling fan and rewire it to operate on 2 gang switches with one operating the light and the other for the fan.

2. Replace the 3 single sockets with double sockets.

3. Replace the 2 double sockets.

4. Replace the dimmer lighting switch with a regular switch.

6. Laundry area:

1. install cooker control units, an outlet and 2 double sockets.

2. Replace the light fitting with a cheesecake fitting.

7. Master Bedroom

1. Replace the ceiling fan and rewire it to operate on 2 gang switches with one operating the light and the other for the fan.

2. Replace the single socket with a double socket.

3. Wire and install a 2 gang 2-way switch on the opposite wall to operate the light and the fan.

4. Install one cheesecake fitting by the wardrobe.

5. Replace the light in the bathroom with a cheesecake and install it in the middle of the room.

8. Bedroom 1:

1. Replace the ceiling fan and rewire it to operate on 2 gang switches with one operating the light and the other for the fan.

2. Replace the single socket with a double socket.

3. Wire and install a 2 gang 2-way switch on the opposite wall to operate the light and the fan.

9. Bedroom 2:

1. Replace the ceiling fan and rewire it to operate on 2 gang switches with one operating the light and the other for the fan.

2. Replace the single socket with a double socket.

3. Wire and install a 2 gang 2-way switch on the opposite wall to operate the light and the fan.

10. Guest Bedroom:

1. Wire and install a ceiling fan such that it should operate on a 2-gang switch where one operates the fan and the other operates the lights.

2. Replace the 2 single sockets with double sockets.

3. Wire and install the bathroom extractor fan, make it operate on the light switch.

4. Wire and install a shaver light by the mirror position, it should be powered from the bedroom socket.

11. All Bathrooms:

1. Wire and install the bathroom extractor fan, make it operate on the light switch.

2. Replace the light fittings with cheesecake fittings and reposition them on the center of the ceiling.

3. Install shaver lights in all bathrooms.

12. Ceiling void:

1. Remove all redundant cables and pipes in the ceiling.

2. Confirm all the wiring is done in conduit pipes and that all junction boxes are covered, and all cable joints are done with wire nuts.

13. Garage:

1. Install an additional double socket on the corner.

2. Replace the existing lighting and install 2 by double tube prismatic fittings.

14. Security lighting (wall attached):

1. Rewire and introduce additional lighting points to total up to 15 points and install 4 by flood lights and 11 by 4 feet weatherproof fittings.

2. Wire and install a photo switch with a dedicated circuit breaker to operate these wall lights. This should be installed at an accessible height for maintenance.

14. City supply (ESCOM):

1. Trench about 60 meters by 90 cm deep by 30 cm wide from the supply pole to the meter box wall.

2. Run the 16 mm 4 core cable and bury it alongside with the caution tape.

3. Install the 3-phase meter box with 50 mm access pipes.

4. Run the supply cable through to the distribution board.

5. Consider some chasing work on this task.

17. Staff house:

1. Trench about 150 meters by 70 cm deep by 30 cm wide from the main electrical distribution board to the staff house electrical board.

2. Run the 10 mm 4 core cable and bury it alongside with the caution tape.

3. Install a 4-pole isolator for tapping power at the main distribution board.

4. Consider some chasing work on this task.

5. Install 4-way 3 phase double door electrical distribution board on the opposite wall of the existing single-phase panel with associated accessories (main switch, rated circuit breakers, isolators earth pit etc.)

6. Rerun all the lighting cables into the wall such that only the light fittings are visible.

7. Replace the flex cables with single core cables.

8. Replace the single sockets with double sockets in the 3 bedrooms.

9. Wire and Install 5 cheesecake fittings in the bathrooms.

10. Wire and Install 4 feet double tube fitting on the open area.

11. Wire and install a cooker control unit and an outlet for the cooking spot.

12. Replace the single socket with a double socket.

13. Wire and install a 2-gang switch for the guard’s rest room.

14. Rewire and introduce exterior lighting points to a total of up to 6 and install 1 by 2 feet and 5 by 4 feet weatherproof fittings.

15. Wire and install a photo switch with a dedicated circuit breaker to operate these wall lights. This should be installed at an accessible height for maintenance.

18. Guard house:

1. Trench about 40 meters by 70 cm deep by 30 cm wide from the staff house electrical distribution board to the guard house electrical board.

2. Run the 4 mm 3 core cable and bury it alongside with the caution tape.

3. Install a 2-pole isolator for tapping power at the staff house distribution board.

4. Consider some chasing work on this task.

14. Pole Security lighting:

1. Trench about 250 meters by 70 cm deep by 30 cm wide from the guard house electrical distribution board along the fence.

2. Run the 2.5 mm 3 core cable and bury it alongside with the caution tape with 9 pole points.

3. Consider some chasing work on this task.

4. Fabricate and supply 9 by 50 cm foundation bolt frames to support the supplied poles.

5. Cast the 9 foundation bolts with concrete on the 9 positions with 40 mm PVC access pipes with long radius bends. Actual positions will be shown during execution. Frame structure and dimensions to be provided during execution.

6. Wire such that 2 points will be powered from the guard house and the 6 points will be powered from the staff house.

7. Wire and install 2 by photo switches with a dedicated circuit breaker to operate these wall lights. This should be installed at an accessible height for maintenance. (1 for guard’s house and the other for the staff house).

8. Install and terminate the 22 floodlights that are supplied. The number of lights per pole to be discussed during execution.

HVAC WORKS

GENERAL

• All material will be supplied by the US government.

• All wiring and copper tubing shall be done in Cable trunkings and will be secured on the wall.

1. Kitchen:

1. Mount the 12 000 BTU evaporator unit on the wall (Actual position to be discussed during

Prebid visit). Include brackets

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

7. Install the 32 Amps wall mount outdoor isolator near condenser unit.

8. Test run and commission the unit and recharge if necessary.

2. Dining Room:

5. Mount the 18 000 BTU evaporator unit on the wall (Actual position to be discussed during

Prebid visit). Include brackets.

6. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

7. Run and connect the cables and copper tubing with armor flex between the 2 units.

8. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

9. Install 25 mm by 16 cable trunking to cover the cables.

10. Install the wall mount AC guard and terminate it to the geyser switch.

11. Install the 32 Amps wall mount outdoor isolator near condenser unit.

12. Test run and commission the unit and recharge if necessary.

3. Bar:

1. Mount the 9 000 BTU evaporator unit on the wall (Actual position to be discussed during

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

4. Guest Livingroom:

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

5. Guest Bedroom:

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

6. Living Room:

1. Mount the 24 000 BTU evaporator unit on the wall (Actual position to be discussed during

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

7. Master Bedroom:

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

8. Bedroom 1:

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

9. Bedroom 2:

Prebid visit). Include brackets.

2. Mount the corresponding condenser unit on the wall (Actual position to be discussed during Prebid visit). Include brackets.

3. Run and connect the cables and copper tubing with armor flex between the 2 units.

4. Install the 100 mm by 50 or 75 mm by 50 mm cable trunking to cover the cables and copper tubing.

5. Install 25 mm by 16 cable trunking to cover the cables.

6. Install the wall mount AC guard and terminate it to the geyser switch.

GENERATOR WORKS

Masonry works:

1. Contractor shall construct a reinforced (12 mm bar mesh with 200 mm by 200 mm spaces) generator concrete base 2 500 mm long, 1 500 mm wide and 200 mm high from ground. The bases should be at least 300 mm deep into the ground. (Actual position and direction to be advised by U.S. Embassy staff at the pre-bid meeting).

Provide cable access on the concrete. Attached is the detailed specification for the

Generator slab construction.

2. Contractor shall construct a non-reinforced fuel reserve tank concrete base 1 800 mm long, 1 300 mm wide and 400 mm high from the old slab. The existing base should be drilled 150 mm by 150 mm by 100 mm at least on 6 spots to act as anchorage on the new slab,300 mm deep into the ground. (Actual position and direction to be advised by

U.S. Embassy staff on pre-bid meeting).

3. The contractor shall repair, patch, and paint all affected walls and foot slabs during installation.

4. The sketch diagram of the slab layout and requirements will be provided during Prebid meeting.

Electrical work:

1. The contractor shall supply and install 10 mm by 30 meters 4 core armored cable with associated accessories like lugs and glands, cable trunkings from the ATS to the

Generator slab. (Cable Manufactures cable brand).

2. The contractor shall supply and install 16 mm by 6 meters by 4 core armored cable with associated accessories like ferrules and cable joint kit to extend the supply cable to accommodate the ATS installation. (Cable manufactures cable brand)

3. Contractor shall supply and install 2.5 mm by 30 meters 4 core armored cables with associated accessories like lugs and glands from the ATS to the Generator slab.

4. The contractor shall ensure that all cables are in covered cable trunkings.

5. The contractor shall supply and install all earthing-related supplies and accessories for the Generator. (Ensuring there is an Earth pit and a cover. Preferably with an earth mat and an 8 feet earth electrode as this will be checked with an earth fault equipment (testing instrument).

Movement works:

The contractor shall move the 35 KVA Generator from 10-668 to 43-270 work site and position them accordingly. The contractor shall also move the 1000 liters fuel tank from 10-668 to 43-270.

Plumbing works:

1. Contractor shall supply and connect galvanized pipes with appropriate fittings from the

Reserve tank to the Generator (supply fuel line and return fuel line)

Termination works:

2. The contractor shall mount the supplied ASCO Automatic Transfer Switch.

3. The contractor shall terminate on both ends of the Generator as well as the ATS and the new joint.

4. The contractor shall test and commission the installation prior to final acceptance.

GENERAL REQUIREMENTS

1. PERMITS, LICENSES, AND OTHER RESPONSIBILITIES: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for its work on the project, and for complying with any applicable laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. (FAR 52.236-7)

2. SUBCONTRACTORS: The Contractor shall be responsible for ensuring that any subcontractors or third-party service providers engaged on the project comply with all applicable terms and conditions of this Agreement.

3. ANTICIPATED PERIOD OF PERFORMANCE

A. Solicitation & Award of Contract:

1. Pre-Proposal Site Visit: 10-20 days prior to Award

2. Award: Zero Day

B. Pre-Construction Submittals:

1. Insurance & Bonding: 15 days after Award

2. Schedule & Product Data: 15 days after Award

3. Embassy Approval: 15 days after submittal

4. Material Procurement: 50 days after approval

5. Crew Information: 5 days before commencing work

C. Mobilization & Construction:

1. Main Effort: 60 days

2. Final Clean-Up: 5 days prior to completion

D. TOTAL PERIOD of PERFORMACE: 165 days

4. SUBSTITUTIONS AND PRODUCT OPTIONS

A. "OR-EQUAL CLAUSE":

1. References in the Specifications/Statement of Work to materials, products or equipment by trade name, make, or catalog number, or to specific processes, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may propose for approval or rejection by the COR the substitution of any material, product, equipment or process that the Contractor believes to be equal to or better than that named in the Specifications/Statement of Work, unless otherwise specifically provided in this contract.

2. Request for substitution constitutes a representation that Contractor:

• Has investigated the proposed product and determined that it is equal to or superior in all respects to that specified.

• Shall provide same warranties for substitution as for product specified.

• Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

• Waives all claims for additional costs, under his responsibility, related to substitution which subsequently becomes apparent.

B. PRIOR APPROVAL REQUIRED

1. The Contractor must receive approval in writing from the COR before substitutions (1) proposed by the Contractor but not yet approved at the time of execution of the contract, or (2) proposed by the Contractor after execution of the contract may be used in the project.

3. Sufficient information to permit evaluation by the Government must accompany any substitution request including but not limited to the reasons for the proposed substitution and data concerning the design, appearance, performance, composition, and relative cost of the proposed substitute.

4. The Contractor shall make requests for substitutions in a timely manner to permit adequate evaluation by the Government.

5. If, in the COR’s opinion, the use of such substitute items is not in the best interests of the Government, the Contractor must obtain the items originally specified with no adjustment in the contract price or completion date.

C. APPROVAL THROUGH SHOP DRAWINGS: The Contractor may propose substitutions of materials in the submittal of shop drawings, provided such substitution is specifically requested in writing in the transmittal of the shop drawings to the COR. Such substitution requests must be made in a timely manner and supported by the required information.

D. FINAL APPROVAL ON DELIVERY: Acceptance or approval of proposed substitutions under the contract are conditioned upon approval of items delivered at the site or approval by sample. Approval by sample shall not limit the Government's right to reject material after delivery to the site if the material does not conform to the approved sample in all material respects.

5. SCHEDULE

A. PRECONSTRUCTION CONFERENCE: A preconstruction conference will be held on or around 10 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress (FAR 52.236-26, Preconstruction Conference).

B. The Contractor shall, within 15 days after the award, prepare and submit to the Contracting Officer for approval a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of a suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

C. The Contractor shall prepare a monthly progress report, along with the monthly invoice, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract. The monthly progress reports shall include an annotated schedule showing actual progress of the work.

D. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

E. Failure of the Contractor to comply with the requirements of the Contracting

Officer under this clause shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract, or impose liquidated damages for any additional costs actually incurred by the Government as a result of the Contractor’s failure to meet the schedule.

6. SUSPENSION OF WORK

A. The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

B. If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer’s failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

C. A claim under this clause shall not be allowed –

1. For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and

2. Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

7. WORKING HOURS AND HOLIDAYS

A. The Contractor’s personnel must be accompanied by U.S. Embassy escorts at all times on the job site. No work is allowed without escorts on duty.

B. Access will be available from 08:00 hours until 17:00 (Monday through Thursday) and from hours and from 08:00 hours until 12:00 (Fridays) during regular workdays, unless mutually agreed in advance.

C. The daily working schedule can be adjusted, if mutually agreed between the COR and

Contractor including overtime on Fridays, Saturday, Sunday, and Holidays. U.S.

Embassy Escorts will have lunch from 12:00 until 13:00 hours.

D. Contractor personnel are not expected to work on a holiday. Observance of such days shall not be cause for additional period of performance or entitlement to compensation. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost.

E. The Contractor must notify the COR and U.S. Embassy Supervisor at least 48 working hours in advance to schedule overtime work or special work hours.

F. OBSERVANCE OF LEGAL HOLIDAYS: The U.S. Embassy in Malawi observes the following holidays:

New Year’s Day U.S. / Malawian

Martin Luther King Jr. Day / Chilembwe Day U.S. / Malawian

Presidents’ Day U.S.

Martyrs’ Day Malawian

Good Friday Malawian

Easter Monday Malawian

Labour Day Malawian

Eid al-Fitr (TBD) Malawian

Kamuzu Day Malawian

Memorial Day U.S.

Juneteenth U.S.

Independence Day U.S.

Independence Day Malawian

Labor Day U.S.

Columbus Day U.S.

Mother’s Day Malawian

Veterans Day U.S.

Thanksgiving Day U.S.

Christmas Day U.S. / Malawian

Boxing Day Malawian

1. Plus, any other day designated by Federal law, Executive Order or

Presidential Proclamation.

2. The actual date of observance for some holidays may vary if the holiday falls on a weekend.

8. SUPERVISION, QUALITY ASSURANCE, AND INSPECTION

A. SUPERINTENDENCE BY THE CONTRACTOR: At all times during the performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. (FAR 52.236-6)

B. The Contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary.

C. The Contractor shall be qualified or approved by the manufacturer to perform the work for the specified guarantee period. The Contractor shall be responsible for any Manufacturer’s Warranty and Inspection.

D. The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

E. COR, GTR, or their authorized representatives, may inspect any or all work at all times and places during the Contract, to the extent practicable.

F. The COR, GTR, or their authorized representatives will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

G. These inspections shall follow a Quality Control Check List to:

1. Verify the construction safety guidelines are followed by the contractor.

2. Verify the safe work procures are in use to prevent injury during construction.

3. Verifying the contractor’s timetable corresponds with the contract provisions.

4. Verifying the contractor is functioning according to the Statement of work.

H. The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the COR as a result of such inspection. The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

9. MATERIALS AND WORKMANSHIP

A. All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. No used materials shall be installed or allowed. If new material is damaged during the installation, the contractor shall replace the item at his/her own expense. The contracting officer or his representative shall approve all materials used before commencement of work.

B. All work under this contract shall be performed in a skillful and workmanlike manner.

The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

C. GOVERNMENT FURNISHED PROPERTY: The U.S. government is not providing any materials or equipment to the Contractor.

10. STORAGE OF MATERIALS

A. Proper storage of materials is the sole responsibility of Contractor. Stored materials shall be available for inspection.

B. The Contractor must protect all materials susceptible to damage by weather, including but not limited to all roll goods, insulation, can’t strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

C. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government.

The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

D. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from existing buildings.

E. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

F. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

G. The Contractor shall, under direction prescribed by the COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any applicable law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

11. CLEANUP

A. The contractor shall maintain a clean work area.

B. At the end of each working day, the contractor shall clean the area of work and remove all tools and trash from the work area. The Contractor’s Site Superintendent and U.S.

Embassy Staff Representative shall designate sweeping/cleaning requirements daily.

C. The contractor shall use turpentine, thinners or similar harmful chemicals on site only to the extent necessary and appropriate for immediate cleaning of tools that would otherwise be damaged if not cleaned, such as paint brushes. All such harmful chemicals shall be removed from the site for proper disposal. All such harmful chemicals shall be handled in a manner to prevent risks to health and safety and to property consistent with sections 13 and 17 below.

D. Items for installation, debris, and excavation material shall not be left in an area where it may become a tripping hazard. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials.

E. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

F. Upon completing the work, and prior to submittal of the final invoice, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer.

12. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all…