GBDATS_Upgrade_SOO.pdf

Statement of Objectives for the

Gray Butte Data Acquisition & Transmission System

(GBDATS)

Upgrade

1. Background Gray Butte Data Acquisition and Transmission System (GBDATS) is a two-hop microwave radio system which links Gray Butte Field Airport to Edwards Air Force Base (AFB), with a mid-point at Shadow Mountain. GBDATS is needed to support General Atomics flight test operation of Unmanned Aerial Vehicles (UAV). GBDATS maximum data rate is currently sufficient to supports the data load at Gray Butte.

However, two telemetry antennas are being installed at Shadow Mountain. Each antenna can generate up to four streams of data and one stream of High Definition (HD) video. GBDATS needs to be upgraded to transport this additional data load generated by these two new telemetry antennas to Edwards AFB.

2. Performance The new microwave radio system will have the aggregate, end-to-end data rate of at least 460 Mbps with at least 99.98% availability. The fade margin at this data rate will be at least 20 dB.

3. Constraints The new microwave radio system will be of the Nokia 9500 MPR family, the same equipment as of the existing West DATS, for ease of operation and maintenance, and for compliant with Radio Frequency Authorization (RFA) which took more than a year to obtain.

The radios for the first link between Edwards and Shadow Mountain A will be all-indoor while the radios for the second link from Shadow Mountain B to Gray Butte will be of split configuration, with Indoor Units (IDU) and Outdoor Units (ODU).

The radios bandwidth will be 29.90 MHz and there will be two transmit frequencies at each site for aggregation. The transmit frequencies will be as follows:

a. Edwards (to Shadow Mountain A)

i. 7,435 MHz

ii. 7,525 MHz

b. Shadow Mountain A (to Edwards)

i. 7,735 MHz

ii. 7,225 MHz

c. Shadow Mountain B (to Gray Butte)

i. 7,855 MHz

ii. 7,795 MHz

d. Gray Butte (to Shadow Mountain B)

i. 8,215 MHz

ii. 8,155 MHz

4. Objectives The contractor will provide a turn-key solution to upgrade GBDATS. It consists not only of equipment (hardware, software), but also of services as described in the subsections below.

More details of equipment and services can be found in the attached “Bill of Material”, derived from a Nokia quote with the prices removed.

4.1. Equipment Objective

The contractor will provide all the new microwave radio equipment (hardware, software) and spares, except for all the existing antennas and waveguides which will be reused.

The locations of the antennas, the antennas elevation on the towers, and the antennas models are as follows.

a. Edwards (to Shadow Mountain A)

i. Lat: 34° 52’ 57.68” N

ii. Long: 117° 59’ 27.21” W

iii. Antenna Elevation: 60’ AGL

iv. Antenna Model: HPX8-71W

b. Shadow Mountain A (to Edwards)

i. Lat: 34° 44’ 15.41” N

ii. Long: 117° 33’ 38.87” W

iii. Antenna Elevation: 50’ AGL

iv. Antenna Model: PXL8-71E

c. Shadow Mountain B (to Gray Butte)

i. Lat: 34° 44’ 15.11” N

ii. Long: 117° 33’ 38.97” W

iii. Antenna Elevation: 15’ AGL

iv. Antenna Model: PXL6-71E

d. Gray Butte (to Shadow Mountain B)

i. Lat: 34° 33’ 56.24” N

ii. Long: 117° 40’ 51.27” W

iii. Antenna Elevation: 15’ AGL

iv. Antenna Model: VHLPX4-71W

4.2. Service Objectives

4.2.1 Installation Objective

Prior to installation, the contractor will coordinate with the government to conduct site surveys at all three sites: Edwards, Shadow Mountain, and Gray Butte. The site surveys will cover visual inspection of the equipment location, and collection of information or data relevant to the preparations for the subsequent installation.

For the installation, the contractor will remove all existing microwave radio equipment at all three sites (Edwards, Shadow Mountain, and Gray Butte), except for all antennas and waveguides which will be reused. The contractor then will install and configure the new microwave radio equipment, align the antennas if needed to obtain the Receiving Signal Level (RSL) as indicated in the Pathloss analysis. Finally, the contractor will conduct Bit Error Rate (BER) test of 10-6 on each hop of the system. Then the BER test will be conducted for the system end-to-end for at least 24 hours to make sure it can meet the 10-6 goal and the system does not generate any errors.

4.2.2 Training Objective

The contractor will provide training on operation and maintenance of all components, hardware and software, of the new microwave radio system. The training will be at the manufacturer site, for at least six people, for at least one week. The training will take place shortly after the new microwave system is installed, tested, and operational.

4.2.3 Warranty and Maintenance Service Contract Objective

The contractor will provide warranty and maintenance service contracts for the first five years.

They will include gold-level technical support, return for next business day replacement, and system software update subscription.

5. Deliverables The contractor will provide a detailed quote with prices for all components of equipment and services, i.e., installation, testing, training, and maintenance service contract.

The contractor will also provide the acceptance test procedures and the acceptance test results.

6. Government Support The contractor will furnish all equipment, material, transportation, and labor necessary to both load and unload at each of the sites within the period of performance. The Government will provide personnel as required to act as an escort during this project and access to facilities where work will take place. The Government will provide adequate workspace with working lights, heating, and air conditioning. Electricity will be furnished from existing outlets at no cost to the contractor. Water and restrooms will be available at Edwards and Gray Butte, but not at Shadow Mountain.

7. Contract Management Following contract award and prior to commencing work, the contractor will designate in writing a contract manager with full responsibility for coordination with government representatives and for performance of the work. The contract manager will respond to all Government requests and inquiries concerning the project within two business days of receipt. The government representative will notify the contract manager, in writing or via email, of meetings required to discuss contract status and job performance.

8. Work Hours Work hours will be 7:00 AM to 4:30 PM Monday through Friday, excluding federal holidays.

Additional hours must be coordinated with government personnel.

9. Base Access Proof of current vehicle registration, valid driver's license and vehicle insurance must be made available prior to issuance of the base access permits. The contractor will obtain base access for contractor personnel, subcontractors, vehicles and equipment by submitting the following information to Contracting Officer or Facility Manager within 5 working days prior to commencing work:

Driver's License Number(s), Expiration Date(s), and State(s) of Issue Vehicle License Number(s) Date(s) of Birth

Note: All visitors are required to have valid identification in accordance with (IAW) AFMAN 31-113 and the REAL ID ACT of 2005. For more information, visit the Department of Homeland Security’s website at https://www.dhs.gov/real-id for the latest information.

10. Trash and Litter Control The contractors will be responsible for clean-up and disposal of all debris, excess material, packing, and other waste resulting from performance of this contract when all work has been completed.

11. Security The contractor will comply with all base security regulations. Additionally, the contractor will comply with actions dictated by force protection condition changes/measures. The contractor will report suspicious activity to base Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees will comply with all base traffic regulations. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB. The Contractor will be responsible for safeguarding all government property, equipment and materials provided https://www.dhs.gov/real-id for Contractor use. At the end of each work period, all government facilities, equipment, and materials will be secured. Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit after contract award. All contractor employees will be subject to a criminal history background check IAW AFMAN 31-113, Installation Perimeter Access Control.

12. Safety and Health Standards The contractor will comply with all fire and safety regulations at Edwards Air Force Base, in addition to Federal OSHA and Cal-OSHA. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with 4 OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor will comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor will manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor will develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor will submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The contractor will perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. The contractor will submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation.

The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor's plan will include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan will:

a. Demonstrate a management commitment to employee safety and health.

b. Identify the application of the safety and health plan to subcontractors.

c. Identify the roles and responsibilities of the following individuals: Management, Supervisors, Employees, Safety Coordinator

d. Identify applicable safety rules and regulations.

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures.

f. Include a job site analysis to include hazards of tasks required to control measures.

g. Identify employee safety and health training. Include a workplace inspection frequency.

h. Identifying the individual conducting the inspections.

i. Identify employee hazard reporting procedures.

j. Identify individual(s) responsible for corrective action hazards.

k. Identify first aid/injury procedures.

l. Identify procedures for accident investigation and reporting.

m. Identify emergency response procedures.

n. Identify the process for tracking controlled hazards in contractor work areas Safety Equipment The Contractor will furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

13. Contractor Liability The contractor will be liable for any damage to government property caused by its employees or agents. In the event of contractor-caused damage, the Government will arrange proper repairs and subsequently bill the contractor for reimbursement. The contractor will not unilaterally repair damage to Government property without expressed approval by the Government representative.