Gauley Ranger District_Statement of Work.pdf

STATEMENT OF WORK

GAULEY RANGER DISTRICT JANITORIAL

USDA Forest Service Monongahela National Forest

Gauley Ranger District 932 North Fork Cherry Road

Richwood, WV 26261

COR: Kelly Perrine POC: Kim Tarter

SECTION 1.0 STATEMENT OF WORK (SOW)

1.1. GENERAL

1.1.1. For purposes of simplicity, the Contracting Officer and Contracting Officer’s Representative will hereafter be referred to as the CO and COR, respectively.

1.2. SCOPE OF WORK

1.2.1. The contractor shall furnish all labor, tools, equipment, transportation, and insurance required by this contract.

1.2.2. The Government will supply all cleaning supplies, paper products, trash bags, water, electricity, cleaning equipment, and a storage area.

1.2.3. The contractor shall at all times provide adequate supervision of employees ensuring all work is accomplished in accordance with the terms and conditions of the contract in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. Careless performance of work will not be accepted.

1.2.4. It is the Contractor’s responsibility to estimate the amount of materials needed for the project.

1.3. LOCATION

1.3.1. The work is located at the:

Gauley Ranger District 932 North Fork Cherry Road

304-846-2695

1.4. CONTRACT EFFORT REQUIRED

1.4.1. The determination of the total productive man-hour requirements for the performance of all services herein specified is the sole responsibility of the contractor. Nothing in this provision should be construed as being contrary to contractor responsibility.

1.5. HOURS OF OPERATION

1.5.1. Normal duty hours are 8:00 a.m. to 4:30 p.m. Monday through Friday, excluding federal holidays. Offices will be closed on federal holidays. Offices may be closed for other reasons, such as inclement weather and no Janitorial services will be performed if offices are closed because of a holiday or other reasons. If a scheduled workday falls on a federal holiday or a day that the office is closed, Janitorial services are to be performed either the first duty day before or the first duty day after the closure. In no event will a scheduled Janitorial be cancelled. The contractor shall notify the COR of when make-up services will be performed.

1.5.2. It is the Contractor’s responsibility to notify the COR or the CO of their inability to perform duties on any particular day. Inability to perform should not be a recurring situation or it could result in grounds for termination for default.

1.6. SECURITY AND PROTECTION OF EQUIPMENT

1.6.1. The contractor shall immediately report any hazardous or unsafe condition or items in need of repair to the COR.

1.6.2. The Contractor shall be responsible for any and all equipment issued to them.

Contractor shall immediately notify the COR if any equipment is lost or broken and shall be responsible for any costs incurred as a result of their loss or misuse.

1.6.3. Only the Contractor and the Contractor’s employees shall be permitted in the Gauley Ranger District. For example, minor children of the Contractor or the

Contractor’s employees shall not be permitted in the Gauley Ranger District during work performance.

1.6.4. Government telephones may be used in case of emergencies only.

1.6.5. Care shall be taken not to damage any equipment located in the Gauley Ranger

District. Repair of any damage which occurs as a result of the contractor’s operation shall be the contractor’s responsibility.

1.7. SCHEDULES

1.7.1. The contractor shall coordinate with the COR regarding any changes to scheduling. The contractor shall immediately inform the COR in writing of any schedule changes.

1.8. SUPERVISION, APPEARANCE AND CONDUCT OF CONTRACTOR AND

CONTRACTOR’S EMPLOYEES

1.8.1. The contractor shall personally, or through a competent supervisor, supervise the work of all employees to ensure that the provisions of these specifications and the terms and conditions of this contract are being carried out. No government employees are authorized to exercise either direct or indirect supervision over, or provide direction to, the contractor’s employees.

1.8.2. The appearance of the contractor and the contractor’s employees shall be clean and neat. Attire should be appropriate for the services being performed and present a professional appearance.

1.9. SAFETY HEALTH ALERT

1.9.1. The contractor must comply with the applicable Occupational Safety and Health Administration (OSHA) Standards specified under 29 CFR Part 1910 and other Federal, State, and local regulations for the purpose of providing safety precautions to all of his employees who are subject to occupational exposure to potentially infectious blood, body fluids and/or materials as a result of the custodial work performed under this contract.

1.9.2. The contractor is responsible for providing the necessary training and education to his employees affected by the OSHA standards and ensuring safe and sanitary work conditions for his employees. The contractor is also responsible for providing, at no cost to his employees, appropriate personal protective equipment such as, but not limited to, gloves, masks, and eye protection (reference section 1910.1030, Blood borne Pathogens). Personal Protective Equipment is specialized clothing or equipment worn by an employee for protection against a hazard. General work clothes, (e.g., uniforms, pants, shirts, or blouses) not intended to function as protection against a hazard, are not considered to be personal protective equipment.

1.9.3. Occupational exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potential infectious body fluids that may result from the performance of an employee’s duty.

1.10. CONTRACTOR QUALITY CONTROL PLAN (QCP)

1.10.1. The contractor shall develop and maintain a quality control plan to ensure Janitorial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-occurrences of defective services. The contractor shall develop quality assurance control procedures addressing the areas identified in the Performance Task Section below.

1.10.2. An inspection plan tailored to the specific Janitorial tasks required shall be developed. The inspection plan will detail how services at the work site will be inspected to ensure that the outcome of the work meets all the quality standards of the PWS.

1.10.3. The contractor shall develop a monitoring plan to identify any deficiencies of work output in relation to the performance standards in this contract, methods of informing employees of deficiencies in their area of responsibility, and a process to ensure that the deficiencies are corrected and do not recur.

1.10.4. The contractor shall maintain a file of all inspections conducted and any corrective actions taken.

1.10.5. The QCP must be kept current at all times. The system must reflect all contract modifications, changes to the building(s), and physical updates to reflect those changes. A copy of the revised QCP shall be provided to the COR within 10 days of the changes.

1.10.6. The Contractor shall review the QCP with the COR and the Contractor’s employees once annually, so parties have agreement and understanding of what performance is expected under this contract.

1.10.7. The Contractor shall provide the CO and the COR with a copy of the most current QCP and updates.

1.10.8. Writing and monitoring the QCP is the responsibility of the Contractor. The Government will review the plan and related documents, but neither approves nor disapproves the plan. The Government’s interest in the plan is to ensure that the outcome and results of the work being accomplished meets all requirements in this contract. However, the Government must review and accept the QCP or return until acceptable.

1.11. CONTRACTOR’S EMERGENCY PLAN (CEP)

1.11.1. The government’s Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the on-site supervisors, shall be thoroughly familiar with the government’s OEP and shall be trained by the contractor to fully understand their responsibilities.

1.11.2. The contractor shall be required to perform the services required by the contract and as identified by the COR to the extent allowed during all emergency situations include but not limited to fires, strikes, civil disturbances, natural disasters, and utility service outages. The CEP shall be submitted to the COR five days after award and updated annually. The CEP shall include, at a minimum, the contractor’s communication procedures to be used in providing communication to the COR during emergencies.

2. SECTION 2.0 PERFORMANCE TASKS

2.1. Janitorial Services: The contractor shall accomplish all Janitorial tasks each day that work is performed (unless otherwise specified) to meet the requirements of this PWS. Perform Janitorial services in an efficient and well-organized manner.

2.2. Maintain Location: Service Location should be kept clean and debris free.

2.3. Vacuum Carpet/Walk-Off Mats. After vacuuming, carpeted areas and mats will be free of all visible dirt, debris, litter, and foreign matter. Carpet will be spot cleaned to remove spills/soilage as needed. Chairs, trash receptacles, mats, and easily movable items will be relocated to maintain floors underneath. Once completed, items shall be returned to their original position.

All tears, burns, and raveling will be brought to the attention of the Contracting Officer or his representative.

2.4. Sweep and Mop Floors. After sweeping, all non-carpeted floor surfaces, will be free of visible litter, dust, and foreign matter. Once the floor has been mopped, it will be free of streaks, swirl marks, detergent residue, and any evidence of soil, stains, film, debris, or standing water. This includes the removal of all splash marks or mop streaks on furniture, walls, and baseboards.

Chairs, trash receptacles, and easily movable items will be relocated to maintain floors underneath. Once completed, items shall be returned to their original position.

2.5. Remove Trash. All waste containers will be emptied and free of waste and odors. Place a new Government supplied plastic trashcan liner in each emptied trashcan. All waste collected will be placed in the designated custodial closet. Waste that falls on the floor and outside grounds during the waste removal will be picked up and disposed of by the Contractor. Recycle bins will be inspected and full bags will be removed and placed in the custodial closet. The government will be responsible for removing the trash bags from the premises.

2.6. Clean, dust, sanitize. All windowsills, horizontal ledges, hand railings, baseboards, light switches, window blinds, and wall corners shall be free of dust and smudges. All glass doors, mirrors and display cases shall be free of dust, smudges, and fingerprints. All break room countertops, tables, and refrigerators shall be free of dust, smudges, fingerprints, and food both inside and out. All drinking fountains and stainless-steel sinks shall be cleaned and disinfected.

Office chairs shall be free of dust and dirt. All surfaces shall be free of stains, smudges, and scale. All air registers and intake vents shall be free of dirt and dust.

2.7. Restrooms. Clean and disinfect all surfaces of sinks, toilet bowls, urinals, plumbing fixtures, floor drains, partitions, dispensers, doors, walls, and all other washable surfaces with a germicidal detergent. All surfaces will be free from streaks, stains, scale, soap, film, scum, mineral deposits, and rust stains. Restroom floors will be mopped using a disinfectant and cleaned in accordance with #2 above.

2.8. Warehouse area. Sweep center entry area and hallway leading to the shop. After sweeping, all non-carpeted floor surfaces, will be free from visible litter, dust, and foreign matter. Vacuum rugs according to #1 above.

2.9. Exterior. Sweep front porch, side entrances and back porch. After sweeping, areas will be free of visible litter, dust, and foreign matter. Clean all door glass when needed on each of the doors.

2.10. Inspect and replenish supply dispensers. Supplies include, but are not limited to, paper towels, toilet paper, air deodorizers, and soap.

2.11. Windows. All windows will be cleaned inside and out a minimum of twice yearly. Once in the months of March, April, or May and once in months of September, October, or November.

3. SECTION 3.0 BIOBASED PRODUCTS

3.1. Biobased Products to be provided by the Contractor:

3.2. The contractor must comply with Section 9002 of the Farm Security and Rural Investment

Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, and the Federal Acquisition Regulations to provide green products. All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased, recycled content, energy star, and environmentally preferable products.

https://www.biopreferred.gov/BioPreferred/

4. SECTION 4.0 PERIOD OF PERFORAMANCE

4.1. Gauley Ranger District Janitorial Contract one year (April 1, 2020-March 31, 2021) with 4 option years.

5. SECTION 5.0 SAFETY PLAN

5.1. In addition to publications referenced in the Contract and FAR 52.236-13, the following Code of

Federal Regulations (CFR) publications designate and define hazardous materials and conditions and establish procedures for handling these materials and conditions.

5.2. 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards.

5.3. 29 CFR, Part 1926: OSHA Construction Industry Standards.

5.4. 40 CFR, Part 61: National Emission Standards for Hazardous Air Pollutants.

5.5. 40 CFR, Part 261: Environmental Protection Agency (EPA) Characteristics of Hazardous

Waste.

5.6. 40 CFR, Part 761, EPA Polychlorinated Biphenyls (PCBs), Manufacturing, Processing, Distribution in Commerce and Use Prohibitions.

5.7. Acquisition of Publications: Referenced CFR publications may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

6. SECTION 6.0 COMPLIANCE WITH REGULATIONS

6.1. Contractor Responsibility:

6.1.1. The Contractor shall assume full responsibility and liability for compliance with all applicable codes, standards and regulations pertaining to the health and safety of personnel during execution of the Work. The Contractor shall have written safety and health programs in compliance with 29 CFR Parts 1910 and 1926.

6.2. Personnel Protective Equipment (PPE)

6.2.1. Special facilities, devices, equipment and similar items used by the Contractor in execution of the Work shall comply with 29 CFR Part 1910, Subpart I and other applicable regulations.

6.3. Emergency suspension of work

6.3.1. In accordance with FAR 52.236-13, when the Contractor is notified by the

Government, of noncompliance with safety or health provisions of the Contract, the Contractor shall immediately, correct the unsafe or unhealthy condition. In accordance with FAR 52.236-13 if the Contractor fails to comply promptly, all or part of the Work will be stopped by Government notice. The Contractor shall not be allowed any extension of time or compensation for damages in connection with a work stoppage for unsafe or unhealthy conditions.

6.4. Protection of personnel

6.4.1. The Contractor shall take all necessary precautions to prevent injury to the public, occupants, or damage to property of others.

6.5. Environmental protection

6.5.1. Dispose of solid, liquid and gaseous contaminants in accordance with local codes, laws, ordinances and regulations.

6.5.2. Comply with applicable federal, state and local noise control laws, ordinances and regulations, including but not limited to 29 CFR 1910.95 and 29 CFR 1926.52.

7. SECTION 7.0 DRAWINGS

7.1. Gauley Ranger District Main Office Floor Plan

7.2. Gauley Ranger District Warehouse Floor Plan

8. SECTION 8.0 MAPS

8.1. Gauley Ranger District Map

9. SECTION 9.0 Directions

9.1. Gauley Ranger District

932 North Fork Cherry Road

304-846-2695

One mile east of Richwood on Route 39

9.2. GPS Coordinates

Latitude, Longitude 38.2473363°, -80.5253634°

10. SECTION 10.0 Gauley Ranger District Webpage

10.1. https://www.fs.usda.gov/organization/Gauley%20Ranger%20District