Gaston College - Commissioning Agent RFQ.pdf

26-010

DEPARTMENT / AGENCY

Gaston College

PROJECT NAME

Health Science Education and Simulation Center

DESIGN SERVICES

Commissioning

SCOPE

Letters of Interest, qualifications statements, and SF-254 will be received for Commissioning Services (MEP & Building Envelope) for the new 80,000 sf Health Science Education and Simulation Center at the Dallas Campus of Gaston College in Dallas, NC.

The new facility will consist of a stand-alone facility adjacent to the existing David Belk Canon Building. The project will be constructed by Shelco and delivered via CM at Risk.

Work included but not limited to the following services, and all work shall be performed in accordance with the project specifications and plans. Note: The Building Envelope services shall be provided as a subconsultant to the MEP Commissioning services.

SYSTEMS COMMISSIONING SCOPE OF SERVICES (Cxa)

The Commissioning scope of services extends from design through warranty phase. The objective is to ensure that the Mechanical, Electrical and Plumbing systems of each facility commissioned have been verified and documented to be complete and to fulfill the functional performance and maintainability requirements of the designer, building owner, occupants and building operators prior to building occupancy. Commissioning Services will include verification that the Owner’s requirements are met throughout the design, construction, start-up and initial operation/warranty phases along with appropriate documentation of same.

During the design phase, it will be the Commissioning agent’s responsibility review designs to ensure the MEP systems meet the Owner’s requirements and to develop detailed commissioning specifications for the MEP systems for inclusion in the bid documents.

During the construction phase, the Commissioning agent will develop and coordinate the execution plan for functional testing including observation and documentation of each system’s performance to ensure systems are functioning in accordance with the contract documents and Owner’s requirements.

In addition, the Commissioning agent will review O & M manuals for completeness as well as coordinating and reviewing training on system operation provided to the building operators to ensure each facility operates as intended. Commissioning Agency should have at least one team member that is Niagara 4 Certified.

Note: Requirements listed are projected services of the Cxa. Final determination of full scope of services will be determined with Gaston College and the full Design Team following the selection process.

Design Phase

(1) At 100% DD Cxa will receive a full set of drawings and associated specifications. The Cxa will review the drawings and specs for intent and submit a report consisting of design intent related questions and clarifications within two weeks. Review LCCA and provide comments, if any.

(2) At the 50% CD submittal phase the Cxa will develop and submit commissioning plans/specifications for review and incorporation into bid documents. Cxa will also attend a meeting with the Engineers of Record and Design Manager to review the 50% comments.

(3) At the 95% CD submittal phase the Cxa will repeat the process noted in Design

Phase item 1 above. Cxa will also provide a commissioning plan and schedule to be inserted into the 95% CD documents.

Pre-Bid Phase

(1) The Cxa will attend the pre-bid conference; introduce themselves and discuss their role in the construction process.

(2) Submit a copy of the commissioning plan and explain the contractor’s responsibilities in the commissioning process and the systems to be commissioned. Review the Cxa schedule and expected time durations of the HVAC functional performance testing in which the controls vendors will need to be on site as well as TAB and mechanical contractors.

Construction Phase

(1) Coordinate any modifications in the development of the construction schedule relating to commissioning with the CMAR.

(2) Review major equipment submittals and compile all pertinent approved submittals from the A/E.

(3) Include regular site visits to monitor installation progress and field verification per following.

• All equipment will be verified in the field to comply with the contract documents and approved submittals. The Cxa shall verify that all approved equipment is in the proper locations.

• All field connections to the equipment will be verified for proper connection.

• Verify all accessories are installed.

Functional Performance Testing

(1) The Cxa shall supply to the HVAC, plumbing and electrical contractors the appropriate forms to be used for each piece of equipment.

a) Factory Start-up Checklists

b) Functional Performance Test Forms

(2) Upon Owner approval, contractor field verification forms may be accepted assuming the forms provide the information being requested by the Cxa.

(3) Verify accuracy of the functional performance forms from the MEP contractors within two weeks of receipt.

(4) Cxa will create a deficiency report.

HVAC

(1) The Cxa shall observe functional performance testing with the contractors, verify accuracy of the testing, and note any deficiencies for the contractor to correct.

(2) The Cxa shall observe and verify 100% of all air and water devices balanced by the TAB contractor.

(3) The Cxa shall verify point-by-point functional performance of all major HVAC systems (through the BAS/EMS graphics).

(4) The Cxa shall observe and verify a sequence of operations for all major HVAC systems (through the BAS/EMS graphics).

(5) The Cxa shall obtain authorization from Gaston College to have access to review the BAS/EMS graphics (remotely from their office).

(6) The Cxa shall review the BAS/EMS systems remotely and determine if any significant changes have been made to the systems.

(7) Cxa shall be on site as needed after the field verification phase has started and to attend the OAC meetings. The Cxa will be expected to facilitate commissioning efforts during these meetings as well provide an up to date deficiency log listing all issues and their status. Cxa will review the schedule and verify whether Cxa items and appropriate durations are included.

(8) The Cxa shall verify airflow for 10% of grilles and diffusers are within tolerance of the drawings and compare with the test and balance report. If more than 15% of the tested grilles are outside the tolerance the test and balance company shall rebalance and another 10% of grilles and diffusers shall be verified (cost to be charged to contractor).

Plumbing

(1) The Cxa will review/verify the domestic hot water system operates properly at all locations.

(2) The Cxa will review/verify that all water closets and lavatories operate and function properly.

Electrical

(1) Review/verify that the cleaning of light fixtures, lenses, lamps, equipment interiors, and electrical rooms has been completed.

(2) Motor running tests – review/verify completion.

(3) Review/verify that the posting of the power riser diagram at switchboards has been completed.

(4) Nameplates – review/verify completion.

(5) Fire alarm system commissioning – do a complete functional performance test including interfaces with the HVAC system.

(6) Verify exterior lights are functioning per design.

(7) Verify the generator operates on a power loss including associated equipment.

(8) Review/verify Lighting controls system including security integration and EMS are functioning per design.

(9) Review/verify TeleData system commissioning/completion.

Close-out Review Phase

(1) Final Documentation

(2) The Cxa shall review the Trade Contractor’s and CMAR’s closeout documents. This includes product data, owner’s manual information and warranty documents for compliance with the contract documents.

BUILDING ENVELOPE COMMISSIONING SCOPE OF SERVICES (BECx) The scope of requested services extends from design through the construction phase with the objective to ensure the roofing, insulation, vapor barrier, air barrier, through wall flashing, waterproofing, damproofing, window flashing, and wall cladding systems of each facility.

Note: Requirements listed are projected services of the BECxa. Final determination of full scope of services will be determined with Gaston College and the full Design Team following the selection process.

Design Document Review The BECxa will perform two (2) total independent third-party reviews of building enclosure systems and components in project specifications and drawings, one each at approximately the 90% Design Development progress level and at the 50% Construction Document level. BECxa to evaluate compatibility of materials & assemblies, continuity of control layers and appropriateness of building enclosure system designs and verify compliance with the OPR and BOD. The reviews will focus on building enclosure components that resist water intrusion including roofing, waterproofing, sealant and flashings. Review scope does not include a structural evaluation of roofing and cladding systems and is not intended to discover or report all potential water penetration issues.

Review scope includes evaluation of roofing and cladding systems and is intended to discover or any potential water penetration issues. Written comments will be listed in chart, letter form of report or annotations on drawings. Building leakage goal is <0.10cfm/SF at listed pressure, utilizing fan wall test in-situ as described below.

Submittal and Shop Drawing Review

The BECxa shall review product submittal documents including shop drawings for roofing, curtain wall, wall cladding, waterproofing, fenestration systems and other building enclosure related documents as may be required by the contract documents for compliance with the plan and specifications.

On-Site Meetings The BECxa shall attend on-site meetings with the project team, including building enclosure system pre-installation conferences, mock-up meetings, construction progress meetings, and commissioning team meetings. Mock-Up Testing may be included.

Periodic Inspections The BECxa shall perform periodic construction observation of building enclosure system installations and review compliance with the contract documents and OPR and BOD.

BECxa shall issue reports documenting observations and discussions on-site. Eighteen

(18) site visits are anticipated including one visit at substantial completions and one visit at final completion.

Performance Verification Water Testing – In-Situ The BECxa shall provide performance verification testing on building enclosure system installations. Performance verification testing shall include testing installed fenestration systems for air and water leakage. Air and water leakage tests will be conducted on approximate 10’ x 10’ areas of fenestration in general accordance with ASTM E783 and ASTM E1105 and utilizing calibrated spray rack equipment and interior air pressure chambers. Four (4) pressurized chamber tests are anticipated. Additionally, water leakage tests will be conducted on approximate 10’ x 20’ areas of fenestration utilizing a monarch nozzle in general accordance with AAMA 501.2. Two (2) nozzle tests are anticipated.

Air and water leakage tests are to be conducted before interior finishes are installed to provide direct examination for detection of leaks during the tests and to enable glazing removal and reinstallation to correction construction deficiencies (if any) in the event of a failure of the test. Each retest will be billed as an additional test. BECxa shall document, evaluation and report the testing results and provide suggestions for acceptance or rejection of fenestration system and/or components.

CONTACT

Mack Millen

TELEPHONE

(704) 922-2438

EMAIL

Millen.mack@gaston.edu

SOURCE OF FUNDS

State

PUBLISH DATE

3/12/2026

CLOSING DATE

4/14/2026 @ 2:00 PM

QUESTIONS

All questions should be directed to Mack Millen via email. Contacting any other staff or faculty of Gaston College will be basis for disqualification.

SELECTING CRITERIA

STATE BUILDING COMMISSION – SELECTING CRITERIA

The selection committee will take into consideration qualification information including the following factors (Please address each in your response):

1. Specialized or appropriate expertise in this type of project.

2. Past performance on similar projects.

3. Adequate staff or consultant team for the project.

4. Current workload and State projects awarded.

5. Proposed design approach for the project including design team and consultants.

6. Recent experience with multi-phase projects and schedules.

7. Project administration capabilities.

8. Proximity to and familiarity with Gaston County and the project location.

9. Record of successfully completed projects without major legal or technical problems.

10. Prior experience with Gaston College.

11. Prior experience with SCO and NCCCS projects.

12. Other factors which may be appropriate for the project.

SUBMITTAL CRITERIA

The RFQ submission:

• Letter of Interest shall not exceed 2 pages.

• Qualifications Statement shall not exceed 20 pages (one side only) or 10 pages

(double sided)

• SF254 (no page limit)

• Three (3) Hard Copies and One (1) digital copy (flash drive) of the RFQ submission.

• In the interest of cost savings, consistency of submittals, and ease of review by the selection committee, please format your submissions in 8.5”x 11” pages, stapled in the upper lefthand corner.

• Send RFQ Packages to:

Gaston College

C/O DaShawn Biddy

201 US-321

Dallas, NC 28034

COMMISSIONING

Per Section 704 of the State Construction Manual, Commissioning Agents are to be obtained per GS 143-135.37(d) in accordance with Article 8C – Performance Standards for Sustainable, Energy Efficient Public Buildings (GS 143-135.35-40).