Gardening Services_Amendment 1_Questions and Answers.docx

RFQ 19M05521Q0003 U.S. Embassy, Rabat, Morocco Gardening Services U.S. Embassy, Rabat Morocco

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

March 29, 2021

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

Department of State American Embassy Rabat KM5.7, Avenue Mohamed VI, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19M05521Q0003

Prospective Offerors

02/22/2021

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning __ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment 001 to this solicitation is for the following:

1.) To post Attachment A. the inputs of the site visit that was held in March 10 and 17, 2021.

2.) To post Attachment B, all questions submitted by interested vendors with USG answers.

3.) This solicitation due date will be extended from March 23, 2021 at 1600 GMT to Thursday April 1, 2021 at 1600 GMT.

SEE NEXT PAGE FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Bruce Akard, Contracting Officer

U.S. Embassy Rabat, Morocco Km 5.7, Avenue Mohammed VI Souissi, Rabat, Morocco Rabat_Procurement@state.gov

Date: March 29, 2021

Attachment A

Site Visit Inputs March 10th and March 17th, 2021 Gardening Services U.S. Embassy, Rabat, Morocco RFQ No. 19M05521Q0003

Because of Corona Virus pandemic, Post decided not to hold a preconference meeting but only a site visit to the U.S. Embassy in Rabat. Participants were reminded to send their questions in wring by e-mail no later than March 19, 2021, at 1600 GMT and that all the questions and their answers will be posted in beta.sam.gov as well as the Embassy website.

Seven (7) contractors were interested to do the walk through. Six (6) companies attended. They were divided into 2 groups of 3/3 people each. The first group visited Rabat the Chancery on March 10, 2021 at 10:00am. The second group visit was on March 17, 2021 at 10:00am.

Attachment B

Questions & Answers Gardening Services at the U.S. Mission Embassy Rabat, Morocco

RFQ No. 19M05521Q0003

Q1: Are gardening services required for Rabat only?

A.1: Yes.

Q.2: Is the contractor responsible to provide and replace flower and plants pots?

A.2: Yes.

Q.3: Must the products and fertilizers be approved first?

Q. 4: What is the required language for supervisor, French or English?

A. 4: The supervisor shall have sufficient English language skills to be able to communicate with members of the U.S. Government staff.

Q.5: The solicitation says, “supervisor on site”. This means he/she should be present at the Embassy?

A.5: Yes.

Q.6: Does the Embassy have a place to stock the debris or it’s the responsibility of the contractor to move them to the public discharge?

A.6: The gardening contractor is encouraged to compost any organic waste (such as leaves and grass clippings) in designated locations in the embassy compound and to use the resulting compost for nourishing flower beds and ornamental gardens. Any material that cannot be composted on site (such as large branches) must be removed from the chancery compound and deposited to a government approved disposal location of the contractor’s choice.

Q.7: Does the contractor have to have a truck or pick up on site?

A.7: Yes. The contractor shall provide an operational trash truck. Minimum rated 1000 kg, a qualified driver and a laborer able to handle general refuse whenever needed. The truck shall have all licenses and permits to operate for this purpose. The truck shall be available to immediately remove gardening trash and debris from all properties. It shall be the contractor’s responsibility to load debris on truck, to haul away and unload debris in an authorized disposal area.

Q.8: How often must the contractor remove leaves?

A.8: On a weekly basis.

Q.9: How often must the contractor remove grass and trash?

A.9: They should be removed daily from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

Q.10: How often do you ask for temporary services?

A.10: Temporary services shall support special events at the Post. The COR shall order Temporary Additional Services on needed basis.

Q.11: What if the temporary services need more than the local employees?

A.11: This work shall be performed by Contractor trained employees and shall not be subcontracted.

Q.12: Does the horticulturist have to be on site all the time?

A.12: No.

Q.13: Is there a fixed salary for the employees?

A.13: The contractor will be responsible to pay his/her employees in accordance with the Moroccan Labor law.

Q.14: What happens when irrigation system fails?

A.14: The U.S. government will repair it.

Q.15: What’s the number of employees assigned to work on this project?

A.15: The staff required to fulfill all requirements of this gardening contract.

Q.17: Do we have to submit licenses, permits and any other related documents required by Moroccan law in English?

A.17: No. However, any other document required in the solicitation, including pricing tables should be in English.

Q.18: The offer should be Moroccan Dirhams or Dollars?

A.18: Moroccan dirhams.

Q.19: Shall the offered price include the removal of trash and its deposit to a government approved disposal location?

A.19: Yes.

Q.20: Is the contractor responsible to provide tools and equipment?

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