GardenFencing FY27.docx

STATE OF HAWAII

DEPARTMENT OF HEATLH

ADULT MENTAL HEALTH DIVISION

HAWAII STATE HOSPITAL

45-710 KEA'AHALA ROAD

KANEOHE, HI 96744

HIePRO SOLICITATION

REQUEST FOR QUOTES

FOR

GARDEN FENCING INSTALLATION

Release: September 11, 2026 Offer Due: September 25, 2026, 2:00 PM (HST)

Hawaii State Hospital (HSH) is seeking a contractor for the purchase and installation of fencing to enclose garden area on the grounds of the Hawaii State Hospital set forth in Section 1, Scope of Services, of this solicitation Request for Quote (hereinafter “RFQ”).

1. Scope of Work:

Building a 6-foot (6’) tall fencing to be pig/hog proof around 1,700 feet of perimeters. No machines can be used for work as it will destroy the lo’i in the garden area. Perimeter line will need to be cleared by hand.

A. Line posts shall be seven-foot (7’) Galvanize T-post, to be installed to a depth of no less than thirty inches (30”) below ground.

B. Fence Fabric will be 1348 hog fence, double dipped galvanized, or an approved similar product. The fence shall maintain a clearance of no more than one inch (1”) above the ground. Any section exceeding one inch (1”) shall be secured using anchored T‑posts; if this does not adequately reduce the gap, the area shall be skirted.

C. Skirt Fabric will be two-foot (2’) in height and shall overlap the main fence by a minimum of two (2) rectangles. The overlap shall be secured using heavy‑duty hog rings at every vertical and horizontal intersection where the fabrics meet. The tail end of the skirt shall be secured using anchored T‑posts, fastened with nine‑gauge (9‑ga) wire, and driven flush into the ground at intervals not to exceed five feet (5’).

D. Boss Posts will be four inches (4”) in diameter and seven feet (7’) in height. Posts shall be installed at intervals of fifty feet (50’) and set in concrete at a minimum depth of thirty inches (30”).

E. Turn Posts will be used for any realignment of the fence. Any realignment of fence greater than twenty degrees (20) will be cut and tied off into the Brace and reattached to a new brace to accommodate the change of direction greater than twenty (20 degrees). All posts shall be installed at a depth of no less than thirty inches (30”) below ground.

F. Gate posts shall be five to six inches (5”–6”) in diameter, constructed using VR concrete posts, and installed no less than thirty inches (30”) below ground.

G. Gate opening shall be twelve feet (12’). Gates shall be constructed using no less than one and three-eighths inch (1 3/8”) galvanized Schedule 40 pipe, with a two-inch by four-inch (2” x 4”) galvanized wire mesh covering the opening. The opening will consist of two (2) gates, each six feet (6’) wide, for a total gate span of twelve feet (12’).

H. All labor and materials necessary to complete the work as specified shall be included in the contractor’s scope and pricing

General Description

· The contractor shall perform quarterly maintenance to ensure all ovens are running to manufacturers specifications.

· The contractor to provide enough manpower to handle work for entire project listed in “Scope of Service”.

General Compliance General guideline to follow while on HSH Property

· All work shall be done between 7:30am – 3:00pm, Monday through Friday, except State Holidays, unless agreed upon with Contract Holder.

· The duration of this work shall be no longer than ten (10) workdays, excluding holidays and weekend, unless agreed to by Hawaii State Hospital Facility Plant Manager.

· Contractor to provide safety signs, barricades, and other devices necessary for the safety and convenience of the general public. Contractor shall at all times conduct his/her work to assure the least possible disruption to normal public traffic (vehicular and pedestrian) and allowing for the free flow of traffic and public right-of-way.

· Shirts are required to be worn at all times on the work site, smoking is not allowed anywhere on the property, no radios or headsets are allowed.

· Adverse conditions which may require major field changes not stated in the scope of work for this project must be reported to the Hawaii State Hospital Facility Plant Manager prior to commencement of continuation of work.

· Contractor shall re-execute any work that fails to conform to the requirements of this agreement and shall promptly correct any defects resulting from faulty workmanship. Should the Contractor fail to perform the required corrective work Hawaii State Hospital reserves the right to have the services performed by others and to deduct the associated costs from any monies due to the Contractor.

2. Vendor Compliance

· Proof of compliance obtained through Hawaii Compliance Express (HCE). The vendor’s name on the Certificate of Vendor Compliance (CVC) must exactly match the vendor’s name under which the quote for this solicitation is submitted. A copy of CVC must be submitted with quote for verification. The vendor is responsible for maintaining compliance. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award.

· The interested offeror must be a registered company to do business in the State of Hawaii.

3. Compensation and Payment Schedule

The Contractor shall submit once complete invoice after service provided to Hawaii State Hospital for the services in accordance with Section 1, “Scope of Services.” All materials, transportation, fuel, labor, materials, parts, etc. for maintenance serving to be included win electronic submission.

The Contractor shall include all applicable taxes, shipping, fees of any kind when submitting the via electronic bid.

The Contractor shall send invoices to doh.hshaccounting@doh.hawaii.gov for all payment processing.

4. Performance Period:

The Contractor shall provide the product required under the contract from October 1, 2026, through January 30, 2027, unless the contract is sooner terminated.

5. Submission and Award All submittals shall be made via HIePRO. The following documents must also be completed and submitted by the vendor.

· Offer Form OF-1

· Liability License Selection and award shall be contingent on the lowest and most responsible and responsive offer. All bid documents must be submitted via HIePRO by the offer by the due date/time. No late submissions of any kind will be accepted after the closing of the electronic bidding.

HSH reserves the right to cancel this procurement or award at any time and for convenience by providing four (4) weeks prior written notice to the Contractor.

All inquiries shall be made using the HIePRO Question and Answer Section. Only those inquiries received by the deadline shall be responded to. The State’s responses shall not be construed to make any changes to the RFQ unless otherwise revised by an addendum. Responses to inquiries shall be made by way of HIePRO, Question and Answer Section.

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